The president is the head of the company and can run the company at his discretion. There is no need to look at the complexion of the boss, and it is a position that is socially regarded. When I was a new employee, there are many people who worked hard and wanted to become president someday. However, the president has a heavy responsibility and there is immeasurable pressure. For those who find it difficult and difficult to be the president, I will introduce how to overcome it.
1. The difficulty that many presidents feel
The president, who is the head of the company, is not only responsible for everything that happens within the company, but also for the family, life and business partners of our employees. Strategy and cash flow to keep the company alive are also important tasks of the president. The president never rests, and the pressure is not normal. I would like to introduce the difficulties that many presidents feel.
1-1. "Weight of responsibility" that cannot be tolerated
Even in the same company, the president and employees have different responsibilities. As the head of the company, the president is responsible for everything in the company and must continue to make sales in order to keep the company alive. Furthermore, the president is required to manage the company with an eye on the future as well as the present. All final decisions must be made by the president, but mistakes can change the fate of the company and cannot be tolerated. The president is constantly under pressure.
1-2. Full of money with cash flow "Weight of money"
The company isn't just when it has big sales. Even if there is no problem in the management of the company itself, sales may drop due to social conditions or disasters. But with or without sales, the president has to pay his employees. Companies that do not have sufficient funds and stable income may go bankrupt due to slight changes in the environment. It is the president's job to think about how to continuously profit to protect employment and how to respond to changes in the environment. The heads of many presidents are always full of cash.
1-3. I'm worried about what you think "employee's eyes"
The president is in a lonely position. Employees can help each other when work is difficult, and doing so creates a sense of solidarity. However, there is only one president. Even if you are a companion who was forgiving when you were employees, the relationship may change when your position changes. The feelings of the president can only be understood by the person who became the president. Sometimes the president wants to share the pain and complain, but from a standpoint, he can't say anything devious. This is because the words and actions of the president can lead to misunderstandings by employees. If you are far from the employees, you may not be able to grasp what the president himself thinks, and you may pass each other and see with white eyes.
Even if the employees do not understand it, the president must make an effort to bring the employees together and understand their feelings. Occasionally, employees may not understand and be hated. As a president, you need to be prepared to make difficult decisions to protect the company even if your employees dislike it.
2. To eliminate the difficulty, "concentrate on your work as president"
The president is constantly suffering from loneliness and anxiety. You may not be able to sleep if you think that your judgment was correct or that there was another better way. Many presidents are about to be overwhelmed by the pressure that the company may go bankrupt if the cash flow goes wrong. However, even if you think about it, you will not be anxious. It's a waste of energy to think about a crisis that hasn't happened. Focusing only on what you should do as president is the best way to get rid of your anxieties and move your company for the better.
Organize what you should do and focus only on your work
It is important for the president to do his best to do the work that only the president can do. First of all, it is recommended to organize the work to be done as president. It is also important to streamline your work so that you can focus on your work. Traveling does not exhaust your physical strength, and you can use it to collect information about the other party, prepare for meetings, or take a short break during the travel time to improve work efficiency. Hire a driver or secretary for best performance.
■What is the difference between full-time employees and temporary staffing? Is the cost so different
Some executive secretaries are full-time employees, while others are dispatched. Depending on the company policy, it is common for the same occupation to have different employment patterns. Then, in terms of labor costs, what is the difference in costs between regular employees and temporary staffing?
■ What is the market price for regular employee secretaries?
Since the salary is determined according to the salary level of the company you are hiring, it is difficult to say that this is the case. Just as the salary level differs depending on the industry, the salary of the executive secretary will be adjusted accordingly. Also, as a tendency, domestic companies and foreign-affiliated companies may have different salary systems, so their annual income may differ considerably. Especially in the case of a full-time executive secretary of a foreign-affiliated company, the salary is decided based on the experience of the previous job and the wishes of the person when hired, so even if it is the same company's job as an executive secretary However, it is normal for the hired person to have a different annual salary. Therefore, the average salary can only be paid in a rough amount. The range of annual income of those who work as executive secretaries tends to be wide, ranging from 5 million yen to 10 million yen for both domestic and foreign companies.
■ What is the market price for dispatching executive secretaries?
