Information
■Looking for a dispatched secretary? 3 elements to check!
When asking for a secretary to be dispatched, what kind of skills do you care about? We will invite you to come, so you want to avoid mismatches with each other. There are three elements to check.
■ Schedule management and business trip arrangements are perfect! High management ability
What should be noted is the work experience of the dispatch candidate so far. Secretarial work includes group secretaries that support multiple people in a department, and some have experience as an individual secretary. In both cases, it is highly likely that you are doing work such as schedule management and business trip arrangements in your work, but those who supported multiple people experienced a lot of such work. I tend to be. In addition, if you work in a sales department, there are many business trip arrangements, meetings with customers, meetings, etc., so it will be a point to check that as well.
■ Thorough attention to customers! A secretary who can act proactively
When working as a secretary, the qualities of being attentive, caring, and having high communication skills are essential points. However, this will not be known until you actually work together. So how do you know? It is also necessary to infer such skills that are difficult to identify immediately from the experience of dispatch candidates. People with personal secretarial experience and support experience in the upper management of the company are often required to always be one step ahead of their work. If you have a lot of experience in secretarial work in this way, it is highly likely that you can ask with confidence.
■ Is it OK to leave the creation of materials? Office software skills
One of the important elements of a secretary's skill is computer skill. There are various types of software for business, and it seems that many people use it every day, but business efficiency will differ dramatically depending on whether they are accustomed to the operation or not. Whether or not you can master these will be a very important point in hiring. Some software has certification tests. If you are a qualified person, you have enough confidence to judge that there is no problem in your work. It could be a key point in hiring decisions. In addition, there are spreadsheet software and presentation creation software in the work, but it is good to check what kind of materials were created in the work experience of the dispatch candidate. If you are in the sales department, you can make some guesses, such as having a lot of experience in creating presentation materials.
【 TransACT Group 】
■What are the habits of managers who can do it? 6 habits of successful entrepreneurs!
I wonder what kind of habits successful managers have on a daily basis. After all, do they have different habits than humans? In this article, we will discuss 6 habits of successful entrepreneurs. If you want to succeed in the business world, if there is something that interests you, why not incorporate it into your life?
1. 6 habits that managers often do
What are the habits of the top management of a company? Let's take a closer look at their six habits.
1-1. Use morning time wisely
For managers who are busy every day, the morning is a precious time when it is easy to secure time for themselves. How you start your day can make a huge difference in how your day unfolds. If you can make good use of the time before going to work, it is not impossible to lead your work to success. Also, by getting up early in the morning, you will be able to adjust your daily rhythm and lead a healthy life. Meditation is a great way to spend the morning. Meditation is said to have benefits such as stress relief by relaxing effects, increasing concentration and improving productivity. Also, if you check your email in the morning, you can focus on meetings and other tasks during the day.
1-2. Check news and industry trends on Twitter
One of the characteristics of successful business people, including managers, is that they are always keeping an eye on industry topics. Since the movement of the world is always changing, you may be able to get hints that lead to your own business opportunities by frequently checking the information. There are various methods of gathering information, but many people use Twitter, Newspics, Yahoo! real-time search, etc. Yahoo! Real-Time Search is a convenient function that allows you to search for information posted on SNS simply by entering keywords for the field or topic you are interested in. It is characterized by being able to instantly know the public's reputation and reaction to the keyword you are interested in.
1-3. I definitely go to meet people I want to meet
No matter how busy they are, successful managers make a habit of going to see people they want to meet. By actually visiting and having conversations, you can gain valuable connections, opinions, and more. In particular, talking with people from different industries can give you a fresh sense of things that you don't have, and you may seize business opportunities without knowing it.
1-4. Value time spent with employees
It is also important for managers to listen to the voices of employees who work together and communicate appropriately. Alec McNair, co-founder and COO of social media content production company McBeard, says managers shouldn't take credit for their team's accomplishments. I would like to emulate the idea that it is important to pay attention to the work of team members and express gratitude.
1-5. Make time to think of new ideas
In the world of business, it is also important to constantly come up with new ideas. Most of the time, new ideas that lead to innovation don't come from conservative thinking. Even ideas that seem unusable at first glance may give you some clues if you spend some time thinking about them. Also, to generate innovative ideas, it is necessary to make time for relaxation and play. By changing the environment and thinking, you can expect to come up with unexpected ideas.
