When asking for a secretary to be dispatched, what kind of skills do you care about? We will invite you to come, so you want to avoid mismatches with each other. There are three elements to check.
■ Schedule management and business trip arrangements are perfect! High management ability
What should be noted is the work experience of the dispatch candidate so far. Secretarial work includes group secretaries that support multiple people in a department, and some have experience as an individual secretary. In both cases, it is highly likely that you are doing work such as schedule management and business trip arrangements in your work, but those who supported multiple people experienced a lot of such work. I tend to be. In addition, if you work in a sales department, there are many business trip arrangements, meetings with customers, meetings, etc., so it will be a point to check that as well.
■ Thorough attention to customers! A secretary who can act proactively
When working as a secretary, the qualities of being attentive, caring, and having high communication skills are essential points. However, this will not be known until you actually work together. So how do you know? It is also necessary to infer such skills that are difficult to identify immediately from the experience of dispatch candidates. People with personal secretarial experience and support experience in the upper management of the company are often required to always be one step ahead of their work. If you have a lot of experience in secretarial work in this way, it is highly likely that you can ask with confidence.
■ Is it OK to leave the creation of materials? Office software skills
One of the important elements of a secretary's skill is computer skill. There are various types of software for business, and it seems that many people use it every day, but business efficiency will differ dramatically depending on whether they are accustomed to the operation or not. Whether or not you can master these will be a very important point in hiring. Some software has certification tests. If you are a qualified person, you have enough confidence to judge that there is no problem in your work. It could be a key point in hiring decisions. In addition, there are spreadsheet software and presentation creation software in the work, but it is good to check what kind of materials were created in the work experience of the dispatch candidate. If you are in the sales department, you can make some guesses, such as having a lot of experience in creating presentation materials.
【 TransACT Group 】
I think there are people who want to be executive drivers but don't know the specific method. There is more than one way to become an executive driver. There are also methods unique to executive drivers. So this time, I will introduce what kind of method is available.
■ Apply for a job offer / recruitment project
A common way to become an executive driver is to apply for a job or recruitment. Search for information published in job change information magazines and job change sites, and submit your resume. There is often an interview after the document screening. It is essential to have a driver's license as a condition of employment, and it may be advantageous if you have a lot of driving experience. Especially if you have a lot of driving experience in the area where the company you are applying for, you will get a positive evaluation because you are familiar with geography. Another point is the small history of accidents and violations. Traffic rules and safe driving are very important for executive drivers. If you repeat accidents and violations before applying, you will be less likely to be hired. Selection will be judged comprehensively through resumes and interviews.
■ Internal transfer at the company where you are employed
In some cases, a person hired as a sales position becomes an executive driver due to an internal transfer. Some people make a request to move, but some people move according to corporate policy. One example is when you remain in a company after retirement and work as a part-time employee. If the previous job does not have a post-retirement position, you will be assigned another job. There are cases where an officer driver is presented as an option at that time. As an officer driver, there are many officers who want an elderly person in the company. One of the reasons is that he has more driving experience than young people, but also because he has a long experience working in the same industry. It is desirable for executive drivers to be good at etiquette and familiar with the common sense and customs of the industry.
■ Introduction from acquaintance
Some people are introduced by acquaintances to become executive drivers. Although it is less than general recruitment and recruitment, there are cases where an acquaintance of an officer who is looking for an officer driver introduces him. This method only applies to people with such connections, but it is likely to be adopted when introduced. You may be interviewed after being referred, but often only a simple confirmation is required. This is because the hiring method is based on the credit of the referrer and the referrer. Therefore, both the referrer and the referrer must be careful. Introducing inappropriate people can be a nuisance to executives and companies. If the person who is introduced is also working loosely, there is a risk of causing trouble not only to the officers and companies but also to the person who introduced them.
【 TransACT Group 】
Even if you know that there is a driver dispatch service in the world, you do not know where to contact even if you want to ask. You can find a lot of service companies by searching the Internet, but I'm worried about how to negotiate. What points should be kept in mind when negotiating?
