For example, there are various benefits to switching an executive driver to a driver dispatch service person in a company. Especially when it comes to costs, it should be reasonably effective. Introducing the cost benefits.
■ Reduce labor costs!
First of all, you can reduce labor costs. The reason is very simple. You can hire people only when you need to drive. For example, let's say you have a full-time employee of your company appointed as a driver. The labor cost will be the cost of a whole day. In that respect, if you use temporary staff, you only have to hire them during the morning and night pick-up hours, so the cost merit should be reduced to less than half. If you use temporary staff, you can also reduce labor costs in indirect departments such as labor and general affairs. Furthermore, since regular employees can be effectively used for their original work, if they are used as sales staff or technical development staff, the profits of the company will increase.
■ Reduce general affairs costs related to vehicle management
Some driver dispatch services will dispatch you as a set with your vehicle. In that case, it is a big advantage to eliminate the company-owned car. If you own a company-owned car, you will be charged a new car purchase fee at the time of purchase. Automobile tax is also levied in April every year. The inspection work fee and the vehicle inspection work fee several times a year are not stupid. Furthermore, when it comes to cars for executives, you have to wash the car every day. The labor cost of the person who washes the car is also a big cost. In addition, there is no time to give details such as replacement fees for various consumables. If you ask the temporary staffing company as a set with the vehicle, you can eliminate these troubles and significantly reduce the general affairs cost.
■ Reduce job advertisement costs!
If you want to secure a driver as a company, you have to recruit in a big way using newspapers, magazines, insert advertisements, Internet advertisements, etc. However, when it comes to a return driver for executives, the qualities required are greater, such as those who have proper business etiquette and those who can manage time properly. Then, even if many people come to the interview after seeing the recruitment, there are not many people who pass. In that case, you have to keep advertising until you find the driver you want. Advertising fees at this time are very high, and newspaper advertising fees can range from hundreds of thousands to millions of yen. Even Internet advertising can cost hundreds of thousands of yen. With the driver dispatch service, these expenses can be reduced to zero.
【 TransACT Group 】
The work of a secretary is wide-ranging, and the roles vary from company to company. However, being called a "good secretary" requires some common skills. Here are some important skills you should have as a secretary, regardless of industry. If you are an officer who is considering hiring a secretary to improve work efficiency, why not use it as a reference when selecting human resources?
■ Secretary's business content
The secretary's work is diverse, but the focus is on managing the schedule of his boss. Secretaries need to have a lean schedule so that busy bosses can work efficiently. When traveling on a business trip, the secretary will make reservations for accommodations and secure transportation, and at meetings hosted by the boss, he will also be in charge of contacting participants. Next, dealing with visitors and telephones is also part of the secretary's work. When welcoming a visitor, you will be in contact with an important person who works with your boss, so polite demeanor and business etiquette are required. When dealing with telephone calls, try to use polite language, and decide whether to handle it with your boss or handle it yourself. It is also the secretary's job to create the materials used by his boss. Since meeting materials may be created in PowerPoint or in-house documents may be created in Word, it is necessary to acquire the minimum computer skills and how to write business documents. And the secretary also has to do the chores such as organizing the office.
1. Skills required for a good secretary
Having a good secretary has the potential not only to streamline the work of executives, but also to grow the company's business. Then, what kind of skills are required for an excellent secretary who is said to be one of the officers? Also, why does it make a difference even if I work as the same secretary? Here, we will introduce three important skills with concrete examples.
1-1. Schedule management ability
One of the abilities required of a good secretary is schedule management ability. Many of the company's top executives and executives are always busy, and sudden schedule changes can occur on a daily basis. Even in such a case, if you have a good secretary, you will be able to calmly deal with it, come up with alternatives, and survive the situation. However, such abilities are not acquired immediately, but are acquired from many years of experience. It is also important to be familiar with the functions of office software and to be able to master them. For example, you must be able to cancel or add meetings online, make changes, and more in a timely manner. Managing officers' schedules online has many advantages, such as allowing officers to check variable schedules at any time. The secretary needs to have a complete picture of the officer's schedule. And if necessary, you will be required to take the initiative to reserve and change the schedule.