1-6. Create your own study time
In order to continue to be successful as a business owner, it is important to always make time to improve yourself. I especially recommend reading books on all subjects. By reading a wide range of books related to culture, politics, and life, as well as business books, you can broaden your perspective and hone the thinking skills necessary for management. Also, there are many interviews with managers and cultural figures on the Internet, so it would be effective to find time and input them.
2. Six commonalities of successful managers
Successful business owners have several things in common. If you compare it with your own personality and abilities as a manager, it may be helpful. Here, let's take a look at six commonalities that successful managers have.
2-1.Be decisive
Good managers are bold and decisive. Unless the management makes the final decision, no business will start and the company will never grow. At the same time, the ability to assess the situation accurately is necessary to make the right decisions. It can be said that having both decisiveness and judgment is a condition of an excellent manager.
2-2. Have strong convictions
Successful managers are driven not by short-term profits or material greed, but by strong beliefs. There are various difficulties in running a company, but we can overcome them because we have a strong belief that we want to realize our ideals. Managers are required to have the stubbornness to persevere in areas where they should not yield, even while reading the trends of the times. In particular, until the business gets on track, it is physically and mentally difficult, so whether or not you have a strong conviction will be the difference between success or failure.
2-3. Use money wisely
The fundamental raison d'etre of a company is the pursuit of profits. You can imagine that if the top management of the company were to use the hard-earned money appropriately, the business would fail. Successful managers have a keen sense of money, spending money generously where it should be spent and aggressively cutting unnecessary costs. Another characteristic of successful managers is that they know the importance of information and invest money without hesitation for valuable information.
2-4. Good at relying on others
Basically, a company cannot be run by one person. As the company grows, it becomes impossible to manage it with one-man management, and further growth cannot be expected. Successful managers know their limits and delegate work they don't need to do. By building a network of people both inside and outside the company, you may be able to get help when the company is in crisis.
2-5. Don't be afraid to take risks
If you think too much about risks, you may not be able to make good decisions or miss the timing to make decisions. Of course, reckless challenges should be avoided, but it is important to accept the risks involved and make objective decisions with the mindset that failures will also be a valuable experience.
2-6.Be immersed in work
Finally, being able to immerse yourself in your work is one thing that successful managers have in common. It is precisely because I have the motivation that I love my job that I am able to overcome hardships and concentrate on running my business.
3.Common points of unsuccessful managers
Like successful entrepreneurs, unsuccessful entrepreneurs have something in common. It would be a good idea to check if there are any characteristics of a manager who fails, and if you have any idea, reconsider how you should be as a manager. First of all, unsuccessful managers are not prepared to take on all the responsibilities related to the company. No one wants to work under a manager who shirks responsibility by blaming employees or outsiders when they fail. Next, managers who are trying to compete in an industry they have no experience with are likely to fail. To be successful in an industry, you must be familiar with it. Finally, lack of originality in goals is also a characteristic of unsuccessful managers. You can't get your company on track just by following someone else's success.
■Efficient lifestyle with habits that suit you!
In this article, we will discuss the habits of successful entrepreneurs. You don't have to take them all in at once. Why don't you try to incorporate it into your life little by little from what you can do? It is also important to reduce wasted time in order to act productively within the limited time. Hiring your own chauffeur or secretary will give you more time to focus on your business.
【 TransACT Group 】
■I want to hire an executive driver from outside! What are the working hours of an executive driver?
Many people are considering hiring an executive driver to support their busy daily schedule. Have you ever wondered what the working hours are when you actually hire an executive driver? In this article, we will answer such questions by introducing the working hours when hiring an executive driver and the benefits of outsourcing an executive driver.
1. What are the working hours of an executive driver?
Unlike drivers in other industries, executive drivers have intermittent working hours, and their schedules are greatly influenced by the executives they are in charge of. Many people are wondering how working hours are calculated and managed. Drivers who work exclusively for executives wait until the next trip except when the executives are traveling. This waiting time is also considered working time, and they are paid. During times other than driving, they check traffic information and normal congestion information for the route they are traveling, and make advance preparations to ensure the safety of the executives and take them to the next location on time. Especially for executives who travel long distances, there are often fixed departure times such as bullet trains and airplanes waiting next, so there is a lot to prepare even while waiting.
