For the management of small and medium-sized enterprises, it may be difficult to get an idea of what the job of an executive secretary is like. In such a case, if you consult with a temporary staffing agency, you will be able to discover unexpectedly whether you can ask for such a job.
■ Leave the work that new full-time employees cannot handle!
I think there are many small and medium-sized enterprises that have had such an experience that they are having trouble getting into the details of their work due to lack of manpower. I was relieved that a new employee had finally joined the company, but for a while I thought it was a simple task and couldn't do it at all. Still, there are not enough senior employees who can support them. If you find yourself in such a situation, you may want to consider hiring an executive secretary. Many people have the ability to quickly organize detailed work under various circumstances.
■ Recommended for employees on long vacations!
The biggest advantage of being able to hire an executive secretary under a dispatch contract is that you can rest assured that you will be a substitute for employees who need long vacations due to illness, injury, maternity leave, long-term care, etc. Many people have experience working in a variety of situations, so you will soon be able to integrate into the workplace. He has a high ability to grasp the situation, is accustomed to sudden situations, and will be quick to learn work. There is no need to explain the basic reception again, and you can expect immediate response as an immediate force in a limited period of time. Finding the right people is not an easy task in these limited-term situations. If it is a dispatch contract, the period can be specified at the time of contract from the beginning, and if you are looking for immediate work force, it can be said that an experienced officer secretary is suitable.
■ First of all, realize the merits of the secretary with the dispatch service!
When you collect information from temporary staffing agencies and recruitment agencies and have some understanding of what kind of work an executive secretary is, you may move on to hiring. Still, if this is your first experience with the company, you may be a little worried. Even if you solicit recruitment in-house, there may be various unclear points such as how to proceed with the interview. In such a case, it is recommended to use the service of the temporary staffing company. By explaining what kind of personnel you are looking for to the staff of the temporary staffing company, you will be able to introduce the right person from the personnel registered at the temporary staffing company. You don't even have to advertise for recruitment yourself.
【 TransACT Group 】
When considering hiring an executive driver, the first thing to worry about is the issue of labor costs. In addition to the fact that the salary tends to be relatively high because it is a job that entrusts the safety of people in important positions, it is also a matter of concern whether wages will be paid during waiting time. Therefore, in this article, we will explain how to handle the daily restraint time and waiting time when hiring an executive driver.
1. What is the executive driver's restraint time?
The main job of an officer driver is to transport the officer in charge to and from his destination. Therefore, when the officers are not moving, they are basically on standby, so their work as a driver is inevitably intermittent. Also, it is common that there is no specific time zone for driving a car. This is because the schedule varies greatly depending on the officer in charge, and even for the same officer, the schedule will differ from day to day. By the way, the waiting officer driver does not have to do anything. While waiting, it can be said that the main task is to grasp the congestion situation of the next movement route and think about how to smoothly arrive at the destination. What I want to keep in mind here is that executive drivers, like general office workers, have basic working hours such as 9:00 to 18:00 on weekdays, and a fixed salary + α is paid based on those hours. The point is that there is Therefore, unlike the commission system of taxis, monthly salaries tend to be stable. On the other hand, there are many cases where executives cannot travel by car within the stipulated working hours, so working hours tend to be irregular.
2. What is the average monthly income of executive drivers?
Many people are wondering how much executive drivers are specifically paid. The average monthly income of executive drivers is said to be around 250,000 yen. It's not as expensive as a taxi or bus driver, but some people can earn more than 500,000 yen a month. Basically, it seems that income tends to increase if there is a lot of overtime work or if the evaluation is high. By the way, due to work style reforms and the effects of the new coronavirus, it is becoming harder to earn overtime than before.
3. Waiting time
Officer drivers are basically on standby when the officer in charge is on duty or other than pick-up and drop-off. However, this waiting is by no means the same as rest time. Because there is a lot to do during the waiting time. For example, checking the schedule is the case, and there are many cases of using the time until departure to perform maintenance. All of these are essential tasks for smooth transportation. In particular, when executives travel long distances, they absolutely have to be on time for Shinkansen bullet trains and planes, so there are even more things to prepare while waiting. In addition, executive drivers are required to make efforts such as cleaning the inside of the car so that the officer in charge can work comfortably with peace of mind. From the above points, in the case of executive drivers, waiting time is considered to be working hours, and salary for that amount is generated. By the way, as for how long the waiting time per day will be, 5 to 7 hours is a tentative guideline.
4. What about driving outside of the designated working hours?
The working hours of executive drivers are set to the same working hours as general employees, and if they drive outside of those hours, overtime allowance, late-night allowance, or holiday allowance will be paid separately. is common. By the way, in the case of executive drivers, overtime work tends to be more than other occupations. This is because company executives tend to have irregular schedules, and there are quite a few sudden errands. In addition, it is common to have a lot of pick-up and drop-off on holidays and at night, such as entertainment golf and dinner with business partners. However, depending on the form of the company, special provisions may exempt employees from the obligation to pay overtime pay and holiday pay. In modern times, there are an increasing number of cases where executive drivers' work outside of the designated hours becomes a problem as to whether it is overtime or not. Therefore, in the case of your company, it is important to check in advance whether the application of overtime pay and holiday pay is exempted.
