Information
■If you can do this, it will be full-fledged! How to become a professional secretary?
"Secretary" work that can be said to be a representative of working women. Many people will admire the appearance of an actress who plays a secretary who works dashingly in dramas and commercials! Get the job done and get the job done before the boss tells you ... How can you become such a Dekir secretary?
■ Are there few new graduates hired in the first place?
What is required of a secretary in a company is business etiquette and good judgment. The secretary may be the face of the company, such as being an assistant and supporter of a company executive, and sometimes greeting a business partner on behalf of the director, so appropriate sociality and business etiquette are required. And adaptability to respond calmly when a sudden problem occurs is also important. These are cultivated in actual work. Therefore, new graduates from junior colleges, vocational schools, universities, etc. are rarely assigned as secretarial positions. If you are a new graduate, you will be assigned to the secretarial section as a clerical job instead of a secretarial job, or after experiencing social experience and various duties in other departments, you will be assigned to the secretarial section, considering the wishes and suitability of the person. It is common to be assigned directly as an executive secretary.
■ What about mid-career hires?
If a company is hiring mid-career and is looking for secretarial work, it is of course considered whether or not it has secretarial experience, but it also considers experience in departments that have a lot of contact with the outside, such as general affairs, sales, reception. Let's do it. In addition, it is important to respond during the hiring interview. The officer recruiting a secretary may have a final interview, at which time you may be able to directly see the compatibility and suitability of the interviewer. In addition, even if you are a mid-career hire, if you want to be assigned within the company and aim to become a secretary, after gaining experience in departments close to the executive office such as general affairs and human resources, make a request, and after internal evaluation, secretary You may be assigned as a job.
■ Advantageous in tests such as secretarial skill test!
New graduate hires and inexperienced secretaries rarely get a direct secretarial job, but having a qualification such as a secretarial skill test can be a shortcut to becoming a secretary. Passing the secretarial skill test means that you have learned business and business etiquette as a secretary, so even if you have no practical experience, you have the background. If you have a chance to take the secretarial skill test at a junior college or a secretarial / business vocational school, it is worth the challenge. Secretarial work is also a substitute for the officers who represent the company, and it is a very rewarding job that requires on-the-spot responsiveness. You don't have to give up just because you have no working experience. Let's hone yourself and show your passion for secretarial skills and secretarial skills through qualifications such as secretarial skill test!
【 TransACT Group 】
■Knowledge that executive drivers should know! With this, you are also an executive driver
There is an executive driver in the driver's job, but some people may not know what kind of occupation it is. An executive driver is a driver who works as an exclusive driver for a fixed company and picks up and drops off the president and executives. It's not enough just to drive a car, you have to learn various manners. Here, we will explain the job description of an executive driver and introduce the etiquette you should know.
1. What is the work content of an executive driver?
An executive driver's main job is to transport company presidents and executives by car. Instead of working according to the company's time schedule, you will work according to the time schedule of the president or executive in charge. The general flow is to go to work in the morning, inspect and maintain the car, and then wait in front of the president or executive's house in charge. Once the president and executives are on board, they must pick up and drop off according to the schedule of the day, such as companies and customers, and basically have to wait at the pick-up destination. After finishing all the schedules, I will send it to your home. After that, I return to the garage and write the daily report and check the end of the work and leave the office. In addition to this, depending on overtime and employment type, there is also a pick-up service on holidays.
2. Manners that executive drivers should know
Unlike a taxi driver or bus driver, who picks up everyone, an executive driver is a driver who specializes in picking up corporate presidents and executives. In addition to driving skills, a higher level of manners is required, and there are many points to be aware of, such as how to open doors and how to carry luggage. From here, I will introduce the manners that executive drivers should know.
2-1. How to open the door
When a taxi or bus driver picks up a passenger, they can open the door while sitting in the driver's seat. However, the executive driver does not go so. Every time the president or executives get in and out of the car, it is common for them to go out of the car and open and close the door. Also, it is important to put your hand on the edge of the door so that you do not hit your head. Furthermore, the timing of opening the door is important, as you may get on and off while talking on the phone. It is necessary to always keep a close eye on it so as not to make the president and executives on board feel stressed.
2-2. How to carry luggage
Executive drivers may have to move with large luggage depending on the work content of the president and executives, and consideration is also required for such luggage. For example, check the size and weight of your luggage during the preparation stage the day before. If you have luggage, it is important to take care to make boarding and disembarking smoother, such as by loading it in the car before boarding the president or executives. In addition, there are cases where we have to deliver items such as wallets, mobile phones, and sometimes candy folds that were left in the car during business negotiations. In such a case, it is necessary to pay close attention and deliver it so as not to interfere with the work.
2-3. Dealing with rainy days
Officer drivers must be especially careful on rainy days. Visibility is poor when driving in the rain, so you have to be more careful than usual. It is also important to take care not to get the president and officers wet in the rain when getting on and off. Before opening the door, make sure there are no puddles under your feet. In addition, you have to pay attention to details such as making sure that the water does not fly when you unfold the umbrella.