The working hours of executive drivers are basically set in the same way as regular employees. Therefore, the monthly salary structure is often stable. However, busy executives often travel outside of the designated working hours, and as a result, the working hours of executive drivers tend to be irregular.
2. What is the exemption system for intermittent work?
In principle, a separate allowance is to be paid for work outside of the designated working hours. However, unlike clerical work, the work of executive drivers tends to be influenced by the schedule of the executive who employs them. For example, there are irregular schedules such as golfing and dining out, and there are many cases where the transportation is outside the designated hours. In addition, executive drivers spend a lot of time waiting, and the working style is different from that of regular employees, and the working hours are often intermittent.
There are many cases where the question of whether the work of executive drivers outside the designated hours is considered overtime is raised, so it is necessary to carefully check the labor regulations based on the actual work content and working hours. For intermittent working hours such as the driver's waiting time, if the employer receives permission from the administrative agency, the regulations on working hours, breaks, holidays, etc. will not apply.
3. Advantages of outsourcing executive drivers
There are many advantages to outsourcing executive drivers rather than hiring them directly. Here, we will explain the advantages of outsourcing executive drivers.
3-1. Immediately effective
When outsourcing, the appeal is that the driver can be immediately effective from the day the employment begins. Drivers working at a dispatch company also have the know-how of executive drivers. If you select one person from among the company's employees, it will take time to accumulate know-how because many of them have no experience working as drivers. In addition, if you directly apply to hire an executive driver, it will take time and effort to educate them through training and other means. Outsourced drivers can minimize the preparation period and work smoothly in the field to support executives.
3-2. Cost reduction
Training drivers in-house will cost money for training. In addition, if you hire a new driver, it will cost money and time for job hunting and interviews. By outsourcing, you can hire professional drivers registered with a dispatch company. In addition, you can also contract for a limited period, such as only during busy periods, so it is possible to reduce overall costs.
Let's hire an executive driver
Executive drivers have the same working hours as regular employees. The type of work is often irregular, and permission from government agencies must be obtained to exclude overtime pay such as overtime. However, by outsourcing an executive driver, you can gain many benefits, such as clarifying this point before signing a contract and reducing costs. Why not consider hiring a driver as a powerful helper for busy executives?
【 TransACT Group 】
■How to become an executive driver in the first place?
I think there are people who want to be executive drivers but don't know the specific method. There is more than one way to become an executive driver. There are also methods unique to executive drivers. So this time, I will introduce what kind of method is available.
■ Apply for a job offer / recruitment project
A common way to become an executive driver is to apply for a job or recruitment. Search for information published in job change information magazines and job change sites, and submit your resume. There is often an interview after the document screening. It is essential to have a driver's license as a condition of employment, and it may be advantageous if you have a lot of driving experience. Especially if you have a lot of driving experience in the area where the company you are applying for, you will get a positive evaluation because you are familiar with geography. Another point is the small history of accidents and violations. Traffic rules and safe driving are very important for executive drivers. If you repeat accidents and violations before applying, you will be less likely to be hired. Selection will be judged comprehensively through resumes and interviews.
■ Internal transfer at the company where you are employed
In some cases, a person hired as a sales position becomes an executive driver due to an internal transfer. Some people make a request to move, but some people move according to corporate policy. One example is when you remain in a company after retirement and work as a part-time employee. If the previous job does not have a post-retirement position, you will be assigned another job. There are cases where an officer driver is presented as an option at that time. As an officer driver, there are many officers who want an elderly person in the company. One of the reasons is that he has more driving experience than young people, but also because he has a long experience working in the same industry. It is desirable for executive drivers to be good at etiquette and familiar with the common sense and customs of the industry.
