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■What kind of driver should executive drivers choose? three elements
Executive drivers play an important role in transporting company executives and presidents. That's why I want you to be a trustworthy person. Recently, there is also a dispatch service, but what kind of person should I choose? Here are three things to keep in mind when choosing an executive driver.
■Thorough education! considerate and courteous
First of all, let's check the employee training system of the dispatch service company. Since it is important to earn the trust of the dispatched company, there are almost no places that do not cut corners in employee training. However, the content of education is different. Driving a car is not the only job demanded of executive drivers. One might even say that it is merely an ancillary task. An executive driver's duty is to serve passengers. Are you able to respond appropriately to customer service etiquette, superiors, and their customers? In short, it is important whether the company is giving such education.
■ Thorough privacy! protect customer confidentiality
The ability to protect customer confidentiality is also an essential point. Executive drivers carry people who play an important role in the company. There are many people out there who want to know where and what these people are doing. In addition, unexpected information may jump in during conversations exchanged in the car. The executive driver is in a position to get the information that such a person wants to know. However, it is forbidden to tell someone else the information that you have learned in the course of your work. Adherence to these socially accepted rules is the bare minimum of manners and an attitude that forms the foundation for building trust.
■ Provide continuous service to customers! have good health care
An element that you want to check if you are able to manage your own physical condition. Not only the ability as a driver, but also the customer service manners are solid. If you are such a driver, you will probably have a lot of trouble to pull. But what if you were loose on time? The value of that person will probably be less than 1/10th. In that sense, it is important to be able to manage your physical condition. Of course, the temporary staffing agency will be able to respond to sudden absences. However, when welcoming an important customer, there are many things that a driver who has never met before is uneasy, and there are many people who can never feel at ease to leave it to them. Therefore, being in good physical condition is also counted as one of the abilities of an executive driver.
【 TransACT Group 】
■Driver dispatch service! Reduce costs and risks! ?
Recently, companies are moving towards various streamlining measures to cut costs! Instead of hiring a personal executive driver, more and more companies are now requesting executive drivers to be dispatched. So, what are the benefits of using a dispatch service?
■ Why should you hire a dedicated driver for your executives?
There are many benefits to hiring a dedicated driver for your executives. As a premise, executives are expensive to hire. If the executive's labor costs are 30,000 yen per hour, if the executive spends two hours traveling, the company will lose 60,000 yen. However, if you hire a dedicated driver and create an environment where the executive can concentrate on work even while traveling, you can significantly reduce unnecessary costs. Another reason is that it is risky for an executive to drive himself. If an executive drives himself and gets into an accident, it could result in significant losses for the company. Also, if the company is in a crisis due to a natural disaster, if there is a dedicated driver, the executives will be able to return to the company quickly and take command.
■There are two ways to hire a driver!
There are two main ways to hire an executive driver: in-house employment or outsourcing. When in-house employment is used, the driver is hired as a full-time employee of the company and treated the same as other employees. Therefore, welfare benefits such as social insurance, vacation, and retirement benefits must be considered. In addition, training as a driver must be done in-house, so training costs will also be incurred. On the other hand, outsourcing using a driver dispatch company can be used easily without any extra effort or cost. The driver is merely an employee of the dispatch company, and the dispatch destination does not need to consider treatment, etc. Even for small and medium-sized enterprises that cannot afford to train drivers in-house, outsourcing is recommended because it can be used by simply paying a fee.
■Use only when necessary! Convenience is recommended
The biggest advantage of using an executive driver dispatch service is that it reduces expenses. When hiring a personal executive driver, in addition to the monthly salary, you will naturally have to pay personnel costs such as retirement benefits and welfare expenses. However, by outsourcing driving operations, you can significantly reduce these personnel costs. Since you can hire a dispatched driver only when you need one, you can keep costs to a minimum. Furthermore, since there is no need to spend money or time on recruiting and training drivers, it is much less of a hassle. In this way, it can be said that hiring a dispatched driver is very reasonable in terms of cost and time.
■Because a driving professional will come! Reduce your own risk and reduce costs!
In order to concentrate on your work with peace of mind, it is better to have less stress during your commute. For this reason, executive drivers are required to have high driving skills. In that respect, you can rest assured that dispatched drivers are selected as drivers who can be called driving professionals with many years of experience. In addition, dispatch companies have their own educational system and provide skill training, and are dedicated to educating drivers on safe driving. With high-quality drivers, the risk of accidents is low, and the extra costs due to accidents are also reduced. From these points of view, it can be said that there are great benefits in terms of safety and cost.
■No need to worry when giving customers a ride with a highly educated driver!
