Information

2020-08-20 00:00:00
■Officer secretary dispatch staff! What kind of background are you?

What kind of experience does the executive secretary of a temporary worker have? When hiring an executive secretary, it is necessary to take immediate action. It is a good idea to ask a temporary staffing company who has a lot of experience as an executive secretary who can respond to the request immediately. What kind of skills do people have specifically registered?

 

 

■ I want to demonstrate my clerical and management skills! High management ability

Some of the people who have registered for dispatching have high clerical processing ability, and among them, those who have experience of dispatching as executive secretaries can be said to be professionals. You'll be working with a company executive, so if you can't handle important documents without fail, you won't be able to do this job. In addition, it is necessary to prioritize and process without delay. It is also a characteristic of a competent person to be able to make full use of proper document management and filing skills. Also, since mistakes such as the customer's job title and name are basically not allowed, you will be able to pay attention to the details. In addition, some people have experience, including management. Some of them are now dispatched to work, while others are formerly full-time employees and have multiple executive secretaries, and have been assigned the leadership role of bringing together the secretaries. In large companies, there are many people who are dispatched to work as secretaries, so we sometimes train such people.

 

 

■ I want to support the company and boss behind the scenes! Powerful under the edge

One of the important skills required is the ability to instantly determine and support the executives with whom you work to focus on your work. It is also necessary to have the ability to grasp the overall situation in daily work and to be proactive in acting and preparing. You also need to have good insight into what your executives need now and what they should do now. In addition, through social gatherings inviting outside customers and arrangements for important meetings, it is possible to give detailed consideration to how to make arrangements to make customers happy. If this kind of support can be done naturally without burdening the officers, it would be a competent officer secretary. If we can support not only the work of officers but also the work of outsiders so that they can proceed smoothly, we can say that we are truly unsung heroes.

 

 

■ I want to make full use of the office software skills I acquired in my previous job! High PC skills

It may be necessary to improve work efficiency and in daily work. It is necessary to hire people who have the ability to respond immediately to the office software installed in the company. Typical software that is used frequently is document creation software, spreadsheet software, and presentation material creation software. You may also need to create business letters and documents, manage expense reimbursement and various numbers, and create materials for presentations to customers. In addition, executive appointments can change frequently. It's common to rebook or respond to sudden schedule changes in your company's meeting room. You will also have to be able to master the schedule management software. Those who work as executive secretaries can contribute to the work of executives by having high PC skills.

 

 

 

 

【 TransACT Group 】

TransACT Foundation

TransACT Holdings

TransACT LLC

TransACT America Inc.

TransACT Co.,Ltd.®

For Executives

DRIVE4ME

DriveForMe

DriveForYou

DRIVE4YOU

SECRETARY4ME

SecretaryForMe

SecretaryForYou

SECRETARY4YOU

 


2020-08-15 00:00:00
■Is it difficult to work as an executive driver? Introducing what the driver needs!

The job of an executive driver is not particularly difficult compared to other driver positions. However, many people tend to have the image of "somehow difficult work" because they run with the VIP of the company. As a result, some people may hesitate to choose a position as an executive driver. Therefore, this time we will introduce what is necessary for executive drivers.

 

 

1. What an executive driver needs!

An executive driver is a driver who belongs to a specific company and transfers the president and officers. With that in mind, I will explain what executive drivers should learn by dividing it into four points.

 

 

1-1. Safe driving

As an executive driver, the first thing to keep in mind is safe driving. Safe driving is something that all drivers should adhere to, but it has especially important implications for executive drivers. Because it is a company officer who is in the car. You must be fully aware that in the unlikely event that it can have a significant impact on your entire company. By the way, there are some people who pay attention only to officers by having officers on board, but that is also a problem. Of course, it is important to pay attention to the officers, but it is also necessary to pay attention to the surroundings so as not to be involved in an accident. Always keep in mind the fact that driving safely and getting executives safely to their destination is a top priority for executive drivers.

 

 

1-2. Car maintenance

In order to achieve safe driving, not only the precautions while driving but also the maintenance status of the car are important as well. This is because, no matter how carefully the driver drives, poor maintenance of the vehicle itself increases the risk of an accident. Therefore, you need to know all about how to maintain the vehicle. On top of that, it is the job of the executive driver to maintain the car on a daily basis even when not driving. In particular, when driving a long distance with an officer on board, you must not neglect to check the tire pressure. Also, clean the inside of the car and wipe the windows frequently so that the officers can spend their time comfortably in the car.

 

 

1-3. No accidents, no violations

In order for officers to ride with peace of mind, it is natural to keep in mind no accidents and no violations. By the way, when hiring a driver, some driving record is required. At that time, the gold license that shows no accidents and no violations is proof that you have advanced technology. Therefore, if you want to be an executive driver, it is important to drive the car carefully so as not to cause an accident or violation before applying. In addition, even after becoming an executive driver, we must strive to maintain a gold license not only for safe driving during work but also for private driving.

