The job of an executive secretary is literally to support corporate executives. Since you will be supporting the management, a considerably high level of skill is required. Therefore, a good executive secretary can be used not only as an officer but also as a secretary for a liberal profession.
■ Recommended for doctors and researchers!
Executive secretaries can also support doctors and researchers. A common task for doctors and researchers is writing a dissertation. When writing a dissertation, it is necessary to read various materials and develop your own theory, but collecting the materials is a difficult task. You can think of using it by having a secretary do this. Of course, it is a secretary's specialty to coordinate the incoming schedules such as medical examinations, surgery, academic conferences and other meetings and lecture requests. If the secretary engages in such external exchanges, he or she will be able to calmly immerse himself in medical practice and research work. Also, if you can't afford to pay attention to fashion, you can expect to get advice on how to dress to attend the meeting.
■ Recommended for lawyers and politicians!
Attorneys and politicians also benefit from using executive secretaries. The most important thing for lawyers and politicians is to build relationships with many stakeholders, including customers and voters. It's more important to think about what you can do for the other person than what you need, so when you work, be sure to understand what your customers and voters are thinking and wanting. You need to understand. Therefore, it will be necessary to understand the importance of each content and prioritize the adjustments that will be made one after another. A level of adjustment ability that is different from mere schedule management is required. If you are an executive secretary, you can expect that level of response ability.
■ Recommended for university professors!
University professors will also find it easier to work with executive secretaries. As with doctors and researchers, the professor himself can concentrate on his lessons and research by collecting materials for writing a dissertation, adjusting the schedule for attending academic conferences, and arranging transportation. Will be. You can also expect it to act as a conduit for the university and students. Some university professors may feel like they are locked up in the laboratory once they start their research. In such a case, having an executive secretary would be helpful if the students could grasp and convey information that they might want to consult and that the university might make such a request. The ability of the executive secretary is high, so it is possible to help those in the profession.
【 TransACT Group 】
A secretary is a job that supports important people such as the president of a company and members of parliament. Therefore, the range of secretarial work is wide and various skills are required. Therefore, I will tell you about three skills of secretary's communication ability, clerical ability, and responsiveness that are useful to know.
■ What is communication skills learned from a secretary?
The first useful skill you can learn from your secretary is communication skills. There are two aspects to communication skills. One is communication ability as multilingual ability. The company has a wide network of contacts such as the president, and secretaries are required to have dialogues with people all over the world. Therefore, it is not uncommon to work by making full use of skills to handle multiple foreign languages such as Chinese as well as English. The other is communication skills as a bargaining ability. The secretary may not only coordinate the schedule, but also act as a coordinator for solving management issues. Secretaries are required to have a high level of bargaining ability because they need to talk to people from various departments inside and outside the company to proceed with their work.
■ What is the clerical ability of secretaries?
The second secretarial skill that is useful to know is clerical skills. It will be difficult for a secretary to get along without high clerical skills. The clerical work that the secretary is assigned to is diverse. It is necessary to take measures such as schedule management, creation of materials used in meetings, and information gathering. If you are a regular employee, you are allowed to work according to your abilities to some extent, but the secretary must work at the speed of the boss you support. Moreover, in addition to creating documents that the boss feels easy to understand, it is also possible to give as much consideration as possible, such as adding specialized information and adding the characteristics of the negotiating partner, assuming the situation where the documents will be used. is important. By repeating such clerical work, the secretary's clerical ability will improve.
■ What is the secretary's terrifying responsiveness?
The third skill that is useful to know is responsiveness. Responsiveness is the ability to respond flexibly to the situation that occurs in front of you. If this is not possible, it will not be possible to play a role in preparing the work environment for those who support it as a secretary. Knowledge and experience are the basis of this responsiveness. A good secretary has not only knowledge of secretarial work, but also knowledge of all business in the company, general knowledge of business, and general knowledge of society. In addition, the experience of dealing with numerous troubles and overcoming difficulties will give you terrifying responsiveness. It is difficult to be able to respond to jumps, but it is a skill that can be obtained by steadily accumulating effort and experience.
【 TransACT Group 】
There are many skills required for an executive secretary, but among them, language skills are one of the indispensable skills for an executive secretary in a company that has many transactions with foreign countries. What other qualifications would you like to have.
■ Recommended for foreign-affiliated companies! CAP acquisition secretary
CPS (CAP) is a US official secretary qualification with a history of more than 50 years in the United States. Secretaries with this qualification not only have a high level of English proficiency, but also have the qualifications necessary to work in an international business environment. Those who have taken the exam and are certified as CPS (CAP) know the IT knowledge necessary for business and the appropriate data management method. In addition, it has the communication skills necessary for business and can make appropriate decisions flexibly according to the situation. It can be said that we can handle the handling of documents, prepare for meetings, and prepare minutes. Executive secretaries who have obtained this qualification may have more credibility and a sense of security in their work, in addition to their practical experience.
