Information
■Is Paid Vacation Obligatory? How should executive drivers be given paid leave?
■ Is paid vacation obligatory? How should executive drivers be given paid leave?
It can be said that it is surprisingly difficult to get paid leave as desired by executive drivers. Since they work together with managers and executives and have urgent tasks, they probably want them to be on standby at all times. This article introduces the obligation to grant paid leave, including executive drivers, and how to proceed smoothly with work while taking leave, for managers looking for a solution to the problem.
1. Paid leave stipulated by the Labor Standards Act
Article 39 of the Labor Standards Act obliges employees to grant paid leave. Employees who have been employed for six months or more and who work 80% or more of their working hours must be given at least 10 days of paid leave per year. The work-style reform-related bills that went into effect in April 2019 have made it even more stringent to take paid leave, and companies are now obligated to take at least five days of paid leave each year. Failure to do so will result in imprisonment of up to 6 months or a fine of up to 300,000 yen. Paid vacation days are determined through discussions with employees. In addition, when there is an application, you must try to comply with the request as much as possible. However, if the company has an important schedule, it is possible to ask the employee to change the date by mutual agreement. Of course, it is illegal to arbitrarily incorporate it into Obon and year-end and New Year holidays. Also, in principle, you cannot purchase paid holidays.
2. In case of intermittent work exemption
Due to the nature of the work of an executive driver, it can be said that the work is irregular and tends to be tied up for long hours regardless of day or night or weekends. When urgent work comes in, the driver must also respond. If the manager is entertaining guests at golf or restaurants, they may be waiting on the road. If such work has become a regular occurrence, it is necessary to apply for "intermittent work exemption". A person who works like an executive driver falls under Article 41 of the Labor Standards Law, "Persons engaged in intermittent work." This is an employee who has a short break time but a long waiting time (the time when he/she must immediately start working when instructed by the employer). If necessary, the company will submit an application to the local Labor Standards Inspection Office. At this time, the worker's name and personal seal are also required. However, in reality, there are many companies that do not apply, partly because the criteria for accepting applications are strict. The application of working hours and rest/holiday provisions is exempted, but the provision of paid leave equivalent to vacation is not exempted. It should be noted that even if the application is accepted, the company has an obligation to obtain it.
3. If it is difficult to freely grant paid leave, use dispatch
There are probably many managers who think, "I want executive drivers to take paid leave to refresh themselves" and "I want them to take it on days that meet their wishes as much as possible." However, for busy business owners, it is no surprise that there are many cases where they are in trouble without a driver. If it is difficult to grant free paid leave, we would like to use a dispatched executive driver. There are three benefits to using dispatch. The first is that even if the driver suddenly becomes sick, has an accident, or has a family member's misfortune, a replacement will be dispatched, so the work of the manager will not be affected. The temporary staffing agency shares information about the contracted companies, so there is also the advantage of being able to respond smoothly, unlike taxis and ordinary driving agents. Second, by hiring an executive driver dispatched for only one day, you can let your company's executive driver take paid leave. It is true that one-time use is more expensive than regular use or monthly contract, but it can be used conveniently when you cannot agree on the days when you take paid holidays. The third is that you can receive high-quality service because you have received etiquette training as a driver at the dispatching agency. Executive drivers are required to have higher quality driving skills than taxi drivers. Also, in addition to normal work, there are situations such as taking on a part of entertainment work, so you must be familiar with manners. Acquiring these skills through in-house training is both costly and time consuming, but dispatched executive drivers can handle this immediately. In the unlikely event that your favorite driver quits, the same level of staff will be dispatched immediately.
Paid vacation is mandatory, so let's give paid vacation to executive drivers
Paid holidays are mandatory for all occupations. This is the same even for executive drivers who are irregular and have a lot of waiting time due to the balance of work with managers and executives. You can apply for exemptions for working hours, breaks, and holidays, but you cannot apply for exemptions for paid holidays. In order to facilitate the work of executives and managers, dispatching is useful for taking leave for company executive drivers. As a dispatched executive driver, you can continue to receive high-quality service when you need it.
【 TransACT Group 】
■Think about the health management of executive drivers
Officer drivers must avoid accidents when picking up officers. Therefore, it can be said that safe driving is important. However, health management is also important for the work of executive drivers. Therefore, let's take a look at the health examinations that executive drivers receive.
■ About the health checkup of dispatched drivers
Officers If there is a problem with the driver's health, it often leads to an accident. This can pose a danger to the officers. Officers and drivers must take care of officers' safety when picking up and dropping off, so they must manage their health condition. Therefore, if you engage in this work, you will be required to undergo a medical examination by the company at least once a year. The health checkup will be done at a medical institution designated by the company. It measures height, weight, blood pressure, and tests blood, urine, and electrocardiogram. Symptoms that can easily lead to an accident while driving a car include impaired consciousness, seizures due to epilepsy, and heart disease. Therefore, blood pressure values and the presence or absence of abnormalities in the electrocardiogram will be of particular importance in health examinations.