■ Hearing about the desired driver immediately after making an inquiry
As soon as you contact the driver dispatch service company, we will hear about the driver you want. In that case, first go back to the starting point of why you ask for driving and select a person. If your goal is sightseeing, tell them and they will send you people who are familiar with the sights in the area. If you add a request to eat delicious food, you may be taken to a gourmet spot that only the locals know. Also, if you would like to ask for a location bus, you will be introduced to someone who has the skills to drive a large vehicle safely, knows the location suitable for the location, and is familiar with the shops that arrange location lunch boxes.
■ Estimate from the most requested dispatch form / operation system
According to the Specified Worker Dispatch Law, the dispatch of workers such as drivers is divided into three types: "general worker dispatch", "specific worker dispatch", and "introducer scheduled dispatch". The maximum contract period for "general worker dispatch" is 3 years, and there is no upper limit for the dispatch period for "specific worker dispatch". In addition, in "introducer dispatch", you will be dispatched as a temporary employee and will be working for a period of up to 6 months. You should carefully consider which contract method to use. In addition, it is also necessary to establish a concrete operation system, such as the time to be picked up every day and the time to wait as a driver. It is important to get a quote after firmly arranging the dispatch form and operation system.
■ Introducing a driver that matches your wishes, and if there is no problem, a contract is concluded!
If you tell the driver dispatch service company about the desired personnel, you will be introduced to the personnel who are likely to meet your wishes. If the purpose of use is for a day-only tour such as a sightseeing tour, there is no problem if you decide on the ease of talking and personality. However, when it comes to chauffeurs for executives with long-term contracts, driving skills are not the only skills required of that person. You should choose someone who has good business etiquette so that you will not be ashamed to accompany you anywhere. To do this, it's a good idea to have some candidates come out and have an interview. In addition, it is important to have a good relationship with the officer who will be the passenger for the longest relationship. It is a good idea to have an officer present at the time of the interview and select a person who is convinced.
【 TransACT Group 】
What kind of day would you spend if you were dispatched to work as an executive driver? Are working hours irregular? What about overtime? Some people are curious about it. Let's take a look at the life cycle of how executive drivers live.
■ Main driver's wake-up time and how to spend the morning
Although the working hours of officers and drivers vary slightly depending on the dispatch contractor, they are generally restricted from 9 am to 6 pm, 9 hours including 1 hour break. The wake-up time will be adjusted to the start time of work, but in the morning you must have enough time to inspect and clean the vehicle. In particular, cleaning should always keep the inside of the car clean so that the officers can spend as much comfort as possible. Therefore, it seems that many people get up early. When the car is in good condition, put it in place. If you are asked to go to work before working hours, you need to wake up at that time. In the morning after the transfer of officers, we will perform simple cleaning and checking inside the car.
■ The main way of spending the afternoon of the driver
Depending on where you are dispatched, you may have some free time to spend the afternoon. It is also possible to take a break or a nap in the workplace where there is a driver's waiting room. Sometimes you can chat with your fellow drivers over a cup of tea, read a magazine, or play on your smartphone. On the other hand, there are times when the schedule of visits is full in the afternoon, and when officers have an appointment for a night banquet, they may have to wait hours in the car until the banquet is over. There are days when the officers are sent to their homes at midnight, and then the work is finally completed after cleaning and inspecting the inside of the car, and it is difficult to manage their physical condition when working hours become irregular. Furthermore, although the schedule of officers is decided in advance, there are many cases where the car is suddenly released in the afternoon. The way the executive driver spends the afternoon seems to have plenty of breaks, but it can also be said to be time to prepare for a sudden job or an evening transfer.
■ Driver's work end time and bedtime
If the officer's schedule is as determined in advance, the business end time will be the fixed time agreed in the contract. There may be some work left to do, such as filling out daily reports and cleaning the car, but overtime work is rare. Therefore, there is plenty of time at night. However, it is the job of the executive driver to stay on top of it. Sometimes you have to answer a sudden night call. For example, due to a sudden trouble with a business partner, a call may come in after the business is completed. In this way, bedtime is not usually irregular, but if a sudden situation occurs, the work end time will be considerably delayed, so bedtime will extend to midnight. Let's do it.
【 TransACT Group 】