■ Recommended for foreign-affiliated companies! MBA Secretary
MBA is a Master of Business Administration degree earned by those who have completed a business school. It is a program that specializes in the skills and education necessary to become an executive, which started in the United States. Learn accounting, marketing, human resources and other knowledge and management strategies to become an international standard business professional. In addition, there are many hands-on lessons and assignments such as discussions and virtual projects, so you can acquire communication skills and logical thinking skills. If you are an executive secretary with an MBA, you are learning the way of thinking and knowledge at the management level, so you can understand the position of executives and the company and interact with external customers. I don't have any problem with my English ability, so I think it's safe to leave the communication with foreign customers.
■ Reliable work experience
Not only qualifications and degrees, but also work experience is important. It is not uncommon for foreign-affiliated companies and domestic companies to have frequent transactions with foreign countries. For such companies, executive secretaries may be required to have language skills. People who have experience in in-house interpreting or translation work as freelancers, temporary staff, or employees may also be active as executive secretaries, and such human resources can be said to be reassuring. Especially in the case of interpreting, I often attend business talks with important foreign customers. By understanding the foreign corporate culture as well as the basic manners of hospitality, the meeting can proceed smoothly. There are many executive secretaries who have experience working with foreigners on a regular basis in business, and it is even more reassuring to have such personnel.
【 TransACT Group 】
Officer drivers must avoid accidents when picking up officers. Therefore, it can be said that safe driving is important. However, health management is also important for the work of executive drivers. Therefore, let's take a look at the health examinations that executive drivers receive.
■ About the health checkup of dispatched drivers
Officers If there is a problem with the driver's health, it often leads to an accident. This can pose a danger to the officers. Officers and drivers must take care of officers' safety when picking up and dropping off, so they must manage their health condition. Therefore, if you engage in this work, you will be required to undergo a medical examination by the company at least once a year. The health checkup will be done at a medical institution designated by the company. It measures height, weight, blood pressure, and tests blood, urine, and electrocardiogram. Symptoms that can easily lead to an accident while driving a car include impaired consciousness, seizures due to epilepsy, and heart disease. Therefore, blood pressure values and the presence or absence of abnormalities in the electrocardiogram will be of particular importance in health examinations.
■ About health checkups when operating at night
Officers' schedules are often scheduled late at night. Therefore, the officer driver may operate at night to pick up and drop off the officer. However, if a person is active late at night, the body clock will become abnormal. As a result, the circulatory system is vulnerable to functional deterioration and various diseases. People who operate at night are in an environment that tends to be unhealthy, so we must work harder to manage our health. The Occupational Safety and Health Law stipulates that a person engaged in work must undergo a health examination at least once every six months at midnight. Therefore, executive drivers who operate at night will have to undergo a medical examination at least twice a year.
Health problems cause car accidents. In some cases, it could be a serious accident that could be fatal. Many of the people who work as executive drivers tend to be middle-aged and older. As people grow older, problems arise in different parts of their bodies. Therefore, it is a matter of course for executive drivers to undergo a medical examination and manage their health in order to carry out their duties safely. Officers and drivers undergo a medical examination at least once a year at the company. Where the service operates at night, you must have a medical examination at least twice a year. In terms of being aware of your health condition on a daily basis, it is preferable to have a medical examination at least twice a year. It is also important to make sure to manage your physical condition on a daily basis, not just when you receive a medical examination.
【 TransACT Group 】
Officers and drivers play an important role in transporting company executives and presidents. I want you to be a reliable person. Recently, there is a dispatch service, but what kind of person should I choose? This time, I would like to introduce three points to note when choosing an officer driver.
■ Thorough education! Good at compassion and courtesy
First, let's check the employee education system of the temporary staffing service company. Since the trust of the dispatched company is important, there are almost no places where we are not cutting corners in employee education. However, the content of education varies. Driving a car is not the only job that executive drivers are required to do. Rather, it may even be said that it is only ancillary work. The main part of the executive driver is dealing with passengers. Is it possible to take appropriate measures for hospitality etiquette, superiors, and their customers? In short, it is important that the entire company provides such education.
■ Thorough privacy! Keep your secret
Whether or not you can keep your secret is also an indispensable point. Officers and drivers carry people who play an important role in companies. There are many people out there who want to know where and what they are doing. In addition, unexpected information may come in during conversations exchanged in the car. It is the executive driver who is in a position to obtain the information that such a person wants to know. However, it is illegal for any job to share the information that you have learned in your job with someone else. Adhering to the socially common rules is the minimum etiquette and the foundation for building trust.
■ Continued service provision to customers! Good health care
An element that you want to check if you can manage your own physical condition. Not only the ability as a driver, but also the manners of hospitality are solid. If you are such a driver, you probably have a lot of work to do. But what if you were loose in time? That person's value will probably be less than a tenth. In that sense, it is important to be able to manage your physical condition. Of course, the temporary staffing company will be able to handle sudden absenteeism. However, when welcoming important customers, there are many uncertainties with drivers who have never met, and many people will never be able to leave it to them with confidence. Therefore, good physical condition management is also one of the abilities of executive drivers.
【 TransACT Group 】