Information
■Do you outsource your secretary? !! Introducing methods and advantages / disadvantages
An increasing number of companies are outsourcing secretarial work. Hiring a secretary is costly and takes time to educate, so some companies find it difficult to hire, but outsourcing can solve that problem. Here, we will introduce not only the advantages of outsourcing secretaries but also the disadvantages.
1. Outsourcing secretarial work
In the past, it was common for the president to hire a secretary as if he were a full-time employee. However, with the development of the Internet, the methods of hiring secretaries have diversified, and it has become possible to outsource or dispatch secretaries remotely. When outsourcing secretarial work, all work is completed online, freeing you from the hassle of face-to-face work. Interviews can also be done online, so there is no hassle in hiring procedures. There are several companies that outsource secretaries, so make a good comparison of costs and services.
2. Benefits of outsourcing secretaries
Here are the benefits of outsourcing your secretary.
2-1. The cost of hiring can be significantly reduced.
Hiring a secretary incurs labor insurance premiums, employment insurance premiums, social insurance premiums, transportation expenses, welfare expenses, severance pay, recruitment expenses, education and training expenses, etc., which puts a heavy burden on the company. Outsourcing can significantly reduce these costs and reduce the burden. You only have to outsource the necessary work, so there is no extra cost. Even small businesses and start-ups that cannot afford to hire a secretary can easily use outsourcing.
2-2. It is possible to hire a secretary with the required knowledge and skills
When outsourcing a secretary, you can pre-designate personnel with specialized knowledge and skills. It is attractive to be able to request a wide range of tasks, from highly specialized tasks such as system development to simple tasks such as writing. By outsourcing the work, the president can concentrate on his work. It will also help improve work efficiency because it saves you the cost of developing human resources in-house and the trouble of hiring a good secretary.
2-3. Avoid risks such as leave of absence
When hiring a secretary, there are risks such as urgent need, sudden illness, retirement, and leave of absence. If you retire due to marriage or childbirth, you will have to retrain your secretary from scratch. Outsourcing can avoid such risks. The online secretarial service is a team system that bundles multiple people, so even if one person is missing due to sudden illness or retirement, there is no worry that work will be hindered. Therefore, you can always receive stable service while preventing business delays.
3. Disadvantages of outsourcing secretaries
When it comes to outsourcing a secretary, there are outsourcing costs. The standard is 3000 yen per hour. It may seem expensive at first glance, but outsourcing does not incur hiring or education costs. Considering that there are no transportation costs, uniform costs, and the risk of retirement can be avoided, it cannot be said that the amount is high. The quality of work is also high, so the cost performance is better than when hiring a secretary. However, for those who are not accustomed to online, unfamiliarity can hinder their work. Over time, you'll get used to online, but it can be a little stressful at first. Since we cannot outsource tasks that cannot be handled online, such as mailing and document arrangement, it may be necessary to hire a part-time job. The scope of work of the secretary varies depending on the vendor, so it is a good idea to weigh multiple vendors in advance.
【 TransACT Group 】
■What are the working hours of an executive driver?
The job of an executive driver allows you to interact closely with people in high positions, such as the company president. For this reason, some people may be interested in this job. So let's take a look at how many hours an executive driver works in a day.
■Executive driver's work content
If you are aiming to become an executive driver, first let's understand the basic work content. The basic job of an executive driver is to get the executives in charge into the car and transport them to their destination. In addition to transporting them from home to the company, you will be responsible for driving in all situations where the executives move, such as business meetings, golf entertainment, and social gatherings. Since you will be responsible for the lives of the executives, who are important people in the company, it can be said that this is a job that comes with heavy responsibility. Compared to other driver jobs, the waiting time is longer, but internal maintenance and route confirmation while waiting are also part of the job. In addition, executive drivers may be employed by the company or belong to a dispatch company. In the case of in-house employment, the company you work for is fixed, but in the case of a dispatch company, the working style will change depending on the dispatch destination.