■ Introduction from acquaintance
Some people are introduced by acquaintances to become executive drivers. Although it is less than general recruitment and recruitment, there are cases where an acquaintance of an officer who is looking for an officer driver introduces him. This method only applies to people with such connections, but it is likely to be adopted when introduced. You may be interviewed after being referred, but often only a simple confirmation is required. This is because the hiring method is based on the credit of the referrer and the referrer. Therefore, both the referrer and the referrer must be careful. Introducing inappropriate people can be a nuisance to executives and companies. If the person who is introduced is also working loosely, there is a risk of causing trouble not only to the officers and companies but also to the person who introduced them.
【 TransACT Group 】
■What are the drivers' salaries and allowances?
In retail stores as well as online shopping, the existence of drivers who transport products is a big thing. Especially in today's world where more and more people shop online, it is one of the essential jobs. Under such circumstances, isn't it about the driver's monthly salary and allowance that you are worried about? In this article, we will introduce how drivers' salaries are determined and the types of allowances.
How drivers are paid
In order to know the driver's salary, it is necessary to first explain the "commission system" and the "deemed overtime system". The former commission system is a salary system that affects the amount of salary, such as individual sales and performance, unlike the "fixed salary system" where you receive a fixed amount of salary every month. While there are merits that the more you work, the more you get paid, there is also the instability of fluctuating salaries. As the name suggests, the deemed overtime pay system is a pay system that pays a fixed amount of overtime pay assuming that the employee is working overtime. Also known as “fixed overtime”.
A driver's salary is a salary system that combines the two. However, it is prohibited to use commissions for the entire salary. This is because the percentage wage may be too low depending on the performance, that is, it may fall below the minimum wage set by the country. Therefore, in many cases, the driver's salary is a fixed salary plus a commission.
In the case of a general truck driver, about 320,000 yen is a monthly salary, which is about 320,000 yen, which is about 30 to 40% of his own sales minus expenses on top of a fixed salary of about 200,000 yen. be paid. Expenses here include truck maintenance costs, gasoline costs, company expenses, etc. In addition, long-distance drivers are paid more than general drivers because the sales that affect the amount of commission pay increase in proportion to the mileage. In addition, sales can fluctuate depending on the season.
What are driver allowances?
A driver's salary includes various allowances. Here, we will explain the various allowances that you may be interested in.
late night allowance
A truck driver's working hours are divided into two types: day shift and night shift. If you choose to work the night shift, you will be paid a “night shift allowance”. However, this late-night allowance is not limited to drivers. According to Article 37, Paragraph 4 of the Labor Standards Act, wages that are 25% higher than normal are to be paid for all work from 10:00 pm to 5:00 am.
no accident allowance
A no-accident allowance is an allowance paid to drivers who have had no accidents for one month. General transportation companies provide a no-accident allowance for either vehicle accidents while driving or damage to cargo. The amount of the accident-free allowance varies depending on the company, but many companies pay about 10,000 to 30,000 yen. However, since payment of the no-accident allowance is not mandatory, the payment conditions differ depending on the company. For details, please check with each shipping company.
holiday allowance
Drivers, including long-distance drivers, tend to have longer restraint times. Therefore, the concept of time to rest is special. A typical office worker has a "rest period" during working hours, but in the case of a driver, it is not a break period but a free time away from work, a so-called "rest period". Drivers are required to take at least 8 hours of rest per day. In addition, holidays are defined as 8 hours rest + 24 hours, i.e. 32 hours away from work. In addition, considering the burden of labor, drivers are only allowed to work on holidays up to one day every two weeks. The holiday allowance is 35% higher than the regular wage.
Early departure allowance
If you need to come to work earlier than usual, you will be paid an "early departure allowance", which is 25% more than your normal wage.
perfect attendance allowance
The "perfect attendance allowance" paid to those who work without absence is also called "precision allowance" by the company. Although payment of this allowance for perfect attendance is not obligatory, more than half of transportation companies are preparing to provide it. Regarding the amount of allowance, many places set the same amount as the no-accident allowance.
Be the driver that everyone needs!
The salaries and allowances for drivers are generous compared to those of ordinary salaried workers, so it can be said that they are at a high level while they are young. The “Transact Group” provides optimal proposals to meet various needs, such as temporary staffing, recruitment, temporary staffing, and business contracting. Therefore, it is possible to introduce excellent human resources with the right person in the right place and create an environment that is easy to work. Why don't you consider dispatching a driver?
【 TransACT Group 】