Another major benefit is that in addition to driving experience and skills, drivers who have been thoroughly trained in manners are dispatched. Most of the drivers usually serve executives and high-ranking officials, so they have acquired basic skills such as etiquette, grooming, and customer service attitudes, so you can use them with confidence in business situations where you are carrying important customers. Of course, there is no need to worry about strict confidentiality. A driver who has good manners and morals and is attentive to those around him can be said to be a strong ally in leading your business to success.
■Learn the benefits of hiring a driver and improve your work efficiency!
Hiring a dedicated driver will improve the work efficiency of executives. It will also reduce wasted travel time, which will lead to cost reductions for the entire company. Executive drivers can be hired in-house, but outsourcing is recommended. With outsourcing, you can use highly skilled drivers only when you need them. If you want to improve your work efficiency, why not consider hiring a driver dispatch company?
【 TransACT Group 】
■What is the president doing? What should i do What the president should not do
Have you ever wondered what kind of work other company presidents are doing? There are various companies in the world, but there are jobs that only the president can do. In this article, let's talk about what the presidents of the world are doing and what they should and shouldn't do as presidents.
1. What the president is doing and what to do: Set goals
Many presidents in the world set goals when running a company. This is because a company can grow by moving according to the goals set by the president. If the company does not have a goal, it will be a random management, and it will lead to bankruptcy in a blink of an eye. In addition, even if you set goals, if the goals do not match your company, the management plan will collapse and the company will decline. Setting goals for in-house management is a very important task that only the president can do. It can be said that the president is required to have the ability to set goals that suit the company in consideration of the company's profits.
2. What the president does and should do: Manage and raise money
Since the president is in a position to manage the company, he also manages and raises funds for the entire company. The most important thing in managing a company is to make a profit, make the company profitable, and maintain it. The president of the world must accurately grasp by looking at the numbers, such as whether his company is running well and whether his business performance is good. Understanding management numbers and data and improving the accuracy of numbers is one of the important tasks for the president. It can be said that we should always be able to make appropriate management decisions by creating highly accurate accounting materials and making plans for raising funds necessary for management.
3. What the president is doing and what to do: Employee care
The best presidents in the world are actively caring for their employees. In most cases, it is the employees, not the president himself, who actually go to the site and make a profit for the company. As the president, it is also an important job for the president to get to know the site, understand it, make improvements, and create an environment where employees can work comfortably. If the president gives irrelevant command without knowing the actual situation and environment of the site, employees will not be able to accept the goals and policies set and will be stressed. And, as dissatisfaction with the president accumulates within the company, it is possible that a company that is not trusted by employees will be created, which will lead to a decline in the performance of the entire company. If the company falls into such a state, there is no merit for employees, customers, or the company, so be sure to consciously take care of employees for smooth management. Let's.
4. What the president should not do: "work" that can be done by others
What the president should not do is work that can be done by anyone other than the president. The job that the president should do is to make profits so that the company can run well, and to create a mechanism to generate profits. While there are many important jobs that only the president can do, it may hinder the president's business if the president takes the time to do the work that can be done even if he is not the president. I mentioned earlier that it is important for the president to know the site, but it means that it is better to actually do some work in order to accurately grasp the situation at the site, and the president should work at the site. It does not mean that. Let's create an environment where you can concentrate on the work that the president should do, such as leaving the work that you can do even if you are not the president to employees or outsourcing to specialists.
The president has a lot of things to do!
The president of the world who runs a company has a lot of work to do. If you read this article and realize that there is something you haven't done as a president, take action immediately. If you don't have the time or spare time, it is important to hire a driver or secretary to free up your time so that you can concentrate on the work that only the president can do.
【 TransACT Group 】
■What does a secretary do? Summary of the secretary's role and specific duties!
People in positions such as presidents and company executives may have secretaries. Even if they know that there is a job called a secretary, there are probably not only job seekers but also managers who use secretaries who do not know what kind of work they do specifically. In this article, we will explain in detail the role and specific duties of secretaries, which are not well known.
1. What is a secretary?
A secretary plays the role of supporting people in positions such as company presidents and executives, university professors, politicians, lawyers and doctors so that they can carry out their work smoothly. Since bosses who work in these positions often have a huge amount of work to do, secretaries can manage their schedules and other tasks so that they can concentrate on their original work. It can be said that the quality required of a secretary is to create an environment where their boss can work easily. Although the duties vary depending on the boss's job, when working as a secretary, you may come into contact with confidential information or meet important people that you would not normally meet.
2. Secretarial duties
What kind of support does a secretary provide for their superiors' work? From here, we will introduce the specific duties that secretaries actually perform.