5. What skills do executive drivers need to increase their income?
The salaries of executive drivers are never high, but you can aim to increase your income by acquiring skills. First of all, it is important to get into the habit of checking the route in advance and to drive safely. The most important thing for executive drivers is to stay on schedule and avoid accidents. In order to improve your reputation as an executive driver, be sure to thoroughly search for routes in advance and confirm safety when driving. It is equally important to maintain confidentiality. Executive drivers may know confidential information from executives' phones, etc., but it is not professional if they leak it to the outside. It is also an important skill to always think about the feelings of the officers on board and not to stress them out. Make sure to check the entrance of the destination facility in advance, choose a road that avoids traffic, etc., so that you can use it comfortably. If you work while trying to hone these skills, your evaluation from clients will naturally increase, which will lead to an increase in your income.
■Transact will dispatch an executive driver!
For top executives of busy companies, even traveling time is a waste. In that respect, a dedicated driver has the potential to be a very powerful helper. The problem is the quality of the drivers, but Transact gathers excellent human resources with high qualifications, introduces them, and provides an environment. We will make optimal proposals according to the customer's request, such as temporary staffing, recruitment, temporary staffing, and business contracting, so why not consider using it?
【 TransACT Group 】
A secretary generally has the image of a beautiful woman. I have the impression that it seems to be popular, but there are rumors that it is easy to miss the marriage period. Let's examine why such rumors are easy to make.
■ Is it true that many secretaries are unmarried?
It can be said that many secretaries are unmarried women. That's because everything needs to be in line with the schedule of the officer in charge. Of course, vacations and vacations need to be tailored to the officer in charge, so unmarried people are easier to schedule. You also need the help of your secretary when the officer in charge has to respond to sudden events inside or outside the company or in the event of an obituary. Therefore, unmarried women who can respond flexibly to sudden schedules are preferred. It is strictly forbidden for the secretary to get sick and take a sudden rest. You are required to be in good physical condition on a regular basis. This is one of the reasons why unmarried women are preferred over married women because married women may take a rest due to poor physical condition of their husbands and children. However, secretaries who can work and secretaries who are compatible with each other are often requested to continue even if they get married, so if you want to continue even if you get married, it is important to accumulate trust and trust.
■ Is the secretary surprisingly popular?
Although the secretary has a gorgeous impression in the drama, the current situation is that there is generally a lot of sober work. It can be said that there is a lot of in-house work such as preparing and cleaning up visitors by doing clerical work and arranging work on behalf of the officer in charge. In addition, because it acts as a bridge to convey instructions and orders from the officer in charge to people inside and outside the company, depending on the character of the officer in charge, he or she may be shunned regardless of the secretary. It can be said that it is not popular with people who know the secretary's secrets, because sometimes you have to make an unreasonable request to someone who is far older than you or in a position. In addition, because we must always respond to sudden schedules, we are often shunned not only because we need to be nimble, but also because it is difficult to take vacations. However, the experience of support and responsiveness that can be cultivated in secretarial work is often useful in daily life, and it is a popular occupation for those who want to grow as a woman and want to work with a decent person. I can say.
■ Do secretaries have fewer encounters than expected?
If you work for a company where you can have a secretary and you are surrounded by excellent business people, you may have many encounters. However, surprisingly, the secretary has never met. First of all, there are many women who belong to the same department, and then there are many elderly married men who are related to the officer in charge, and there are few opportunities to meet young male employees and men outside the company. There are few opportunities to accompany the officer in charge when going out, and the current situation is that there are basically many cases where guests are welcomed. Even if a young man from outside the company visits, he often accompanies his boss, and it can be said that there is almost no situation where he can talk freely. Since it will be a prominent presence in the company, it is difficult for men to approach it, which is one of the reasons why there are few encounters. However, because I am involved with excellent men on a daily basis, my eyes to see men are cultivated.
【 TransACT Group 】
For drivers, the body is capital, so health management is more important than other industries. Repeatedly driving for long hours can lead to accidents due to poor physical condition. To prevent this from happening, you will need to have a good understanding of the appropriate working hours for drivers. In this article, we summarize the regulations that protect the health of drivers and the points to maintain their health.
1 Health management regulations
In this paragraph, we will explain the provisions for driver health management such as continuous driving time, restraint time, rest and holidays.