■ About health checkups when operating at night
Officers' schedules are often scheduled late at night. Therefore, the officer driver may operate at night to pick up and drop off the officer. However, if a person is active late at night, the body clock will become abnormal. As a result, the circulatory system is vulnerable to functional deterioration and various diseases. People who operate at night are in an environment that tends to be unhealthy, so we must work harder to manage our health. The Occupational Safety and Health Law stipulates that a person engaged in work must undergo a health examination at least once every six months at midnight. Therefore, executive drivers who operate at night will have to undergo a medical examination at least twice a year.
■ Summary
Health problems cause car accidents. In some cases, it could be a serious accident that could be fatal. Many of the people who work as executive drivers tend to be middle-aged and older. As people grow older, problems arise in different parts of their bodies. Therefore, it is a matter of course for executive drivers to undergo a medical examination and manage their health in order to carry out their duties safely. Officers and drivers undergo a medical examination at least once a year at the company. Where the service operates at night, you must have a medical examination at least twice a year. In terms of being aware of your health condition on a daily basis, it is preferable to have a medical examination at least twice a year. It is also important to make sure to manage your physical condition on a daily basis, not just when you receive a medical examination.
【 TransACT Group 】
■What are the benefits of introducing a secretary?
Many business owners wonder whether or not they should hire a secretary. The reason why you can't make up your mind easily is because you don't understand the benefits of having a secretary. A secretary is very important for the smooth running of business. In this article, I will explain what kind of benefits will be born by hiring a secretary.
1.Benefits of introducing a secretary
What kind of impact does having a secretary actually have? Here are some of the benefits of hiring a secretary.
1-1. You can concentrate on your main business
Determining corporate policies and talking with executives of business partners are the “main duties” that only managers can perform. However, busy managers have various clerical work other than the main business. If you have a secretary, you can entrust the secretary with work that the manager does not have to do directly. This creates an environment in which managers can concentrate only on their main business. As a result, decision-making, which forms the basis of management, will be smoother. Depending on the secretary's ability, you may be entrusted with all aspects of complicated procedures, preparation of materials and documents, schedule management, etc. Managers don't get bogged down in unnecessary things and focus only on important tasks. The efficiency of the main business is increased, and it is possible to have a positive impact on the entire company.
1-2. Oversee miscellaneous affairs
In essence, it is the manager's responsibility to manage miscellaneous affairs. In addition to managing schedules, answering phone calls and emails, and creating various documents, there are a wide variety of miscellaneous tasks. In addition to business, miscellaneous tasks include telegrams for condolence and auspicious occasions, preparation of gifts, planning of ceremonies, and communication with business partners. However, it is very stressful to handle such a large number of miscellaneous tasks on the side of the main work. Therefore, there are not a few managers who have their secretaries supervise miscellaneous affairs. A good secretary can do more than just sort out miscellaneous affairs, it can even do quality checks. The secretary assigns miscellaneous tasks to the right person in the right place and produces the same results as the manager himself while giving accurate instructions. As a result, the communication costs that the management had to bear will be reduced.
1-3. Become a partner in management and business
Business owners sometimes feel lonely that they have no one to talk to about their business troubles. Even executives are subordinates to managers, so it is not uncommon for them to be unable to speak frankly. However, the secretary is preoccupied with communication with the individual manager. Since it is not a position that belongs to a hierarchical relationship or faction of the company, the manager does not have to feel tied up. In addition, you can feel free to ask for advice because you can rest assured that confidentiality will be maintained. If a manager has a secretary as a business or project collaborator, she can get an objective opinion. Secretaries have nothing to do with career advancement in the company, so they may give you blunt advice. In the meantime, the secretary will become a familiar understanding of the management.
1-4.It will improve the image of your boss and the company.
A secretary is a job that reduces the burden on managers and officers and supports them. Hiring a secretary you can trust will make it easier for you to delegate the most responsible tasks. If the secretary can handle miscellaneous tasks that were supposed to be done by the manager himself, the efficiency of internal work will be realized. Projects that have stopped due to the busyness of managers will be able to move smoothly. In addition, managers can communicate directly with important business partners outside the company. If these influences continue, the impression of management will improve both inside and outside the company. Ultimately, the image of the company will improve, which will lead to more customers and profits.
A secretary is an essential support role for improving work efficiency.
For managers and executives, a secretary is an important presence to concentrate on the main business. It also plays an important role when you want to streamline your company's operations. If you're wondering whether or not to hire a secretary, think positively. Plus, if you want to keep costs down, online assistants are a great option. You can hire a highly experienced secretary at a low price, and the handover after retirement is smooth.