2-4. Dealing with people outside the company
It is often thought that the job of an executive driver is to think only about the president and executives who drive. However, it is also important to be considerate of people outside the company, such as business partners. For example, the company president and executives, as well as business partners and guests, may ride in the same car. In these cases, as a corporate driver, you must act appropriately. Sometimes, there will be cases where you have to give priority to people outside the company over the president of your company. For this reason, it is necessary to have a meeting with the president and executives in advance regarding how to deal with people outside the company. It is also important as an executive driver to have awareness as a driver representing your company.
Try to understand the manners of executive drivers and work hard
I have explained and introduced the work content and etiquette of an executive driver. By knowing the manners of an executive driver, you can understand the difference from other occupations, and it will be an opportunity to reconsider your own behavior and manners. Let's learn the manners of an executive driver and keep in mind various considerations on a daily basis.
【 TransACT Group 】
■What kind of contract is there for the dispatch request of officers and drivers?
There are several types of contracts for driver dispatch work. Which contract form you should take will depend on what you want the driver to do. Here is some information that could be a criterion for deciding which contract type is better for meeting your requirements.
■ Fixed-term contract for long-term use
If you want to work for a long time, a fixed-term contract is suitable. For example, in the case of daily pick-up work such as the president of a company, or the driver of a regular bus operated by a company, etc., the work is done every day at a fixed time. This is a contract suitable for assigning a dedicated driver to a specific person such as an officer or president. The advantage of adopting this contract method is that it is easy to calculate the monthly expenses. Another advantage is that a dedicated driver will always come to work. If you become a different driver every day, the executives and the president will feel somewhat uncomfortable. Another advantage is that you can ask for chores such as daily car washing and cleaning the inside of the car.
■ Single-day contract that allows you to specify a specific day
As the name suggests, a single-day contract is a contract form that allows you to arrange a driver as if you were dispatched as a day laborer. If you don't necessarily need a driver every day, you can benefit from using it. It is used when an officer or president suddenly goes on a business trip and needs a driver only for that day. The advantage is that the cost is naturally cheaper because you don't have them come every day, but only when you need them. If possible, if you use the same temporary staffing company every time, you will become familiar with the driver, and the driver will be able to remember the conversation preferences of the officer and president, so the officer and president can relax and move. can make it, right. Conversely, sometimes by asking a different driver, there may be an unexpected source of information in the conversation from the driver.
■ Even as a trial!
Short-term contract As the name implies, this contract is a form in which drivers can be arranged with a very short-term contract, like a part-time worker. It can be used for general transportation, but it is also easy to ask for delivery and postal services. It may be a good idea to try it out once to see if the driver dispatching company is a good company. Since it is a short-term contract, it can be used at a lower price than a fixed-term contract or a single-day contract. It is also a recommended contract not only for corporate use, but also for sightseeing tours when visiting sightseeing spots. A driver who is familiar with the local geography may be able to enjoy not only famous places but also real gourmet dishes loved by the locals.
【 TransACT Group 】
■The lifestyle habits of the president who wants to imitate right now! Become conscious and act
When you hear "the life of the president," you may think that you are busy every day and run around at meetings and business trips. What kind of life do you actually live in? Unlike ordinary employees, the president has a role as a manager, so there are things to be careful about in order to maintain it. In this article, I will explain the lifestyle to succeed as president.
1. Dekiru President's lifestyle habits: Value interaction with people
Dekiru's president values "interaction with people". Because people are the most important source of information. There are various sources of information in the world. For example, books, magazines, information sites on the Internet, etc., whether paid or free, can be said to be full of information. Among them, we can get the most dense information from people. Anyone can have a dialogue. They will answer your questions directly. Although AI is developing, it seems that the quality and level of information required by the president is still far from that of dialogue with real human beings.
Then, what kind of people will the president of Dekiru interact with? The most common are successful people and other business owners. As a leader in a company, it is very important to learn ideas and receive advice from people who have successful experiences. Dekiru's president meets people he can respect and learn in person, and learns about management attitudes and how to live as a human being. Even if you don't have such connections, there are ways to use seminars and social gatherings. If the exchange meeting is limited to "for business owners", you will be able to expand your network of contacts with colleagues who are interested in similar issues while learning.
2. Dekiru President's lifestyle habits: Be sure to have "time to think"
The president of Dekiru always secures "time to think". Management is in a position to lead the organization. It's like the captain of a ship. When you go out to sea, the environment changes a lot. On some days the weather is fine, and you may encounter a raging storm. A ship floating in the ocean basically has no help or escape. It is the captain's role to safely guide the cargo and crew on board to the destination while responding to the changing environment. The skill required of the president, who is in the same position as the captain, is "judgment." The president is forced to make daily decisions such as whether to move forward or backward, whether to go to the right or to the left.
