■Is it natural that the president's working hours are long? Two ways to use your time efficiently
■ Is it natural that the president's working hours are long? Two ways to use your time efficiently
I'm busy working long hours every day, but I think there are many people who leave long working hours as they are because they are the president. You shouldn't leave long working hours just because you're the president, but think about what you can do to work efficiently. In this article, we will explain the disadvantages of long working hours and how to increase productivity and work efficiently.
1. The president is not subject to the Labor Standards Law! Even the president who has been working all the time
The Labor Standards Law stipulates guidelines that are the minimum standards for workers required to work. Workers are hired and do not have the authority to decide on working hours, wages, etc. Therefore, it is necessary to firmly protect the rights of workers under the Labor Standards Law so that they will not be forced to work long hours or be hired at unreasonably low wages. On the other hand, managers such as the president and sole proprietor are people who are in a position to hire people. Since I have some decision-making power, I am not a worker in the sense that I am in a position where I can manage myself without observing my rights under the Labor Standards Law. In other words, the president does not have a fixed working time and may work long hours without holidays.
2. There is also the disadvantage that productivity decreases if you work without holidays.
It is said that working long hours has the disadvantage of reducing productivity. In the 2017 Annual Economic and Fiscal Report released by the Cabinet Office, there is a report in Chapter 2 on changes in working styles and their impact on the economy and people's lives. The report states that internationally, countries with shorter working hours per capita have higher productivity per capita. In addition, as of 2015, Germany, which has the shortest working hours per person among OECD countries, has a total working hours of 1300 hours, which is about 80% of the total working hours of Japan. However, Germany's per capita labor productivity has been found to be nearly 50% above Japan's standards. From this result, you can see that it is not enough to work long.
3. How to be more productive and reduce working hours
How can you be more productive and work less hours?
3-1. Focus on "President's work"
It is important for the president to concentrate on work that only the president can do. Some presidents who work long hours do their own work that can be left to employees or outsourced. The president's job includes thinking about management strategies, building and instilling the company's philosophy and vision, and protecting employees and their families. If your company is still small, new customer acquisition and marketing strategies will also be important. If you work long hours while spending time on work that can be done by someone other than the president, there is a risk that your job as president will be neglected. Thinking about what should be the top priority in running a company, I think we should have as much time as possible for work that only the president can do.
3-2. Let's take a break
The first benefit of taking a break is the relief of tension. It may take about 15 minutes, so taking a break between work will relieve tension and relieve fatigue. It is also important to take a short break by taking advantage of the gap time such as travel time. The second is to be able to switch feelings. If you concentrate too much, your field of vision may be narrowed, but the president's work cannot be done with a narrow field of vision. Take a break and switch your mind to regain a broader perspective. The third is to reduce careless mistakes. If you work for a long time, your brain will get tired and you will lose your concentration. Regain concentration and reduce small oversights by exercising and drinking.
You should review how you spend your time so that you don't work long hours
The president should concentrate on the work that only the president can do. Why not hire a driver or secretary to avoid working long hours? If you are driving and traveling on your own, hiring a driver will allow you to spend your travel time on breaks. Think hard for the development of your company and not to harm your own health.
【 TransACT Group 】
Some executive secretaries are full-time employees, while others are dispatched. Depending on the company policy, it is common for the same occupation to have different employment patterns. Then, in terms of labor costs, what is the difference in costs between regular employees and temporary staffing?
■ What is the market price for regular employee secretaries?
Since the salary is determined according to the salary level of the company you are hiring, it is difficult to say that this is the case. Just as the salary level differs depending on the industry, the salary of the executive secretary will be adjusted accordingly. Also, as a tendency, domestic companies and foreign-affiliated companies may have different salary systems, so their annual income may differ considerably. Especially in the case of a full-time executive secretary of a foreign-affiliated company, the salary is decided based on the experience of the previous job and the wishes of the person when hired, so even if it is the same company's job as an executive secretary However, it is normal for the hired person to have a different annual salary. Therefore, the average salary can only be paid in a rough amount. The range of annual income of those who work as executive secretaries tends to be wide, ranging from 5 million yen to 10 million yen for both domestic and foreign companies.
■ What is the market price for dispatching executive secretaries?
In the case of temporary work, you will be working on an hourly wage. The average hourly wage is between 1,500 and 2,500 yen. If you work overtime to this hourly wage, the hourly wage for overtime will be added. Assuming that you work as a temporary worker with an hourly wage of 2,500 yen and you do not work overtime, your annual income will be about 5 million. The hourly wage of 2,500 yen falls into the high category as a dispatched executive secretary, so there is a possibility that you are a person with considerable skills, experience, and language skills. Considering that, hiring temporary staff may be very beneficial in terms of labor costs.
■ Full-time employee? Dispatch? Choose the right one for your company
When hiring an executive secretary as an employee, the estimated annual income is about 5 to 10 million as mentioned above. Insurance premiums such as welfare pension and health insurance, welfare expenses, bonuses, etc. will be added separately, so it will cost more than this. When hiring for temporary staffing, various insurance premiums and welfare expenses will be borne by the temporary staffing company, so it is sufficient to consider a budget of about 5 million per year. Certainly, in terms of labor costs, we can see that there is a big difference between the two. However, it also has the role of an executive secretary who must be an employee, such as handling confidential information. Companies considering hiring will need to carefully scrutinize their work and decide what form of employment to hire, not just in terms of cost.
