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■What is the president doing? What should i do What the president should not do
Have you ever wondered what kind of work other company presidents are doing? There are various companies in the world, but there are jobs that only the president can do. In this article, let's talk about what the presidents of the world are doing and what they should and shouldn't do as presidents.
1. What the president is doing and what to do: Set goals
Many presidents in the world set goals when running a company. This is because a company can grow by moving according to the goals set by the president. If the company does not have a goal, it will be a random management, and it will lead to bankruptcy in a blink of an eye. In addition, even if you set goals, if the goals do not match your company, the management plan will collapse and the company will decline. Setting goals for in-house management is a very important task that only the president can do. It can be said that the president is required to have the ability to set goals that suit the company in consideration of the company's profits.
2. What the president does and should do: Manage and raise money
Since the president is in a position to manage the company, he also manages and raises funds for the entire company. The most important thing in managing a company is to make a profit, make the company profitable, and maintain it. The president of the world must accurately grasp by looking at the numbers, such as whether his company is running well and whether his business performance is good. Understanding management numbers and data and improving the accuracy of numbers is one of the important tasks for the president. It can be said that we should always be able to make appropriate management decisions by creating highly accurate accounting materials and making plans for raising funds necessary for management.
3. What the president is doing and what to do: Employee care
The best presidents in the world are actively caring for their employees. In most cases, it is the employees, not the president himself, who actually go to the site and make a profit for the company. As the president, it is also an important job for the president to get to know the site, understand it, make improvements, and create an environment where employees can work comfortably. If the president gives irrelevant command without knowing the actual situation and environment of the site, employees will not be able to accept the goals and policies set and will be stressed. And, as dissatisfaction with the president accumulates within the company, it is possible that a company that is not trusted by employees will be created, which will lead to a decline in the performance of the entire company. If the company falls into such a state, there is no merit for employees, customers, or the company, so be sure to consciously take care of employees for smooth management. Let's.
4. What the president should not do: "work" that can be done by others
What the president should not do is work that can be done by anyone other than the president. The job that the president should do is to make profits so that the company can run well, and to create a mechanism to generate profits. While there are many important jobs that only the president can do, it may hinder the president's business if the president takes the time to do the work that can be done even if he is not the president. I mentioned earlier that it is important for the president to know the site, but it means that it is better to actually do some work in order to accurately grasp the situation at the site, and the president should work at the site. It does not mean that. Let's create an environment where you can concentrate on the work that the president should do, such as leaving the work that you can do even if you are not the president to employees or outsourcing to specialists.
The president has a lot of things to do!
The president of the world who runs a company has a lot of work to do. If you read this article and realize that there is something you haven't done as a president, take action immediately. If you don't have the time or spare time, it is important to hire a driver or secretary to free up your time so that you can concentrate on the work that only the president can do.
【 TransACT Group 】
■What does a secretary do? Summary of the secretary's role and specific duties!
People in positions such as presidents and company executives may have secretaries. Even if they know that there is a job called a secretary, there are probably not only job seekers but also managers who use secretaries who do not know what kind of work they do specifically. In this article, we will explain in detail the role and specific duties of secretaries, which are not well known.
1. What is a secretary?
A secretary plays the role of supporting people in positions such as company presidents and executives, university professors, politicians, lawyers and doctors so that they can carry out their work smoothly. Since bosses who work in these positions often have a huge amount of work to do, secretaries can manage their schedules and other tasks so that they can concentrate on their original work. It can be said that the quality required of a secretary is to create an environment where their boss can work easily. Although the duties vary depending on the boss's job, when working as a secretary, you may come into contact with confidential information or meet important people that you would not normally meet.
2. Secretarial duties
What kind of support does a secretary provide for their superiors' work? From here, we will introduce the specific duties that secretaries actually perform.
2-1. Schedule management
Managing the superiors' schedule is one of the most important parts of a secretary's job. In addition to internal meetings, secretaries coordinate schedules for external meetings and conferences in cooperation with internal and external personnel. For example, they make reservations for reception rooms and conference rooms for internal meetings and conferences, and respond to inquiries from within the company about the superiors' schedules. One of the secretaries' jobs is to make reservations and arrangements for airline tickets, bullet trains, hotels, etc. when the superiors go on business trips. If the schedule changes, it is necessary to adjust the schedule while taking into account the importance and urgency.