■Average working hours of an executive driver
Executive drivers basically work 8 hours a day. Including a one-hour break, you will likely be on duty for an average of nine hours. Working hours are the same as for employees of other companies, generally from 9:00 to 18:00. However, there are many cases where you will be on duty outside of normal working hours. For example, if an executive entertains a client on a golf outing on a holiday, you will be on duty from morning to evening to drive the executive to the golf course. There are also times when you will be on duty unexpectedly. For example, if a client suddenly passes away, the executive will also attend the wake. Therefore, the executive driver must drive the executive to the wake venue. In this case, the time from when the executive attends the wake to when he returns home will be taken care of.
■Driving hours per day
The executive driver drives the car when he drives the executive to and from work. When the executive comes to work, the executive driver drives him to and from work. In that case, the executive driver will generally visit the executive's home and then take the executive to and from work. Depending on the distance, you will probably drive for about one to two hours. The executive driver will also drive the executive to and from work when he finishes his work for the day. Therefore, the driver will be driving for at least 2 to 4 hours a day. In addition, when the executive goes out to visit a client, the driver will drive the executive to the destination. In such cases, the driving time per day will be about 1 to 2 hours more. When the executive travels domestically or internationally by airplane, the executive driver must drive the executive to the airport. In this case, depending on the distance to the airport, the driving time per day will be significantly longer.
■Daily standby time
Executive drivers are on standby during work hours other than when they are driving the executive. During standby time, they generally check the executive's schedule and engage in cleaning and maintenance work on the car. Another important task of an executive driver is to make sure that the executive can work comfortably and with peace of mind. Therefore, these tasks are just as important as driving the executive. An executive driver's daily standby time is the time he or she is on duty minus the driving time per day. The average on-duty time of an executive driver is 9 hours, and the normal driving time per day is about 2 to 4 hours, so the daily standby time is generally about 5 to 7 hours. However, if the driving time increases due to the executive going out during work, the waiting time per day will be reduced accordingly.
■The daily flow of an executive driver
Here, let's take a look at the daily flow from picking up the executive at home to dropping him off after work. First, the executive driver picks up the executive's car at the company at 7:00 a.m. and heads to the executive's home. The executive driver picks up the executive at 8:00 a.m. and arrives at the company at 9:00 a.m. The driver is on standby from 9:00 a.m., and then heads to the client at 11:00 a.m. The driver arrives at the client at 11:30 a.m., has lunch, picks up the executive again at 1:30 p.m., and returns to the company at 2:00 p.m. The driver is on standby again, and at 5:00 p.m., the executive finishes work and is taken home by the executive driver at 6:00 p.m. After that, the executive driver returns the car to the garage, cleans and inspects it, and writes the daily driving log, and then the work is finished. If the executive driver is late due to circumstances and misses the last train, the driver may go directly home in the executive's car.
■Can an executive driver work on a daily basis?
Many people may be wondering whether executive drivers can work on a daily basis. Drivers employed by a company basically work full-time. Therefore, it will be difficult to work on a short-term basis such as on a daily basis. On the other hand, driver dispatch companies have a system called spot contracts. A spot contract is a service that uses a driver dispatch on a one-off basis, rather than on a monthly or yearly basis like a regular contract. In other words, if you register with a driver dispatch company, you may be able to work on a daily basis through a spot contract.
■How you spend your waiting time is important for an executive driver's day
Executive drivers are on duty for about 9 hours a day, but this can be longer depending on the executive's circumstances. Also, since there are many days when the waiting time is longer than the driving time, it can be said that how you spend your waiting time is important. It is important to make efforts to make executives feel comfortable during their travel time, such as cleaning the interior of the car and checking the route in advance. Also, if you register with a dispatch company, you may be able to work on a daily basis, so if you want to work flexibly, you should register.
【 TransACT Group 】
■What is the communication ability that the secretary knows? Part2
What should I be aware of when hiring a dispatched secretary? Work experience is important, but the first thing that is essential is whether or not you are a secretary. It will be important to be able to communicate appropriately according to every situation and situation.
