■ If you can do this, you will be a full-fledged person! How to become a professional secretary?
"Secretary" work that can be said to be representative of working women. There are many people who look up to the actress who plays the dashing secretary in dramas and commercials! I can do my work quickly and finish it before the boss gives me instructions... what should I do to become such a secretary?
■What is the job content of a secretary?
Secretaries are required to efficiently handle a wide range of tasks to support their superiors. The main duties of a secretary are schedule management, preparation of materials, reception of visitors, miscellaneous affairs, etc. Managing the boss's schedule is one of the main duties of the secretary, and she adjusts the schedule so that the boss can work efficiently. It is necessary to construct a schedule appropriately while considering which work should be prioritized. In addition, making arrangements for business trips is part of the work of the secretary. Next, the secretary prepares materials for the boss to use at the meeting and thank-you notes for the midsummer gift. You may be asked to proofread a document written by your boss. Secretarial duties include reception and guidance of visitors and answering telephone calls. You need to be polite to visitors and try to use the correct language on the phone. The secretary will also decide whether to report to the boss or handle it himself. In addition, I do all kinds of miscellaneous tasks so that my boss can work efficiently, such as organizing the office, filing information, and arranging telegrams.
■ What skills are required for a secretary?
In order to perform the aforementioned tasks accurately, the secretary must acquire various skills. First of all, computer skills are essential. In addition to basic computer skills such as searching the Internet and replying to emails, you will also need to be familiar with handling Office software used when creating documents. Communication skills are also an important skill for a secretary. If the secretary communicates easily with the people around them, human relations inside and outside the company will be smoother, and the boss will be able to work more easily. If you have a secretary who behaves cheerfully at all times, your boss will be impressed. Also, the ability to concisely report only important things is important so as not to waste the time of a busy boss. And, of course, secretaries are also required to have basic business manners. As a secretary, you're working with top-notch people, so don't be rude. Keep a bright smile on your face and try to interact in a moderate manner. In addition, foreign-affiliated companies may require language skills.
■ Are there few new graduates in the first place?
What is required of a secretary in a company is business etiquette and appropriate judgment above all else. A secretary can also be the face of a company, such as assisting and supporting executives, and sometimes greeting customers on behalf of the executive, so it is necessary to have appropriate social skills and business etiquette. It is also important to have the ability to adapt and respond calmly when sudden problems arise. These are things that are cultivated in the actual work. Therefore, new graduates joining junior colleges, vocational schools, and universities are rarely assigned as secretaries. If you are a new graduate, you will either be assigned to the secretarial department as a clerical job instead of a secretary, or after experiencing social experience and various duties in other departments, you will be assigned to the secretarial department based on your wishes and aptitude. It is common to be assigned directly as an executive secretary.
■ What about mid-career hires?
If a company is looking for secretarial work mid-career, it will of course be considered whether or not you have secretarial experience, but experience in departments that have a lot of contact with the outside, such as general affairs, sales, and reception, will also be considered. prize. Also, how you respond during job interviews is important. The officer who recruits the secretary may have a final interview, and at this time, the compatibility with the interviewer, suitability, etc. may be directly seen. In addition, even mid-career hires who wish to be assigned to a secretary within the company should apply after gaining experience in departments close to the executive office, such as general affairs and personnel affairs, and will be selected as a secretary after an internal evaluation. You may be assigned a job.
■ Advantageous in exams such as the secretarial skills test!
It is rare for new graduates and inexperienced secretaries to get a secretary job directly, but having qualifications such as the secretarial skills test may be a shortcut to becoming a secretary. Passing the secretarial skills test means that you have learned the work and business manners of a secretary, so even if you have no practical experience, you have the skills to do so. If you have a chance to take the secretarial skills test at a junior college or secretarial/business vocational school, it will be worth the challenge. Secretarial work is also a substitute for the executive who represents the company, and it is a very rewarding job that requires the ability to respond on the spot. Just because you don't have work experience doesn't mean you have to give up. Improve yourself and pass qualifications such as the secretarial skills test to show off your knowledge and passion for secretarial work!
■What is the reward of being a secretary?
The rewarding job of a secretary is being able to help important people involved in the management of a company. Since you are working for an important person who you would normally not be involved with, you may easily feel that you are contributing to the company as well. There will also be many opportunities for your boss to directly thank you for your work. And while working as a secretary with first-class people, you naturally acquire first-class business manners and behavior. You may be entrusted with urgent tasks by your boss or deal with unexpected situations, so you should be able to cultivate the ability to respond flexibly. One of the great rewards of being a secretary is that you can steadily improve your skills and abilities through work. You will also be able to use the skills you have learned on the job to advance your career.