【 TransACT Group 】
■ Is it directly linked to the growth of the company? !! I will explain the work of the president
It is no exaggeration to say that whether or not a company grows depends on the work of the president. This is especially true for small and medium-sized enterprises. So what is the job done by the president of a growing company? On the contrary, what kind of work is the president of a company that is not expected to grow? In this article, I will explain the work that the president should give special priority to.
1. About the work of the president
The most important part of the president's job is to make decisions about the company. The result of that decision will have a significant impact on the growth of the company. Whether or not you can make a solid decision depends on the ability of the president. The ability and sense of the president is not limited to the talent and sense that he was born with. If the president himself is busy doing chores that anyone can do, even the most savvy person will lose his or her decision-making ability. Even if you are not blessed with talent and sense, if you concentrate on the president's work and make repeated decisions, it is likely that the accuracy of your decisions will improve. In other words, the ability of the president depends on whether he can concentrate on his work on a daily basis. The work of the president is diverse, but the most important area can be said to be management strategy.
2. The work of the president that changes depending on the stage of the company
The company has stages depending on the degree of growth, and the work content of the president changes accordingly. It's important to be aware of what stage your company is in and focus on the job that suits your situation.
In the first stage, when you're just starting a business, you have to do all the work yourself. Whether or not your business is on track depends on your initial idea. In addition, the key to growth is to work efficiently within a limited amount of time. When you increase the number of customers through sales and marketing and have a certain number of employees, the company will enter the stage of stable operation. At this stage, management will be stable, so you will be able to develop your business smoothly without making any noticeable efforts. It's a cozy zone, and many companies remain in this stage of stable operation.
In the next stage, which has grown further from the state of stable operation, the scale of the company will grow and the business will become more complicated. In order to clarify the direction of the company, the president must establish a new management vision. When aiming for further growth, it will be difficult for one person to steer the management. You need to build a management team and work together to grow your company.
3. Work that the president should do
What kind of work should the president do?
3-1. Understanding the numbers
Understanding company numbers is an essential task for the president, who has the role of making business strategy decisions. Some companies may leave the numbers to the accounting, but I have to say that it is a problem that the president does not understand the numbers of the company at all. If you can't tell if your company is doing better or worse, you can't make a strategy. If you understand the numbers and make predictions for the future, you can take the initiative correctly.
3-2. Improving the accuracy of numbers
Company figures are aggregated in the financial statements. The president must read the financial statements and get a firm grasp of the business situation of the company. If you don't know where and how much it costs, you run the risk of making mistakes that suggest irrelevant cost cuts. In other words, if you don't improve the accuracy of the numbers, the accuracy of your company decisions will decrease.
3-3. Setting company goals
Setting company goals is one of the most important tasks for the president. The ability of a company to grow has a lot to do with being able to set the right goals. Visions and corporate philosophies are important, but profit goals are easy to understand when sharing with employees. It is necessary to set a target for gross profit and operating profit margin, and if it cannot be achieved, identify areas where improvements can be made.
3-4. Make and execute a plan to achieve the goal
You need to plan and execute to achieve the goals you have set. Let's correctly grasp and solve the management issues between the current situation and the goals. We will implement it according to the plan, and repeat the verification of the effect and the revision of the plan to get closer to the goal.
3-5. Establishing corporate permanence
In order to continue to survive as a long-lived company, it is necessary to build a management system that can predict the risk of decline and prevent it. There are various economic and social conditions, but it is the president's important role to anticipate the future potential as much as possible and do as much as possible. Let's carry out the establishment of the permanence of the company as the responsibility of the president.
4. How to focus on the president's work
The president has a great responsibility, and he needs to do the work he needs to do. In order to concentrate on the work of the president, it is important to make room for the company. If the company does not have the spare capacity, the president himself will do the work of the department that is not enough, and he cannot concentrate on the work that the president should do. If you can't concentrate on the work of the president, try to make room for the company by devising ways such as raising the prices of products and services. On top of that, it is recommended to hire a secretary or driver to create an environment where you can concentrate on your work. The president is the heart of the company, and in order to maintain the life of the company, he must concentrate on his work.
■ Leave a secretary and concentrate on the president's business!
There are many jobs that only the president can do. Having a secretary has the advantage that you can concentrate on the president's business, and having an understanding person close to you makes you feel better mentally. Transact is a company that provides the introduction of highly qualified and excellent human resources and the creation of an environment. We offer optimal proposals that meet the needs of customers, such as dispatched labor, temporary staffing, temporary staffing, and business contracting, so why not consider using them?
【 TransACT Group 】
The secretary supports the work of someone in an important post, such as an officer. Even if you say support in a bite, the work area is very wide, and it is desirable that you have the background to handle it. Without some aptitude, it can be difficult to keep working while feeling rewarding. So, this time, I will introduce the role of the secretary, and then explain who is suitable and who is not.