2-2. Phone calls, emails, and visitors
Secretaries' jobs include receiving and responding to phone calls and emails from both inside and outside the company. They sort through phone calls and emails, and pass on the necessary ones to the superiors, but in some cases the secretary may reply. They must process them accurately according to prior arrangements and instructions from the superiors. They also take appointments for visitors who wish to visit and provide customer service. Since the impression of visitors will change depending on how you greet them, it is necessary to have business etiquette. Secretaries at foreign companies are also responsible for entertaining foreigners who visit Japan and guiding them around.
2-3. Information management
They also play a role in selecting topics that are directly related to the boss's work or that are likely to be useful from the various information available in the world and conveying them. Another important task of a secretary is to organize a huge amount of documents and file them so that the necessary documents can be retrieved immediately. They separate necessary documents from unneeded documents, keep only the necessary ones, and discard unnecessary documents one by one. In addition, secretaries are responsible for creating documents to be used in meetings.
2-4. Management of office equipment and supplies
It is also important to regularly check whether there is a surplus or shortage of supplies necessary for the boss to be able to work smoothly, and if there is a shortage, to replenish them as appropriate. They also clean the boss's desk, office, and other personal belongings, and keep the computer environment ready so that they can provide anything they need immediately if they are instructed or requested to do so.
2-5. Assisting the boss
As an assistant to the boss, the secretary is also responsible for creating various documents. It is the secretary's job to create documents and materials necessary for meetings, conferences, and business negotiations, and to create documents to circulate within the company in the boss's name. On the other hand, thank-you letters for midyear and year-end gifts, and letters related to celebrations and condolences, are handwritten. It is also the secretary's job to input the manuscripts handwritten by the boss into a computer and to format the documents. These documents created at the boss's instructions are often released as official documents, so accuracy is required in the work.
Having a secretary can improve work efficiency!
Secretaries provide support from various angles to help their bosses carry out their work smoothly. Have you gained a deeper understanding of the specific work that secretaries are responsible for through the explanation so far? Having a secretary will help you complete your work smoothly. Therefore, if you are a management team that is undecided about whether or not to hire a secretary, why not give it a positive thought?
【 TransACT Group 】
■Not just companies! Only for the profession! Secretary usage scene
The job of an executive secretary is literally to support corporate executives. Since you will be supporting the management, a considerably high level of skill is required. Therefore, a good executive secretary can be used not only as an officer but also as a secretary for a liberal profession.
■ Recommended for doctors and researchers!
Executive secretaries can also support doctors and researchers. A common task for doctors and researchers is writing a dissertation. When writing a dissertation, it is necessary to read various materials and develop your own theory, but collecting the materials is a difficult task. You can think of using it by having a secretary do this. Of course, it is a secretary's specialty to coordinate the incoming schedules such as medical examinations, surgery, academic conferences and other meetings and lecture requests. If the secretary engages in such external exchanges, he or she will be able to calmly immerse himself in medical practice and research work. Also, if you can't afford to pay attention to fashion, you can expect to get advice on how to dress to attend the meeting.
■ Recommended for lawyers and politicians!
Attorneys and politicians also benefit from using executive secretaries. The most important thing for lawyers and politicians is to build relationships with many stakeholders, including customers and voters. It's more important to think about what you can do for the other person than what you need, so when you work, be sure to understand what your customers and voters are thinking and wanting. You need to understand. Therefore, it will be necessary to understand the importance of each content and prioritize the adjustments that will be made one after another. A level of adjustment ability that is different from mere schedule management is required. If you are an executive secretary, you can expect that level of response ability.
■ Recommended for university professors!
University professors will also find it easier to work with executive secretaries. As with doctors and researchers, the professor himself can concentrate on his lessons and research by collecting materials for writing a dissertation, adjusting the schedule for attending academic conferences, and arranging transportation. Will be. You can also expect it to act as a conduit for the university and students. Some university professors may feel like they are locked up in the laboratory once they start their research. In such a case, having an executive secretary would be helpful if the students could grasp and convey information that they might want to consult and that the university might make such a request. The ability of the executive secretary is high, so it is possible to help those in the profession.
