Information
■Is it difficult? Introducing the work of executive drivers!
If you're looking for a new job, you may see an announcement about recruiting executive drivers. Although I was interested in seeing it, many people may hesitate to apply because they do not know the specific work content or the degree of difficulty. Therefore, in this article, I will explain the work content and points that are different from other drivers so that it will be helpful for those who are considering challenging executive drivers.
1. Job description of executive driver
Unlike taxis, executive drivers do not carry an unspecified number of people. Only officers who belong to a company work exclusively for the company and can drive in the car. The officers here include the president, and their main job is to pick up and drop off those people. Of course, you don't just have to pick up and drop off from your home to work, you're required to drive throughout the day at the request of the executives. Therefore, the specific working hours will be decided by the convenience of the officers. It is important to note that you cannot go to work at the same time every day.
By the way, after the officers are delivered to their destination, there will be a waiting time until the officers' errands are completed. However, there are many cases where errands are completed earlier than planned, so it is not possible to use the waiting time to go somewhere.
2. Special points of executive drivers
Executive drivers have some special features other than being limited to the executives of the company in which they provide services. If you want to be an executive driver, it's important to have a good understanding of them. I will explain the characteristics and precautions unique to executive drivers so that I will not regret that it should not have been like this since I got a job.
2-1. Heavy responsibility
The most important thing for an executive driver is a sense of responsibility. This is because getting in a car is a very important person in a company. In addition, it is important for executive drivers not only to drive their vehicles to their destinations, but also to deliver them safely and comfortably. Therefore, having high driving skills as a professional driver is a major premise for doing this job. By the way, since the movement of officers is wide-ranging, we often use the Shinkansen and airports. At that time, the situation such as being late for the departure time is not tolerated by any chance.
In addition, by carrying important people from the company, you will have more opportunities to come into contact with various information within the company. For example, conversations heard on the phone or in the back seat. Needless to say, that information cannot be leaked to the outside, so no matter what you ask in the car, you must keep the "confidentiality". From the above points, executive drivers are required to have a high sense of responsibility.
2-2. Attentiveness is required
Executive drivers carry important people for the company. Therefore, polite behavior and concern for the other party are required at any time. For example, when you park your car, you have to choose a place where you can easily get in and out of the back seat, and when it's raining, you have to get off first and put your umbrella on. There are many other points to keep in mind, such as carrying luggage and opening the door as soon as you park your car.
If possible, it would be perfect if we could analyze the personality and behavior patterns of the officers and presidents who are always on board and be able to give careful attention to the person. Of course, it is important not only to worry, but also to follow the minimum etiquette.
2-3. Work like a secretary
Needless to say, the main task of an executive driver is to drive the car to its destination. But that's not all, and sometimes you have to play a secretarial role. Schedule management is a typical example, but in addition to that, some skill as a secretary is required, including various attentiveness. Therefore, as a rough idea, you can think of an executive driver as a secretary who mainly drives.
It's not a difficult job!
Did you understand how special the work of an executive driver is? In short, more skills than a normal driver are required to carry important people in the company. But it's not a difficult task. Although the human power to support officers is important, it is a job that anyone can challenge regardless of their educational background. In particular, Transact allows you to take on the challenge of favored executive drivers.
【 TransACT Group 】
■Do you outsource your secretary? !! Introducing methods and advantages / disadvantages
An increasing number of companies are outsourcing secretarial work. Hiring a secretary is costly and takes time to educate, so some companies find it difficult to hire, but outsourcing can solve that problem. Here, we will introduce not only the advantages of outsourcing secretaries but also the disadvantages.
1. Outsourcing secretarial work
In the past, it was common for the president to hire a secretary as if he were a full-time employee. However, with the development of the Internet, the methods of hiring secretaries have diversified, and it has become possible to outsource or dispatch secretaries remotely. When outsourcing secretarial work, all work is completed online, freeing you from the hassle of face-to-face work. Interviews can also be done online, so there is no hassle in hiring procedures. There are several companies that outsource secretaries, so make a good comparison of costs and services.
2. Benefits of outsourcing secretaries
Here are the benefits of outsourcing your secretary.
2-1. The cost of hiring can be significantly reduced.