1. The role of secretary
Helping your boss get the job done smoothly is the secretary's main role. One of the specific tasks of a secretary is to create and manage an efficient schedule. It is also important to complete the related work in order to achieve the schedule. For example, if you plan to travel, you will also have to arrange flights, accommodation, and restaurants. In addition, it is the secretary's job to respond to phone calls and emails addressed to his boss. It is also an important role to respond and guide customers when they come to the workplace. Another task is to pay attention to the work environment. It is necessary to maintain a situation where you can concentrate on your work without delay, such as organizing your boss's desk and documents.
2. A person who is suitable for a secretary
If the secretary makes a mistake, there is a risk that it will lead to management problems. Therefore, it is perfect for people who are careful not to overlook any mistakes. In addition, the work of bosses is often fluid, and it is not uncommon for urgent and irregular situations to occur. Therefore, it is suitable for people who can flexibly respond to changes in things. In addition, it is important to understand what your boss needs because you need to understand the cooperation with your boss at a detailed level. Those who have the understanding and insight that are essential to them are also suitable. When supporting executives and executives, it is not uncommon to be exposed to company secrets. Therefore, it is also suitable for people who have a tight mouth and can accurately narrow down the range of information transmission. A secretary who carries out various tasks at the same time must remember many things, including the company name of the business partner and the job title of the other party. In other words, people with high memory have the ability to become excellent secretaries.
3. People who are not suitable for secretaries
A speedy stance is important for managing schedules and tasks in parallel. Therefore, lazy people and people who are loose on time may not be suitable for secretaries. Secretaries cannot choose their own boss to support, and often take charge of various bosses. Therefore, it may be unsuitable if you do not have the flexibility to adapt to others. It is also important to be able to notice your boss's request and quickly provide the information you need. Therefore, people who are reluctant or have low research skills will have high hurdles. Secretaries need to interact with a wide variety of people inside and outside the company. Therefore, if you are not good at communication or if you are unfriendly, you may feel that you are not suitable. In addition, it cannot be said that it is suitable for people who have strong self-assertion and are not satisfied unless they are the main characters. Because I need to work while recognizing myself as a secondary being to my boss.
4. Skills required for a secretary
When working at a company, it is necessary to acquire business etiquette, but if you are a secretary, remember that business etiquette is especially important. There are many opportunities to interact with busy people and talk to executives, so it is essential to try to make a concise report that is easy to understand. You must also fully understand the proper etiquette and wording used at that time. It is also important to have the ability to process information by assessing the importance of work and prioritizing it. Computer skills are also required, so it is desirable to master basic skills such as sending and receiving emails and typing so that you can use office apps properly. Furthermore, not only business etiquette but also general common sense that is indispensable for daily life is indispensable. This is because smooth communication requires the ability to respond to a variety of topics.
Understand what it takes to be a secretary
Secretaries need advanced skills and skills, and are also required to be knowledgeable. It's a tough job, but it's not impossible to be a secretary. By accumulating study and experience based on what you need to do and what you need to understand, you can open the way. First of all, it is important to thoroughly check the contents of the work and clarify the necessary abilities and knowledge by back calculation. Let's improve ourselves to become a secretary based on the effort to acquire them.
【 TransACT Group 】
Regardless of whether the work of the executive secretary is an employee or a temporary worker, the routine work is common. Executive secretaries may be required to take a step ahead in their work. It is also required to work flexibly, accurately and quickly.
■ Customer support / telephone support
When working with an officer, you have to deal with a variety of visitors, including outside and inside people. In addition, you will receive many calls, so you need to be very careful not to make the other person feel uncomfortable with a polite response. It may not be possible for you to act as an executive secretary just by responding. Depending on the situation, you may work while changing the response from time to time. Experienced executive secretaries can instantly understand the status of supporting executives and decide who to take over or not. Sometimes there are uninvited guests, so we sometimes deal with them well without being noticed by them. To be able to grasp the situation so far, it is necessary to build a relationship of trust with the officers.
■ Business card management / customer data management
Business card management and customer data management are one of the important tasks for executive secretaries. This task may seem monotonous, but it is the ability of an experienced executive secretary to take advantage of this information as well as to manage it accurately. Since the memory of officers alone is limited, it is the officer's secretary's effort to remember a little information about the person who exchanged business cards on behalf of the officer and what he was talking about when he met. The same is true for customer data. You may have a chat during a business talk with a customer. Only an executive secretary is good at collecting the hobbies and insistences of the business partner from the conversation. In order to facilitate business relationships, we accurately grasp what the other person is pleased with and support the work of officers under the hood.
■ Mailing arrangement management / other management
The executive secretary undertakes all routine tasks so that executives can concentrate on their primary duties. You may receive a large amount of mail every day, so officers will not have time to open all of them. It is also necessary to sort these mail items and narrow down the items to be delivered. Furthermore, depending on the content of the mail, if you do not respond promptly, you may lose the trust of the other party. It is part of the executive secretary's important job to do all this steady work perfectly and smoothly.
【 TransACT Group 】