2-1. Schedule management
Managing the superiors' schedule is one of the most important parts of a secretary's job. In addition to internal meetings, secretaries coordinate schedules for external meetings and conferences in cooperation with internal and external personnel. For example, they make reservations for reception rooms and conference rooms for internal meetings and conferences, and respond to inquiries from within the company about the superiors' schedules. One of the secretaries' jobs is to make reservations and arrangements for airline tickets, bullet trains, hotels, etc. when the superiors go on business trips. If the schedule changes, it is necessary to adjust the schedule while taking into account the importance and urgency.
2-2. Phone calls, emails, and visitors
Secretaries' jobs include receiving and responding to phone calls and emails from both inside and outside the company. They sort through phone calls and emails, and pass on the necessary ones to the superiors, but in some cases the secretary may reply. They must process them accurately according to prior arrangements and instructions from the superiors. They also take appointments for visitors who wish to visit and provide customer service. Since the impression of visitors will change depending on how you greet them, it is necessary to have business etiquette. Secretaries at foreign companies are also responsible for entertaining foreigners who visit Japan and guiding them around.
2-3. Information management
They also play a role in selecting topics that are directly related to the boss's work or that are likely to be useful from the various information available in the world and conveying them. Another important task of a secretary is to organize a huge amount of documents and file them so that the necessary documents can be retrieved immediately. They separate necessary documents from unneeded documents, keep only the necessary ones, and discard unnecessary documents one by one. In addition, secretaries are responsible for creating documents to be used in meetings.
2-4. Management of office equipment and supplies
It is also important to regularly check whether there is a surplus or shortage of supplies necessary for the boss to be able to work smoothly, and if there is a shortage, to replenish them as appropriate. They also clean the boss's desk, office, and other personal belongings, and keep the computer environment ready so that they can provide anything they need immediately if they are instructed or requested to do so.
2-5. Assisting the boss
As an assistant to the boss, the secretary is also responsible for creating various documents. It is the secretary's job to create documents and materials necessary for meetings, conferences, and business negotiations, and to create documents to circulate within the company in the boss's name. On the other hand, thank-you letters for midyear and year-end gifts, and letters related to celebrations and condolences, are handwritten. It is also the secretary's job to input the manuscripts handwritten by the boss into a computer and to format the documents. These documents created at the boss's instructions are often released as official documents, so accuracy is required in the work.
Having a secretary can improve work efficiency!
Secretaries provide support from various angles to help their bosses carry out their work smoothly. Have you gained a deeper understanding of the specific work that secretaries are responsible for through the explanation so far? Having a secretary will help you complete your work smoothly. Therefore, if you are a management team that is undecided about whether or not to hire a secretary, why not give it a positive thought?
【 TransACT Group 】
■Not just companies! Only for the profession! Secretary usage scene
The job of an executive secretary is literally to support corporate executives. Since you will be supporting the management, a considerably high level of skill is required. Therefore, a good executive secretary can be used not only as an officer but also as a secretary for a liberal profession.
■ Recommended for doctors and researchers!
Executive secretaries can also support doctors and researchers. A common task for doctors and researchers is writing a dissertation. When writing a dissertation, it is necessary to read various materials and develop your own theory, but collecting the materials is a difficult task. You can think of using it by having a secretary do this. Of course, it is a secretary's specialty to coordinate the incoming schedules such as medical examinations, surgery, academic conferences and other meetings and lecture requests. If the secretary engages in such external exchanges, he or she will be able to calmly immerse himself in medical practice and research work. Also, if you can't afford to pay attention to fashion, you can expect to get advice on how to dress to attend the meeting.
■ Recommended for lawyers and politicians!
Attorneys and politicians also benefit from using executive secretaries. The most important thing for lawyers and politicians is to build relationships with many stakeholders, including customers and voters. It's more important to think about what you can do for the other person than what you need, so when you work, be sure to understand what your customers and voters are thinking and wanting. You need to understand. Therefore, it will be necessary to understand the importance of each content and prioritize the adjustments that will be made one after another. A level of adjustment ability that is different from mere schedule management is required. If you are an executive secretary, you can expect that level of response ability.
■ Recommended for university professors!
University professors will also find it easier to work with executive secretaries. As with doctors and researchers, the professor himself can concentrate on his lessons and research by collecting materials for writing a dissertation, adjusting the schedule for attending academic conferences, and arranging transportation. Will be. You can also expect it to act as a conduit for the university and students. Some university professors may feel like they are locked up in the laboratory once they start their research. In such a case, having an executive secretary would be helpful if the students could grasp and convey information that they might want to consult and that the university might make such a request. The ability of the executive secretary is high, so it is possible to help those in the profession.
【 TransACT Group 】