【 TransACT Group 】
■What kind of driver should an executive driver choose? 3 elements
Officers and drivers play an important role in transporting company executives and presidents. I want you to be a reliable person. Recently, there is a dispatch service, but what kind of person should I choose? This time, I would like to introduce three points to note when choosing an officer driver.
■ Thorough education! Good at compassion and courtesy
First, let's check the employee education system of the temporary staffing service company. Since the trust of the dispatched company is important, there are almost no places where we are not cutting corners in employee education. However, the content of education varies. Driving a car is not the only job that executive drivers are required to do. Rather, it may even be said that it is only ancillary work. The main part of the executive driver is dealing with passengers. Is it possible to take appropriate measures for hospitality etiquette, superiors, and their customers? In short, it is important that the entire company provides such education.
■ Thorough privacy! Keep your secret
Whether or not you can keep your secret is also an indispensable point. Officers and drivers carry people who play an important role in companies. There are many people out there who want to know where and what they are doing. In addition, unexpected information may come in during conversations exchanged in the car. It is the executive driver who is in a position to obtain the information that such a person wants to know. However, it is illegal for any job to share the information that you have learned in your job with someone else. Adhering to the socially common rules is the minimum etiquette and the foundation for building trust.
■ Continued service provision to customers! Good health care
An element that you want to check if you can manage your own physical condition. Not only the ability as a driver, but also the manners of hospitality are solid. If you are such a driver, you probably have a lot of work to do. But what if you were loose in time? That person's value will probably be less than a tenth. In that sense, it is important to be able to manage your physical condition. Of course, the temporary staffing company will be able to handle sudden absenteeism. However, when welcoming important customers, there are many uncertainties with drivers who have never met, and many people will never be able to leave it to them with confidence. Therefore, good physical condition management is also one of the abilities of executive drivers.
【 TransACT Group 】
■What are the piercing managers doing? Six things that growing business owners are doing
There are various companies in the world, and at the same time, there are various company owners. Among them, the managers who are said to be very good have something in common. In order not to become a manager who leans the company, let's know what the role of the manager is especially important. In this article, I'll introduce you to six things that growing business owners are always doing.
1. Show your company's direction
A good manager can tell employees the direction of the company and share it internally. Since it is the management who decides the direction of the company, only the management can tell it. It goes without saying that we should consider the direction of our company, but it is also an important role of the management to guide employees and the company by communicating in words and actions.
2. Always studying
Business owners should always study the industry and occupation they work in to improve their skills. In the changing social situation, the president must look ahead, set the company's vision, and make the final decision. If you don't keep an antenna in the world and study, you will be different from those around you. All good managers are constantly gathering information and studying for the survival of the company.
3. We value the connection with people
Basically, there is no such thing as a job that can be completed by one person. A job can only be completed if there is at least a service provider and a service recipient, and there will also be business associates and business partners. You can't work alone, so you have to thank your employees and those involved in your work and value their connections. It should be understood that if everyone involved in the company's work can work comfortably, the performance of each person can be improved, resulting in better service. In addition, the wider the network of people outside the company, the wider the possibilities of the business and the more opportunities will come.
4. Light footwork and act immediately
By taking on challenges with light footwork and not being afraid, you will acquire the quick decision-making ability and action ability that managers need. Management is required to have the ability to quickly sense changes in the surroundings and make decisions flexibly. With proper decision-making and bold action, even if you make a mistake, you will be able to take that experience as the next step and act, and you will be able to lead the company and employees powerfully.
5. Rely on people wisely
Successful business owners rely on people well. It may be easier for you to handle it yourself, but the amount of work that the president can do in the end is limited. Therefore, I seek and rely on the power of people and specialists who are good at it, especially in areas where I am not good at. Even a manager is a human being, so he has some strengths and weaknesses. Rather than spending time overcoming one's weaknesses, it is more likely that management will be successful if the idea is to understand one's strengths and weaknesses and utilize them in company management.
6. Anyway, I like work and am absorbed in it
Many good business owners have in common that they like their work, even if it doesn't work. When it comes to what anyone likes, even if it's hard, you can immerse yourself in it and overcome it without thinking it's a pain. The pressure is not trivial because management is always next to various troubles and risks and is in a position to take responsibility for them. In such a case, if you like work, you can cancel your anxiety and do your best with high motivation, so it can be said that love of work is definitely an indispensable factor for managers.
It is important to concentrate on the work that the manager should do
The managers who run the company are required to have various powers. Since the roles of managers are so many and their responsibilities are heavy, securing time to do work that only you can do is the key to management. It can be said that leaving things that you can do without yourself, such as driving and restaurant reservations, to specialists such as drivers and secretaries, and concentrating on tasks that only you can do is the first step toward becoming an excellent manager. prize.
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