■ Can you keep a secret? Do not leak private information around you
Some of my secretary's work is confidential, big money is involved, and I have to deal with the complexity of internal and external relationships all the time. It's commonplace for a story to have a tail fin or a guess to be transmitted in a different direction with just a slight slip, and many people are interested in confidential information. With a little extra word, the impact on the surroundings is immeasurable. In some cases, it can lead to the loss of customers. In particular, if you make a mistake in communicating with external customers, you can instantly lose the credibility you have built up. It can be said that the communication skills required of a secretary are those who can always respond calmly according to the situation even under such circumstances. It can be said that a person who has a good mouth to the surroundings is suitable for a secretary's job.
■ A smile that never ceases for anyone! Can be treated fairly
People who have a nice smile have a good influence on their surroundings. If the secretary can keep calm at all times, it will naturally make people feel calm. People who can treat everyone in the same way on a regular basis are less likely to build walls and are suitable as secretaries. Words are not the only means of communication, and it is said that this attitude speaks more than words. It can be said that it is an indispensable communication ability as a secretary. Elders and executives with a wealth of social experience are often good at observing people, so even if you repair only on the surface, you will know immediately. Anyone who has experienced a job that requires fair treatment for any person may be a good secretary to keep things running smoothly in the company.
■ Proposals and advice to officers are accurate and easy to understand
When explaining something to seniors or officers in a position, a person who can give various thoughts and ingenuity, use polite language, and can speak clearly is suitable as a secretary. Also, the timing to bring the story and how to assemble the story are important. It is also necessary to have the ability to judge the situation in which busy officers can easily hear the story. All of this is included in communication skills. The most important point is that you can give advice and advice based on an accurate grasp of what kind of information the senior executives and officers are looking for. It can be said that a person who can do this is a secretary with high communication skills. It may be a good idea to hire someone who has a lot of experience in assembling presentations and doing it yourself.
【 TransACT Group 】
■How to become a secretary? Introducing the way to become a secretarys work content
A "secretary" who works hard is a job that many people have a longing for. If you keep in mind the path to getting a job as a secretary and the specific work content, you can greatly increase the possibility of realizing that longing. Therefore, in this article, for those who have a longing for a secretarial job, we will introduce the basic work contents, the way to get a job, and recommended qualifications.
1. Secretary's job
Basically, the secretary's main job is to "support the work of the boss in charge to proceed efficiently". Specifically, we manage schedules for internal and external meetings and meetings, taking into consideration the importance and urgency. It is also one of the roles to select emails and phone calls addressed to the boss and perform appropriate processing according to the contents. In addition to that, there are a wide variety of work to be done on a case-by-case basis, such as accepting appointments for bosses who wish to visit and providing guidance. Therefore, the secretary's attitude and attentiveness often affect the image of the visitor. It is necessary to respond with proper behavior so as not to give a bad impression. Another task is to create materials for meetings and meetings and in-house documents. In some cases, we may be in charge of miscellaneous tasks such as maintenance of the work environment and personal belongings, tidying up, and information management.
2. The road to becoming a secretary
No special qualifications are required to become a secretary. Therefore, even inexperienced people may be able to get a job. However, it is important for the secretary to have the skills of being "attentive" and "having general business etiquette and common sense." In addition to that, there are many cases where workplace circumstances, work contents, industry knowledge, etc. are required. Therefore, in general, it is unlikely that new employees will suddenly become secretaries.Since secretarial work requires a wide range of knowledge, it is common to be assigned to the secretarial department after experiencing sales positions. I will. Also, if you are assigned to general affairs, you may be able to use that experience to become a secretary. There is also a route to get a secretary certification at a junior college or a vocational school and get a job as a secretary. In this case, there is a tendency to find employment in general companies, foreign-affiliated companies, and even legal accounting firms.