■What's the big deal about becoming a secretary?
The difficult part of secretarial work is that it is a prerequisite to work according to the type of boss. The secretary must work in tandem while supporting the boss, and must adapt to the way the boss works. If your boss stays late at night, you may need to work overtime with him. In addition, the secretary is required to quickly detect what the boss wants and to prepare ahead of time. Until you know your boss's type, it will be difficult to make things easier for you to work with and to plan the timing of reporting. Another important aspect of secretarial work is the need to ensure confidentiality. The secretary has many opportunities to know the company's confidential information, so it is necessary to be careful not to inadvertently leak the information to the outside.
■ What are the characteristics of a person who is suitable for a secretary?
People who are suitable for secretaries have common characteristics, so it is a good idea for those who aim to be secretaries to check whether they apply to themselves. First of all, a person who can pay close attention is suitable for a secretary. It is the secretary's job to always consider the surrounding environment so that the boss can work comfortably. An excellent secretary can only be said to be able to anticipate and provide what the boss wants. Good communication skills are also important qualities for a secretary. If the secretary communicates with the people around him and conveys information smoothly, the boss will be more comfortable working. In addition, a bright and easy-to-speak secretary will give a good impression to your business partners. Next, people who can devote themselves to support are also suitable for secretaries. The secretary's job is to support the boss behind the scenes, not to step forward and play an active role. If you're willing to work behind the scenes and do your job well, you should be able to work as a secretary. On the other hand, if you can't stand being the main character, you won't be suitable as a secretary.
■ Steady effort is important to become a secretary!
Many people dream of becoming a secretary, but it is not an easy job for everyone. In order to support your boss, you need to perform a wide range of tasks, and various skills such as communication skills and computer skills are required. There are many difficult situations, but you should feel a great sense of fulfillment in the work of supporting important people in the company. Please try to be an excellent secretary by making steady efforts.
【 TransACT Group 】
■What is the communication ability that the secretary knows? Part ①
If you need a secretary, you can arrange a temporary staffing staff. It has the advantage of being cheaper than hiring new employees and educating them as secretaries. I tried to summarize what kind of skills the dispatched secretary has.
■ You can manage and be attentive to the physical condition of officers and bosses! Fineness
Personnel who have been educated as a secretary at a temporary staffing company are educated so that they can concentrate on their work by supporting their boss's work from all aspects. Therefore, while managing the schedule as a matter of course, I always observe the situation of my boss and care about my physical condition casually. To that end, thorough training is provided so that you can maximize your communication skills. You can read what the other person wants from a casual conversation. This is a skill that can only be achieved by having an awareness as a secretary and training as a professional on this road. If necessary, you may have many qualifications such as various certifications.
■ Support officers with smooth management ability!
Dispatched personnel are learning about office management based on the ergonomics that they have cultivated while acquiring certifications such as secretarial certification. With the ability to operate the entire office, it keeps behind the scenes so that the company organization always runs smoothly. I am good at controlling the entire organization because I am training from various perspectives such as paperwork ability and management ability. In addition, since we are learning about accounting in general, we can immediately grasp the flow of money in the company and can handle all the work from accounting to general affairs. In this way, a dispatched secretary with multiple talents will be ready to work from the day they are dispatched.
■ Increase the motivation of executives and bosses to work and enrich the office
Creating an environment where officers and bosses can work comfortably, which is the original role of the secretary, is trained so that the dispatched secretary can naturally learn by learning first. Since all the troublesome document preparation work is handled on your behalf, officers and bosses can be freed from chores and can concentrate on their original work. As a result, executives and bosses are more motivated. When the motivation of executives and bosses rises, it is expected that the morale of the entire company will rise as the surrounding subordinates will be stimulated. In addition, the dispatched secretary may have a wealth of work experience at other companies, which may provide appropriate advice and inspiration to the workplace.
【 TransACT Group 】
■The stress of a hard-to-understand president! What are the two ways to resolve
Employees aren't the only ones feeling stressed. The president is also worried and depressed, but the reality is that people around him do not understand much. When you're stressed, you may be wondering how other presidents are dealing with it. In this article, we will introduce the standard things about the stress of the president and explain in detail how to relieve it.