1-1 Continuous possible operation time
Driver's continuous driving time is 4 hours. In other words, if you drive for more than 4 hours, you must immediately secure a rest period of at least 30 minutes. It is possible to divide the 30-minute break time, but the break time must be at least 10 minutes each time when driving is stopped within 4 hours. You can take three 10-minute breaks or two 15-minute breaks in four hours. Strictly follow the rules for continuous driving hours, and take time off as needed depending on the work situation.
1-2 Average driving time for 2 days
When you become a long-distance driver, there will be many cases where it is difficult to calculate the driving time per day. That's why we've decided to set a limit on the average driving time of two days. The average driving time over the two days is set at 9 hours, which the driver cannot exceed. Also, this does not mean that you can drive for 9 hours continuously, it is mandatory to put a break time in between.
1-3 Restricted time
The maximum driver restraint time is 13 hours. Depending on the situation, the upper limit can be set to 16 hours, but restraints exceeding 15 hours are limited to twice a week. When it comes to driving for a long time, there may be transportation that exceeds 15 hours one way. But such correspondence is possible only twice a week. If it is a route delivery that runs within a fixed range, the time is clear, but long-distance drivers need to be careful about the time limit.
Rest and holiday may sound similar, but there is a distinct difference between the two. A rest period is free time that is freed up between shifts. The rest period must be at least 8 hours per day and cannot be divided. It is not possible to divide it into 4 hours and take it twice, and it will be given for 8 hours in a row. Holidays are defined as breaks that are longer than the period of rest. On holidays, you can rest for the rest period plus 24 hours. In any case, it is a rule that holidays should not be less than 30 hours.
1-5 Health checkup
Drivers are obliged to undergo a medical examination. First of all, you will have to undergo a medical examination to prove that there are no physical problems at the time of employment. After that, there is a regular health checkup. The contents of the regular health checkup can be imagined as a general health checkup. In addition, if you are engaged in late-night work, a health checkup will be conducted for specific work workers. Remember, this applies to drivers who work late at night.
2 Health management that the driver can do by himself
This paragraph will explain how drivers can manage their own health. The first is diet. Drivers tend to have irregular eating times, and relying solely on service areas can lead to nutritional imbalances. As a countermeasure, drink vegetable juice regularly and be aware of a well-balanced diet on holidays. Adequate sleep is also essential for the health of drivers. Irregular sleep or lack of sleep can lead to sleep apnea, which makes you feel sleepy while driving. You should also do moderate exercise as much as possible. In particular, drivers who drive for long periods of time tend to have poor blood circulation, so exercise is meaningful to prevent this.
Follow the rules!
Drivers often end up in accidents because of poor health. Even if you are a veteran driver, it can be said that it is quite dangerous to work while having poor physical condition. It is important to always take care of your health. If you stick to the rules and be aware of your own health management, the risk of getting sick will be greatly reduced.
【 TransACT Group 】
The job of an officer driver is mainly to transfer officers. There is a method of hiring in-house and a method of receiving dispatch service, but more and more companies are choosing dispatch service instead of hiring in-house. Introducing a number of disadvantages when adopting in-house.
■ It is necessary to carry out from recruitment to education in-house
One of the disadvantages of hiring an executive driver in-house is that the company has to take care of everything from hiring drivers to training and training. Hiring an experienced executive driver will make the education and training part a little easier, but finding such personnel will be difficult. In addition, executive drivers are also required to be compatible with executives and the personality of the driver himself, so finding the right person can be a daunting task. Of course, lowering the hurdles at the hiring stage will make hiring activities easier. For example, we will expand the scope of hiring not only to those who have experience in executive driving but also to those who have experience in business driving such as taxis. However, this makes it difficult to educate as an executive driver. If you want to avoid these disadvantages, it is better to use the driver dispatch service.
■ It is necessary to always secure personnel
The second disadvantage of in-house hired executive drivers is that it is difficult to always secure the necessary personnel. Officers' schedules are often overcrowded and move frequently. You may also suddenly need to use an officer's car due to an unplanned schedule. For such a case, it is necessary to have an officer driver resident. In the case of a large company where many officers use cars, it is necessary to always secure multiple officer drivers, but there is a risk that they will not be available due to the retirement or physical condition of the drivers. I can't say I'm sick today and I don't have a driver. This kind of thing can be solved by using the driver dispatch service.
■ Driver's accident responsibility must be borne by the company
The third disadvantage of self-employed drivers is that the company must be responsible for the driver's accident. An executive driver should be able to drive a car with high technology as a driving professional, but since he is a human being, he can make mistakes, so the possibility of accidents while driving is not zero. Accidents while picking up officers will be treated as accidents that occurred during work. In that case, the company will be liable for the accident. The disadvantage is that you are not freed from the risk of an accident, and it takes time and effort to find the appropriate automobile insurance in-house. In that respect, if you use the temporary staffing service instead of hiring yourself, you will not have an accident caused by an employee at work, and you will be able to avoid taking all responsibility.
【 TransACT Group 】