【 TransACT Group 】
■Not just companies! For professionals! Use scene of secretary
The job of an executive secretary is literally to support the executives of a company. Since you will be supporting the management, a fairly high level of skill is required. Therefore, an excellent executive secretary can be used not only as an executive secretary but also as a professional secretary.
■Recommended for doctors and researchers!
Executive secretaries can also support doctors and researchers. A common job for doctors and researchers is writing papers. When writing a thesis, it is necessary to develop your own theory after reading various materials, but gathering the materials is a difficult task. You can think of a way to use it by having your secretary do this. Of course, a secretary's specialty is coordinating a series of incoming appointments, such as medical examinations, surgeries, conferences and other meetings, and lecture requests. If the secretary takes care of such external interactions, the person will be able to calmly concentrate on medical practice and research work. Also, people who don't usually have time to pay attention to fashion can expect to receive advice on what to wear to attend meetings.
■Recommended for lawyers and politicians!
Lawyers and politicians also benefit from using an executive secretary. The most important thing for lawyers and politicians is building relationships with many stakeholders, including customers and voters. My job is more about what I can do for them rather than whether they are necessary to me. It is necessary to understand. Therefore, it will be necessary to understand the importance of each content and determine the priority of the adjustments that will be made one after another. A level of adjustment ability that is different from simple schedule management is required. If you are an executive secretary, you can expect that level of ability to respond.
■Recommended for university professors!
University professors will find it easier to work if they use an executive secretary. Like doctors and researchers, the professors themselves can concentrate on their classes and research by having them collect materials for writing their thesis, adjusting their attendance schedules for academic conferences, arranging transportation, etc. will be You can also expect them to act as a liaison between the university and students. Some university professors tend to lock themselves in their labs once they start their research. In such a case, it would be helpful if there was an executive secretary who would be able to grasp and convey information such as things that students might want to consult with and requests that the university is likely to make. The ability of the executive secretary is high, so it is possible to be useful for the professional.
【 TransACT Group 】
■Must-see for women! 3 secretarial skills that are useful to know!
A secretary is a job that supports important people such as the president of a company and members of parliament. Therefore, the range of secretarial work is wide and various skills are required. Therefore, I will tell you about three skills of secretary's communication ability, clerical ability, and responsiveness that are useful to know.
■ What is communication skills learned from a secretary?
The first useful skill you can learn from your secretary is communication skills. There are two aspects to communication skills. One is communication ability as multilingual ability. The company has a wide network of contacts such as the president, and secretaries are required to have dialogues with people all over the world. Therefore, it is not uncommon to work by making full use of skills to handle multiple foreign languages such as Chinese as well as English. The other is communication skills as a bargaining ability. The secretary may not only coordinate the schedule, but also act as a coordinator for solving management issues. Secretaries are required to have a high level of bargaining ability because they need to talk to people from various departments inside and outside the company to proceed with their work.
■ What is the clerical ability of secretaries?
The second secretarial skill that is useful to know is clerical skills. It will be difficult for a secretary to get along without high clerical skills. The clerical work that the secretary is assigned to is diverse. It is necessary to take measures such as schedule management, creation of materials used in meetings, and information gathering. If you are a regular employee, you are allowed to work according to your abilities to some extent, but the secretary must work at the speed of the boss you support. Moreover, in addition to creating documents that the boss feels easy to understand, it is also possible to give as much consideration as possible, such as adding specialized information and adding the characteristics of the negotiating partner, assuming the situation where the documents will be used. is important. By repeating such clerical work, the secretary's clerical ability will improve.
■ What is the secretary's terrifying responsiveness?
The third skill that is useful to know is responsiveness. Responsiveness is the ability to respond flexibly to the situation that occurs in front of you. If this is not possible, it will not be possible to play a role in preparing the work environment for those who support it as a secretary. Knowledge and experience are the basis of this responsiveness. A good secretary has not only knowledge of secretarial work, but also knowledge of all business in the company, general knowledge of business, and general knowledge of society. In addition, the experience of dealing with numerous troubles and overcoming difficulties will give you terrifying responsiveness. It is difficult to be able to respond to jumps, but it is a skill that can be obtained by steadily accumulating effort and experience.
【 TransACT Group 】