1. Stress that CEOs tend to have
Even if you are the president, basically the points of concern are the same as those of ordinary employees. Problems with people and work are often the source of stress. Here, we will introduce the stress that presidents tend to have from the two points of view.
1-1. Concerns about “people”
Even if you say employees in a bite, there are various personalities and work stances. Therefore, it is not easy for the president to build good relationships with all employees. It would be easier if everyone obediently followed, but in reality there are cases where instructions are ignored. In addition, employee concerns often cause stress, such as bad language and attitude, and hiding and slacking off. Also, even if you want to solve your worries, it is not uncommon that there is no one in the company to consult because you are in a special position as a manager. Feeling lonely can also add to your stress.
1-2. Concerns about company management such as business and money
The president's job is to run the company, and he has a lot of authority. Employees tend to think that there is less stress because they can speak and make decisions freely. But with power comes great responsibility that determines the fate of the company. There are many cases in which you are constantly worried about future business development and cash flow, which are directly linked to stress. Also, many of the president's jobs don't produce immediate results, so it's often stressful to take time. For example, it may take three years to launch a project, and it may take more than a year just to change an internal system.
2. How to relieve the stress of the president?
Left unchecked, stress can take a toll on your health and your business. Even while doing the busy president's work, it is necessary to solve it well. As a means to do so, I will explain two types of methods, one that can be done during work and another.
2-1.Dedicate yourself to your work without trying to be liked by employees
If you want to reduce stress at work, it's important to change your perception of your employees. If you try to be liked, you will be worried that you can not make it come true. The purpose of a company hiring employees is to make a profit, and the purpose of employees is to receive a salary in return for their contributions. No matter how good human relations and outstanding teamwork are, it is meaningless if there is no profit. It is important to consider that the relationship with the employee is strictly contractual. If you focus on your work, you won't have to worry about human relationships, which will lead to stress relief.
2-2. Change your mood even for a short time
Even if you think you are busy, you can find a lot of time that you can use for things other than work if you look for it. It's hard to set aside hours, but it's not hard to keep up with things like reading or playing games between errands. If you're in a quiet place, even just a little sleep or meditation can help you relax. Such a change of mood is a great merit that not only can you relieve stress, but you can also refresh your head. When you have a clear head, it becomes easier to do your work smoothly, which creates a positive cycle that makes it easier to create free time. By successfully turning this cycle, it is possible to live a stress-free life.
Having a strong self makes an unwavering heart
If you want to reduce stress, you must understand its causes, prevent them, and manage them in an effective way. In the case of presidents, they are often in a state of restlessness, always thinking about their employees and work. Therefore, you need to make time to focus on yourself and set aside time to relax. If you want to make this a reality, consider hiring a chauffeur or a secretary to ease the administrative burden.
【 TransACT Group 】
■After all professional! How to acquire the driving skills that you think?
People who are good at driving are more likely to be entrusted with executive drivers. There is a trick to getting executives to think they are good at driving. So this time, I will introduce techniques that make you feel good about driving and parking.
■ Driving Technique-Driving-
Officers are often busy, so don't you think it's best to drive as quickly as possible? However, if you are too rushed, you may think you are a bad driver. If you are in a hurry, the distance between vehicles in front of you tends to be shorter. Please note that if the distance between vehicles is short, the chances of sudden braking will increase. It's also not good to repeat changes to vacant lanes for speed. This is because it gives the officers on board an impatient and unstable impression. Inter-vehicle distance and lane change have a great impact on safety. If you are in a hurry without thinking of rushing more than necessary, it is important to try to shorten the time by selecting a route. If you arrive early even though you are driving safely, you will feel that you are good at driving.
■ Driving technique-Parking-
Some people may have a habit of parking positively in private. However, if you drive a car with an officer, park in the back. Many people are not good at parking in the back, so if you park smoothly, you will get the impression that you are a good driver. Repeating sudden backlashes can easily cause motion sickness, so it is important to calm down and succeed at once. Also, if you park forward, you will have to leave in the back. Departing in the back can be difficult in some cases, and if it takes time, it may irritate the officers. If you have to park positively due to unavoidable circumstances, it is a good idea to park in the back before the officer returns.