Hiring a secretary incurs labor insurance premiums, employment insurance premiums, social insurance premiums, transportation expenses, welfare expenses, severance pay, recruitment expenses, education and training expenses, etc., which puts a heavy burden on the company. Outsourcing can significantly reduce these costs and reduce the burden. You only have to outsource the necessary work, so there is no extra cost. Even small businesses and start-ups that cannot afford to hire a secretary can easily use outsourcing.
2-2. It is possible to hire a secretary with the required knowledge and skills
When outsourcing a secretary, you can pre-designate personnel with specialized knowledge and skills. It is attractive to be able to request a wide range of tasks, from highly specialized tasks such as system development to simple tasks such as writing. By outsourcing the work, the president can concentrate on his work. It will also help improve work efficiency because it saves you the cost of developing human resources in-house and the trouble of hiring a good secretary.
2-3. Avoid risks such as leave of absence
When hiring a secretary, there are risks such as urgent need, sudden illness, retirement, and leave of absence. If you retire due to marriage or childbirth, you will have to retrain your secretary from scratch. Outsourcing can avoid such risks. The online secretarial service is a team system that bundles multiple people, so even if one person is missing due to sudden illness or retirement, there is no worry that work will be hindered. Therefore, you can always receive stable service while preventing business delays.
3. Disadvantages of outsourcing secretaries
When it comes to outsourcing a secretary, there are outsourcing costs. The standard is 3000 yen per hour. It may seem expensive at first glance, but outsourcing does not incur hiring or education costs. Considering that there are no transportation costs, uniform costs, and the risk of retirement can be avoided, it cannot be said that the amount is high. The quality of work is also high, so the cost performance is better than when hiring a secretary. However, for those who are not accustomed to online, unfamiliarity can hinder their work. Over time, you'll get used to online, but it can be a little stressful at first. Since we cannot outsource tasks that cannot be handled online, such as mailing and document arrangement, it may be necessary to hire a part-time job. The scope of work of the secretary varies depending on the vendor, so it is a good idea to weigh multiple vendors in advance.
【 TransACT Group 】
■What is the communication ability that the secretary knows? Part2
What should I be aware of when hiring a dispatched secretary? Work experience is important, but the first thing that is essential is whether or not you are a secretary. It will be important to be able to communicate appropriately according to every situation and situation.
■ Can you keep a secret? Do not leak private information around you
Some of my secretary's work is confidential, big money is involved, and I have to deal with the complexity of internal and external relationships all the time. It's commonplace for a story to have a tail fin or a guess to be transmitted in a different direction with just a slight slip, and many people are interested in confidential information. With a little extra word, the impact on the surroundings is immeasurable. In some cases, it can lead to the loss of customers. In particular, if you make a mistake in communicating with external customers, you can instantly lose the credibility you have built up. It can be said that the communication skills required of a secretary are those who can always respond calmly according to the situation even under such circumstances. It can be said that a person who has a good mouth to the surroundings is suitable for a secretary's job.
■ A smile that never ceases for anyone! Can be treated fairly
People who have a nice smile have a good influence on their surroundings. If the secretary can keep calm at all times, it will naturally make people feel calm. People who can treat everyone in the same way on a regular basis are less likely to build walls and are suitable as secretaries. Words are not the only means of communication, and it is said that this attitude speaks more than words. It can be said that it is an indispensable communication ability as a secretary. Elders and executives with a wealth of social experience are often good at observing people, so even if you repair only on the surface, you will know immediately. Anyone who has experienced a job that requires fair treatment for any person may be a good secretary to keep things running smoothly in the company.
■ Proposals and advice to officers are accurate and easy to understand
When explaining something to seniors or officers in a position, a person who can give various thoughts and ingenuity, use polite language, and can speak clearly is suitable as a secretary. Also, the timing to bring the story and how to assemble the story are important. It is also necessary to have the ability to judge the situation in which busy officers can easily hear the story. All of this is included in communication skills. The most important point is that you can give advice and advice based on an accurate grasp of what kind of information the senior executives and officers are looking for. It can be said that a person who can do this is a secretary with high communication skills. It may be a good idea to hire someone who has a lot of experience in assembling presentations and doing it yourself.
【 TransACT Group 】