It is generally said that it is necessary to run the PDCA cycle in order to make a correct decision. PDCA is the idea of improving things through a series of flows of Plan (plan), Do (execution), Check (evaluation), and Act (improvement). The main role of the president is Plan, but for that purpose, we need to pay attention to what the overall flow is like. Therefore, it is essential to have time to think about what you need to do to solve a business problem and what you have done. At a minimum, you should have this time once a day. If possible, it is recommended that you take about two hours to think about what you want to do and how you will manage it in the future.
3. Dekiru President's lifestyle habits: Choose "good things" without deciding things by price
The president of Dekiru judges the value of things by their essence. In economic society, "price" is generally used as an index of the value of goods. However, prices can change depending on the situation. In that sense, the price doesn't make much sense for the president who decides things based on "good" or "bad".
4. Dekiru President's lifestyle habits: Don't do what you don't have to do
The president who is devious basically leaves what he does not have to do to others. Being the head of an organization, you don't have to spend your precious time and money on things you don't have to do. It is the president's job to clarify the entire work process and decide the direction, so let's leave the rest to the employees. It may be one of the president's jobs to clarify the sense of purpose for work and to live in a well-balanced manner so as not to confuse play with work.
Living with a high awareness as president
If you are a big president, it is important to be aware that you are the top of the organization and proceed with your work. However, in reality, you may not have the time to spare and it may be difficult to have the habits described here. At that time, it is necessary to devise ways to create time. For example, a driver or secretary can be thought of as a tool to create the time needed as president. Let's consider it.
【 TransACT Group 】
■I want to introduce an executive driver from outside! What are executive driver working hours?
Many people are thinking about hiring an executive driver to support their busy daily schedules. Have you ever wondered what the working hours are when you actually hire an executive driver? This time, in order to solve such questions, we will introduce the working hours when hiring an executive driver and the benefits of outsourcing an executive driver.
1. What are executive driver working hours?
Unlike drivers in other industries, executive drivers have intermittent working hours, and the schedule is greatly influenced by the executive in charge. Many people are wondering how working hours are calculated and managed. The driver who works exclusively for the officer will wait until the next movement except the officer's movement time. This waiting time is also considered working time and is paid. During non-driving hours, we check traffic congestion information on travel routes and congestion information during normal times, and prepare in advance so that we can ensure the safety of officers and pick them up on time to the next location. Especially for executives who travel long distances, there are many things waiting for them, such as bullet trains and airplanes, with fixed departure times, so there are many things to prepare even while waiting.
The working hours of executive drivers are basically set in the same way as general employees. Therefore, the monthly salary structure is likely to be stable. However, the reality is that busy executives often travel outside of the prescribed working hours, and as a result, the working hours of executive drivers tend to be irregular.
2. What is the exemption system for intermittent work?
As a general rule, overtime work is to be paid separately. However, unlike clerical work, the work of an executive driver tends to be influenced by the schedule of the executive who is the employer. For example, there will be irregular schedules such as golf and dinner, and there will be many times when the pick-up will be outside the designated time. In addition, executive drivers have a lot of waiting time, and their work style is different from that of general employees, and they often work intermittently.
There are many cases where it becomes a problem whether or not overtime work for executive drivers is considered overtime work, so it is necessary to properly check the labor regulations based on the actual work content and binding hours. I guess. For intermittent working hours, such as waiting time for drivers, if the employer obtains permission from the government agency, it will not be subject to regulations on working hours, rest periods, holidays, etc.
3. Advantages of outsourcing executive drivers
Executive drivers benefit from outsourcing rather than hiring directly in-house. Here, we will explain the benefits of outsourcing executive drivers.
3-1.Be ready to fight
When outsourcing, it is attractive that you can have the driver work immediately from the day you start hiring. Drivers who work at dispatch companies also have the know-how of executive drivers. When selecting one person from the company's employees, it takes time to accumulate know-how because many of them have no experience working as a driver. Also, if you apply directly and hire an executive driver, you will need time and effort for training and other education. Outsourced drivers can minimize the preparation period and smoothly work on site to support executives.
3-2.Cost can be reduced
Training drivers in-house costs money. Also, if you are hiring a new employee, it will be costly and time-consuming to recruit and interview. Outsourcing allows you to hire a professional driver who is registered with a temporary staffing agency. In addition, it is possible to contract for a limited period, such as requesting only during busy periods, so it is possible to keep costs down overall.
Let's introduce an executive driver
Working hours are set for executive drivers in the same way as regular employees. The form of work is often irregular, and to exclude overtime pay such as overtime, permission must be obtained from government agencies. However, by outsourcing the executive driver, you will be able to obtain many benefits such as clarifying this point before the contract and reducing costs. Consider hiring a driver as a powerful helper for busy executives.
【 TransACT Group 】