 

 

1-4. Understanding geography

Officer drivers are required to deliver officers to their destinations on time at the same time as driving safely. For example, if you have an important transaction but you are late for the time, it can be a big loss for your company. To prevent such a situation, it is important to know the geography around the destination. However, no matter how much you hit the travel route in your head, you will still be anxious when you go to the first place. In that case, don't forget to preview it in advance. Nowadays, many cars are equipped with car navigation systems, but it is not uncommon to get lost in crowded places. If you don't know the land, it's a good idea to make a preliminary inspection so that you can reach your destination smoothly.

 

 

Understand the work of executive drivers

The job of an executive driver is not difficult at all, but it is true that there are many things that must be done. If you don't understand that point, you may make an unexpected mistake. To prevent mismatches, it is important to know in advance what the executive driver must do. After that, let's think about "whether I can handle it" and "whether I can work hard all the time".

 

 

 

 

【 TransACT Group 】

TransACT Foundation

TransACT Holdings

TransACT LLC

TransACT America Inc.

TransACT Co.,Ltd.®

For Executives

DRIVE4ME

DriveForMe

DriveForYou

DRIVE4YOU

SECRETARY4ME

SecretaryForMe

SecretaryForYou

SECRETARY4YOU

 


2020-08-10 00:00:00
■Should SMEs use the executive secretary dispatch service?

For the management of small and medium-sized enterprises, it may be difficult to get an idea of ​​what the job of an executive secretary is like. In such a case, if you consult with a temporary staffing agency, you will be able to discover unexpectedly whether you can ask for such a job.

 

 

■ Leave the work that new full-time employees cannot handle!

I think there are many small and medium-sized enterprises that have had such an experience that they are having trouble getting into the details of their work due to lack of manpower. I was relieved that a new employee had finally joined the company, but for a while I thought it was a simple task and couldn't do it at all. Still, there are not enough senior employees who can support them. If you find yourself in such a situation, you may want to consider hiring an executive secretary. Many people have the ability to quickly organize detailed work under various circumstances.

 

 

■ Recommended for employees on long vacations!

The biggest advantage of being able to hire an executive secretary under a dispatch contract is that you can rest assured that you will be a substitute for employees who need long vacations due to illness, injury, maternity leave, long-term care, etc. Many people have experience working in a variety of situations, so you will soon be able to integrate into the workplace. He has a high ability to grasp the situation, is accustomed to sudden situations, and will be quick to learn work. There is no need to explain the basic reception again, and you can expect immediate response as an immediate force in a limited period of time. Finding the right people is not an easy task in these limited-term situations. If it is a dispatch contract, the period can be specified at the time of contract from the beginning, and if you are looking for immediate work force, it can be said that an experienced officer secretary is suitable.

 

 

■ First of all, realize the merits of the secretary with the dispatch service!

When you collect information from temporary staffing agencies and recruitment agencies and have some understanding of what kind of work an executive secretary is, you may move on to hiring. Still, if this is your first experience with the company, you may be a little worried. Even if you solicit recruitment in-house, there may be various unclear points such as how to proceed with the interview. In such a case, it is recommended to use the service of the temporary staffing company. By explaining what kind of personnel you are looking for to the staff of the temporary staffing company, you will be able to introduce the right person from the personnel registered at the temporary staffing company. You don't even have to advertise for recruitment yourself.

 

 

 

 

 【 TransACT Group 】

TransACT Foundation

TransACT Holdings

TransACT LLC

TransACT America Inc.

TransACT Co.,Ltd.®

For Executives

DRIVE4ME

DriveForMe

DriveForYou

DRIVE4YOU

SECRETARY4ME

SecretaryForMe

SecretaryForYou

SECRETARY4YOU

 


2020-08-05 00:00:00
■ Is it true that a secretary can't get married?

A secretary generally has the image of a beautiful woman. I have the impression that it seems to be popular, but there are rumors that it is easy to miss the marriage period. Let's examine why such rumors are easy to make.

 

 

■ Is it true that many secretaries are unmarried?

It can be said that many secretaries are unmarried women. That's because everything needs to be in line with the schedule of the officer in charge. Of course, vacations and vacations need to be tailored to the officer in charge, so unmarried people are easier to schedule. You also need the help of your secretary when the officer in charge has to respond to sudden events inside or outside the company or in the event of an obituary. Therefore, unmarried women who can respond flexibly to sudden schedules are preferred. It is strictly forbidden for the secretary to get sick and take a sudden rest. You are required to be in good physical condition on a regular basis. This is one of the reasons why unmarried women are preferred over married women because married women may take a rest due to poor physical condition of their husbands and children. However, secretaries who can work and secretaries who are compatible with each other are often requested to continue even if they get married, so if you want to continue even if you get married, it is important to accumulate trust and trust.