■ Tips for being called a good driver
It is important for executive drivers to have their executives feel at ease when driving. Of course, safe driving is necessary for this, but it is also important not to disturb pedestrians and other vehicles. It can be said that the driver is driving on behalf of the officer. Therefore, some officers feel responsible if they bother others. If you do annoying acts that make news, your image of the company will be bad. It is essential to drive with consideration for the surroundings so that it does not happen. For that purpose, it is important to have a firm grasp of the vehicle feeling. It is also necessary to keep in mind not to blow the engine more than necessary and to start the blinker early. Driving with consideration for the surroundings in this way is the key to being a good driver.
【 TransACT Group 】
■ The six features common to those who are successful as managers! ?
Do you know the six characteristics that people who are successful as managers have? Even if it looks different, it has a common feature for excellent managers. This article describes six behavioral patterns common to successful people. All of them can be customary, so let's practice them immediately.
1. Execute with a sense of speed with the essence
First of all, good managers are quick to judge and make things. I look through the essence of things and act not only in the current situation but also in the future. Specifically, I am strongly conscious of determining the deadline and reliably solving it, not at the level of having a problem awareness of the task. Even if a crisis occurs, if you deal with a sense of speed, you should be able to minimize damage. The shortcut to success is to think about what the priority is from various themes and do what you need to do instead of what you want to do.
2. Passion and high ambition
Next, successful managers always have dreams, goals, and high aspirations. Of course, as a manager, you have to think about making money, but just raising sales targets will not come with employees. Have as many dreamy visions as possible how you want to make a contribution to society through the company's business. It is also important to actively disseminate your vision from the mouth of the manager, both inside and outside the company, and to enhance the brand's brand power. If you have a high desire, you will be willing to get over it, even if there is a task in the current situation, and employees will work together to cooperate.
3. There is a sense of numbers and you can use money rationally
Strong cost awareness is indispensable for business development. Successful people may imagine a person who has a lot of branded goods and lives a gorgeous life, but actual successes hate wasted investment. Instead, we will spare to invest in what we have determined to be a self -investment or that it will lead to achievements. It is also a feature of excellent managers that the goals can be specifically talked about in numerical values, and the company can quantitatively show the current situation and future of the company.
4. In attractive humanity and high communication skills
It is also a necessary element for managers who are attractive as a person and to attract people. People who can communicate smoothly with any partner will naturally gather people. In fact, successful managers continue to actively expand their personal connections. It is also a major feature that it emphasizes communication between the face, not the phone or email. I understand what the relationship of trust created by actually meeting and talking is important in business.
5. I always work and keep learning
Successful managers are not satisfied with the status quo and are working on self -development every day. I am very eager to study, such as reading in a busy schedule and collecting information from news. Some people get up early in the morning and have time to study. I will spare to invest in learning. It is also important to listen not only from managers and seniors, but also from on -site employees and customers, and are greedy to find hints for improvement. As a result, you can promote your business from a more multifaceted perspective.
6. I have high management skills and secure my own time
Finally, successful managers value their time. For excellent managers, the judgment of "doing" and "not doing" at work is quick and accurate. You don't have to take your own command on site because you have a high management skills to move your subordinates. Therefore, you can secure your time even if you are busy. As a result, you can aim for further business expansion, such as planning a new strategy and expanding your personal connections at that time.
■ What are the common features of failed managers?
Like successful managers, some failures have some commonalities. If you know the features introduced here, try to improve and reduce the risk of failure.
One of the features of the failed managers is that they are aiming only to pursue profits. Of course, pursuit of profits is not a bad company, as the company is the significance of the company. However, businesses sometimes get on the waves and sometimes not. If you only want to pursue profits, your mind will break when your business does not go well. It is the excellent manager's attitude to raise their own aspirations as the highest priority and to realize their aspirations.
Second, managers who have no decision will be at risk of failing. The most important job for managers is to decide. You can leave it to an employee or outside if it is another job, but the final decision can only be made by the manager. Being responsible for all results, it is also necessary for managers to make decisions.
Working while suffering is a bad sign for managers. Basically, successful managers have a business in their favorite fields. This is because the amount of heat that you originally have is very important in order to raise your aspirations and get enthusiastic about your work. It is also a disadvantage that there is no human resource that gives advice and support around you. It is necessary for managers to listen to the stories of familiar people who will tell you about the business and are always trying to grow.
■ How many are the characteristics of a successful manager?
If you don't have your own time and are busy with the work in front of you, the company will not grow. In order to secure your own time, why not consider using outsourcing such as driver dispatch and secretary dispatch to make effective use of a limited time? For example, the Trans act Foundation of the General Foundation will introduce excellent human resources according to the request.
【 TransACT Group 】