In the case of temporary work, you will be working on an hourly wage. The average hourly wage is between 1,500 and 2,500 yen. If you work overtime to this hourly wage, the hourly wage for overtime will be added. Assuming that you work as a temporary worker with an hourly wage of 2,500 yen and you do not work overtime, your annual income will be about 5 million. The hourly wage of 2,500 yen falls into the high category as a dispatched executive secretary, so there is a possibility that you are a person with considerable skills, experience, and language skills. Considering that, hiring temporary staff may be very beneficial in terms of labor costs.
■ Full-time employee? Dispatch? Choose the right one for your company
When hiring an executive secretary as an employee, the estimated annual income is about 5 to 10 million as mentioned above. Insurance premiums such as welfare pension and health insurance, welfare expenses, bonuses, etc. will be added separately, so it will cost more than this. When hiring for temporary staffing, various insurance premiums and welfare expenses will be borne by the temporary staffing company, so it is sufficient to consider a budget of about 5 million per year. Certainly, in terms of labor costs, we can see that there is a big difference between the two. However, it also has the role of an executive secretary who must be an employee, such as handling confidential information. Companies considering hiring will need to carefully scrutinize their work and decide what form of employment to hire, not just in terms of cost.
【 TransACT Group 】
The secretary supports the work of someone in an important post, such as an officer. Even if you say support in a bite, the work area is very wide, and it is desirable that you have the background to handle it. Without some aptitude, it can be difficult to keep working while feeling rewarding. So, this time, I will introduce the role of the secretary, and then explain who is suitable and who is not.
1. The role of secretary
Helping your boss get the job done smoothly is the secretary's main role. One of the specific tasks of a secretary is to create and manage an efficient schedule. It is also important to complete the related work in order to achieve the schedule. For example, if you plan to travel, you will also have to arrange flights, accommodation, and restaurants. In addition, it is the secretary's job to respond to phone calls and emails addressed to his boss. It is also an important role to respond and guide customers when they come to the workplace. Another task is to pay attention to the work environment. It is necessary to maintain a situation where you can concentrate on your work without delay, such as organizing your boss's desk and documents.
2. A person who is suitable for a secretary
If the secretary makes a mistake, there is a risk that it will lead to management problems. Therefore, it is perfect for people who are careful not to overlook any mistakes. In addition, the work of bosses is often fluid, and it is not uncommon for urgent and irregular situations to occur. Therefore, it is suitable for people who can flexibly respond to changes in things. In addition, it is important to understand what your boss needs because you need to understand the cooperation with your boss at a detailed level. Those who have the understanding and insight that are essential to them are also suitable. When supporting executives and executives, it is not uncommon to be exposed to company secrets. Therefore, it is also suitable for people who have a tight mouth and can accurately narrow down the range of information transmission. A secretary who carries out various tasks at the same time must remember many things, including the company name of the business partner and the job title of the other party. In other words, people with high memory have the ability to become excellent secretaries.
3. People who are not suitable for secretaries
A speedy stance is important for managing schedules and tasks in parallel. Therefore, lazy people and people who are loose on time may not be suitable for secretaries. Secretaries cannot choose their own boss to support, and often take charge of various bosses. Therefore, it may be unsuitable if you do not have the flexibility to adapt to others. It is also important to be able to notice your boss's request and quickly provide the information you need. Therefore, people who are reluctant or have low research skills will have high hurdles. Secretaries need to interact with a wide variety of people inside and outside the company. Therefore, if you are not good at communication or if you are unfriendly, you may feel that you are not suitable. In addition, it cannot be said that it is suitable for people who have strong self-assertion and are not satisfied unless they are the main characters. Because I need to work while recognizing myself as a secondary being to my boss.
4. Skills required for a secretary
When working at a company, it is necessary to acquire business etiquette, but if you are a secretary, remember that business etiquette is especially important. There are many opportunities to interact with busy people and talk to executives, so it is essential to try to make a concise report that is easy to understand. You must also fully understand the proper etiquette and wording used at that time. It is also important to have the ability to process information by assessing the importance of work and prioritizing it. Computer skills are also required, so it is desirable to master basic skills such as sending and receiving emails and typing so that you can use office apps properly. Furthermore, not only business etiquette but also general common sense that is indispensable for daily life is indispensable. This is because smooth communication requires the ability to respond to a variety of topics.