3. Advantages and disadvantages of the secretary
The job of a secretary has many benefits. For example, secretaries often interact with people in key positions, so "being involved with people and jobs at the center of the industry" is a big advantage. In addition to that, there is also the merit that "your own skills will be refined" naturally as you put yourself in an advanced environment. By improving your skills, you will be able to expand your career potential. Another attraction is that you can build personal connections. Secretaries can interact with a variety of people through their work. For those who are aiming for a company or career advancement, the connection with the people they met will be a great asset. On the contrary, the disadvantage is that working hours tend to be irregular. The secretary must work at the convenience of his boss. Therefore, it can be difficult to work for a fixed amount of time. In addition, there is a disadvantage that the work style depends on the type of boss.
4. Recommended qualifications for secretaries
One of the recommended qualifications for a secretary is the secretary test (secretary skill test). The secretarial exam is a test that checks general economic terms, knowledge of secretarial work, and skills such as writing ability and filing. In addition, the ability to support bosses, such as schedule management ability, manners, and knowledge of entertainment, is also required. Since the secretary test is a collection of basic etiquette and common sense necessary for working adults, it can be said that it is a qualification that can be acquired not only by those who aim to be a secretary but also by working adults. The "International Secretary Examination" is also one of the recommended qualifications. If you are looking for a bilingual secretary, this is an essential qualification and you should check it out. There is also a "CBS test". The CBS test is a qualification aimed at developing secretaries who can speak both Japanese and English.
A secretary is a rewarding job
A secretary is a job that improves your skills through your daily work. The next time you reflect on your work, you will acquire more advanced skills. A secretary is a job that requires one's personality, and while it is difficult, it is a very rewarding job that makes use of life experience. If you are interested, why not try the secretarial business by using the temporary staffing service "TransACT America Inc.".
【 TransACT Group 】
■Use the officer driver dispatch service! What kind of car should I use?
When using the exclusive officer driver dispatch service, it is also important to select the vehicle type. When it comes to a car for executives, the image of the company may be influenced. What kind of car is good as an officer's car in terms of appearance and taste? There is no doubt that it is a luxury car, but it seems difficult to narrow down. Introducing three typical cars.
■ Rolls-Royce, dignity of officers and president
The Rolls-Royce is a typical luxury car that originated in England. Moreover, Rolls-Royce engines are used for the engines of passenger aircraft that are expanding into the aircraft industry as well as automobiles and are active all over the world. Cars with engines developed by such fine engineers are fascinating. Furthermore, it is also a status that it is a purveyor to the Kingdom of England. Moreover, although it is now a domestic Century Hyatt, Rolls-Royce was also active as a car for His Majesty the Emperor of Japan until a while ago. The Rolls-Royce, which has a higher image as a car that receives hospitality rather than a car for driving, may be a perfect car to carry company officers.
■ Longing, Bentley
Like Rolls-Royce, Bentley is a car that is active as a prestigious company in the United Kingdom. It is a brand with a stronger character as a sports car maker than Rolls Royce. From 1923 to 1930, the ability to win the "Le Mans 24 Hours" endurance race five times overall was proved to be a sports car and a durable car. Some of the officers may like cars, and some may be fans who know Bentley's success in racing. Currently, there is a sedan type designed to be used for business purposes in the company, but it is equipped with a powerful engine. A word to the officers How about Bentley? You may ask. You may be pleased.
■ Speaking of luxury cars, Mercedes-Benz cannot be removed
Mercedes-Benz, which originated in Germany and is synonymous with luxury cars. Even if you are not very familiar with cars, if you want a luxury car, you will buy it without thinking, and the position as a luxury car is immovable. I think many people are longing for the emblem called "Three Pointed Star". This kind of Mercedes-Benz is also active in endurance races such as "Le Mans 24" and touring car races. Some of the officers may be secret fans who know their success in Leh. It might be a good idea to ask the executives if they like Mercedes-Benz.
【 TransACT Group 】