 

 

■ Is the secretary surprisingly popular?

Although the secretary has a gorgeous impression in the drama, the current situation is that there is generally a lot of sober work. It can be said that there is a lot of in-house work such as preparing and cleaning up visitors by doing clerical work and arranging work on behalf of the officer in charge. In addition, because it acts as a bridge to convey instructions and orders from the officer in charge to people inside and outside the company, depending on the character of the officer in charge, he or she may be shunned regardless of the secretary. It can be said that it is not popular with people who know the secretary's secrets, because sometimes you have to make an unreasonable request to someone who is far older than you or in a position. In addition, because we must always respond to sudden schedules, we are often shunned not only because we need to be nimble, but also because it is difficult to take vacations. However, the experience of support and responsiveness that can be cultivated in secretarial work is often useful in daily life, and it is a popular occupation for those who want to grow as a woman and want to work with a decent person. I can say.

 

 

■ Do secretaries have fewer encounters than expected?

If you work for a company where you can have a secretary and you are surrounded by excellent business people, you may have many encounters. However, surprisingly, the secretary has never met. First of all, there are many women who belong to the same department, and then there are many elderly married men who are related to the officer in charge, and there are few opportunities to meet young male employees and men outside the company. There are few opportunities to accompany the officer in charge when going out, and the current situation is that there are basically many cases where guests are welcomed. Even if a young man from outside the company visits, he often accompanies his boss, and it can be said that there is almost no situation where he can talk freely. Since it will be a prominent presence in the company, it is difficult for men to approach it, which is one of the reasons why there are few encounters. However, because I am involved with excellent men on a daily basis, my eyes to see men are cultivated.

 

 

 

 

【 TransACT Group 】

TransACT Foundation

TransACT Holdings

TransACT LLC

TransACT America Inc.

TransACT Co.,Ltd.®

For Executives

DRIVE4ME

DriveForMe

DriveForYou

DRIVE4YOU

SECRETARY4ME

SecretaryForMe

SecretaryForYou

SECRETARY4YOU

 


2020-08-01 00:00:00
■What are the disadvantages of hiring executive drivers in-house?

The job of an officer driver is mainly to transfer officers. There is a method of hiring in-house and a method of receiving dispatch service, but more and more companies are choosing dispatch service instead of hiring in-house. Introducing a number of disadvantages when adopting in-house.

 

 

■ It is necessary to carry out from recruitment to education in-house

One of the disadvantages of hiring an executive driver in-house is that the company has to take care of everything from hiring drivers to training and training. Hiring an experienced executive driver will make the education and training part a little easier, but finding such personnel will be difficult. In addition, executive drivers are also required to be compatible with executives and the personality of the driver himself, so finding the right person can be a daunting task. Of course, lowering the hurdles at the hiring stage will make hiring activities easier. For example, we will expand the scope of hiring not only to those who have experience in executive driving but also to those who have experience in business driving such as taxis. However, this makes it difficult to educate as an executive driver. If you want to avoid these disadvantages, it is better to use the driver dispatch service.

 

 

■ It is necessary to always secure personnel

The second disadvantage of in-house hired executive drivers is that it is difficult to always secure the necessary personnel. Officers' schedules are often overcrowded and move frequently. You may also suddenly need to use an officer's car due to an unplanned schedule. For such a case, it is necessary to have an officer driver resident. In the case of a large company where many officers use cars, it is necessary to always secure multiple officer drivers, but there is a risk that they will not be available due to the retirement or physical condition of the drivers. I can't say I'm sick today and I don't have a driver. This kind of thing can be solved by using the driver dispatch service.

 

 

■ Driver's accident responsibility must be borne by the company

The third disadvantage of self-employed drivers is that the company must be responsible for the driver's accident. An executive driver should be able to drive a car with high technology as a driving professional, but since he is a human being, he can make mistakes, so the possibility of accidents while driving is not zero. Accidents while picking up officers will be treated as accidents that occurred during work. In that case, the company will be liable for the accident. The disadvantage is that you are not freed from the risk of an accident, and it takes time and effort to find the appropriate automobile insurance in-house. In that respect, if you use the temporary staffing service instead of hiring yourself, you will not have an accident caused by an employee at work, and you will be able to avoid taking all responsibility.

 

 

 

 

【 TransACT Group 】

TransACT Foundation

TransACT Holdings

TransACT LLC

TransACT America Inc.

TransACT Co.,Ltd.®

For Executives

DRIVE4ME

DriveForMe

DriveForYou

DRIVE4YOU

SECRETARY4ME

SecretaryForMe

SecretaryForYou

SECRETARY4YOU

 


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