Understand what it takes to be a secretary
Secretaries need advanced skills and skills, and are also required to be knowledgeable. It's a tough job, but it's not impossible to be a secretary. By accumulating study and experience based on what you need to do and what you need to understand, you can open the way. First of all, it is important to thoroughly check the contents of the work and clarify the necessary abilities and knowledge by back calculation. Let's improve ourselves to become a secretary based on the effort to acquire them.
【 TransACT Group 】
Regardless of whether the work of the executive secretary is an employee or a temporary worker, the routine work is common. Executive secretaries may be required to take a step ahead in their work. It is also required to work flexibly, accurately and quickly.
■ Customer support / telephone support
When working with an officer, you have to deal with a variety of visitors, including outside and inside people. In addition, you will receive many calls, so you need to be very careful not to make the other person feel uncomfortable with a polite response. It may not be possible for you to act as an executive secretary just by responding. Depending on the situation, you may work while changing the response from time to time. Experienced executive secretaries can instantly understand the status of supporting executives and decide who to take over or not. Sometimes there are uninvited guests, so we sometimes deal with them well without being noticed by them. To be able to grasp the situation so far, it is necessary to build a relationship of trust with the officers.
■ Business card management / customer data management
Business card management and customer data management are one of the important tasks for executive secretaries. This task may seem monotonous, but it is the ability of an experienced executive secretary to take advantage of this information as well as to manage it accurately. Since the memory of officers alone is limited, it is the officer's secretary's effort to remember a little information about the person who exchanged business cards on behalf of the officer and what he was talking about when he met. The same is true for customer data. You may have a chat during a business talk with a customer. Only an executive secretary is good at collecting the hobbies and insistences of the business partner from the conversation. In order to facilitate business relationships, we accurately grasp what the other person is pleased with and support the work of officers under the hood.
■ Mailing arrangement management / other management
The executive secretary undertakes all routine tasks so that executives can concentrate on their primary duties. You may receive a large amount of mail every day, so officers will not have time to open all of them. It is also necessary to sort these mail items and narrow down the items to be delivered. Furthermore, depending on the content of the mail, if you do not respond promptly, you may lose the trust of the other party. It is part of the executive secretary's important job to do all this steady work perfectly and smoothly.
【 TransACT Group 】
The secretary has experience working with numerous business people through schedule coordination and business negotiations. As a result, you will be able to understand the characteristics that are common to people who have a great job. Therefore, I would like to introduce three characteristics of a person who can be understood only by a secretary.
■ Part 1 Organize
The first characteristic of a person who can be seen by a secretary is the ability to keep things organized. In a straightforward example, you can tell if you're a good job by looking at what's on your desk. If you see a pile of documents on your desk, it's likely that you're not the one to get the job done. This is because the desks of the big guys are often so organized that there is almost nothing. Some people blame the busyness of their work for not being able to keep things organized on their desks, but those who are busy with their work do so to keep things organized in order to respond efficiently. Deki people are not only good at desks, but also at managing data on personal computers, writing schedule books, and so on.
■ Part 2 Quick response to emails, etc.
The second characteristic of a person who can be seen by a secretary is that he works fast. An example of how fast work can be seen is the speed of email response. Each person's response to an email has its own characteristics, with some responding immediately and others not responding without a reminder. It is common sense in business that you generally need to reply within 24 hours, but people who are not good at work are characterized by replying the moment they see the email. The reason is that there is no room for postponement, so it is necessary to make accurate decisions in each situation and proceed with work steadily. In addition to responding to emails, it is also a characteristic of people who can start work quickly and do not accumulate work. By doing so, the evaluation from the surroundings will increase and the trust will be gained. As a result, the decent people get busier and faster, and the speed of their work increases accordingly.
■ Part 3 Make the failures and successes of the surroundings your own learning
The third characteristic of a person who can be seen by a secretary is that he can learn from the mistakes and successes of those around him. In general, work ability improves with experience. Experiences include successful and unsuccessful experiences. It is normal for you to improve your work ability as you gain experience. However, the people who are crazy are different. The feature is that you can not only learn from your own experience, but also incorporate the experiences of those around you as your own experience. The more you can learn from the experience of others, the faster you will grow and the more you will be able to differ from your surroundings. In order to learn from others, it is necessary to have an attitude of looking straight at the essence and an unobtrusive mind. It can be said that a decent person also has such qualities.
【 TransACT Group 】