1-2. Communication ability
Speaking of the ability that is indispensable for a good secretary, communication ability should not be forgotten. The secretary's job is to stand between the officer and the people he or she is involved in and maintain a lubricious communication. To that end, it is essential to have a personality that is loved by people, to be attentive to others, and to be considerate of others. In addition, it is important for secretaries who often attend meetings inside and outside the company to attend meetings with officers, to respond calmly and calmly regardless of the atmosphere, and to control themselves flexibly. In addition, it is important to be fair to the people around you, keep smiling, and provide accurate and necessary information to the conversation partner. To do this smoothly, sociability and high communication skills are required. And, because the secretary works as one of the officers, he often touches the confidential matters of the company. Therefore, it is essential to have a firm mouth, such as being sociable but not talking about unnecessary things.
1-3. Can write beautiful characters
With the spread of personal computers and e-mail, the opportunities for handwriting in business are decreasing. However, there are many occasions when handwriting is done in secretarial work, such as filling out important documents, addressing envelopes, and writing thank-you notes. Therefore, being able to write beautiful characters is a great strength for secretaries. For example, when important documents such as contracts are sent from another company, a beautifully written envelope will give the company a sense of trust. Also, if the thank-you note written by the secretary on behalf of the officer is beautiful, you will want to ask for another job. On the other hand, if it is written in round or unreadable dirty characters, you may lose credibility. In this way, the characters written by the secretary can affect the impression of the company. The letters are said to represent the body, but the letters of the secretary who fills out documents and writes letters on behalf of the officer can be said to represent the company as it is.
■ Characteristics of people who are suitable for secretaries
The characteristics of a person who is suitable for a secretary are that he is attentive and has a high ability to detect. The secretary needs to support her boss from behind, but she doesn't have time to give detailed instructions. The secretary is required to be attentive to know what the boss wants and be prepared in advance. Also, someone who can devote himself to support will be suitable for a secretary. If you don't feel like playing the leading role, you can't stand the secretary's role of supporting your boss. At the same time, secretaries are often treated with politeness with their bosses, but don't forget to be humble. A secretary is suitable for someone who can always treat people in a humble manner and facilitate relationships.
Even those who are meticulous and flexible should try the secretary. If you make a mistake in managing your boss's schedule, you may lose a lot of money to the company, so the secretary must be careful in doing the work. However, the secretary's job is fraught with trouble, so it's not enough to be careful. It is a condition of an excellent secretary to have the flexibility to deal calmly even when a happening occurs. In addition, those who have high communication skills and can share information smoothly are also suitable for secretaries.
■ Characteristics of people who are not suitable for secretaries
On the other hand, those who are not suitable for secretaries also have some characteristics. First of all, a person with a strong self-assertion will not be suitable for a secretary. Aspirations are important, but if you have a strong desire to play an active role, it can get in the way of your boss, so someone who can step back and support your boss is suitable for a secretary. Also, anyone who cannot keep confidentiality should not be a secretary. While working with key figures in the company, the secretary learns a lot of sensitive information. Leaking this information to the outside can lead to big problems, so it is not suitable for a secretary if you slip your mouth in a chat with a friend. Secondly, it will be difficult for people who are not good at switching feelings to work as secretaries. Everyone can make mistakes, but what is important is what to do after making a mistake. If your boss scolds you and you feel depressed and give up your job, your secretary's job will not work.
■ The job of a secretary is rewarding
There are many difficult situations in the work of a secretary, but it is worthwhile. The first thing that makes a secretary's job worthwhile is to be deeply involved with the people involved in the management of the company. If you work normally in a clerical position, you will not have a chance to get involved with the important people who run the company. On the other hand, secretaries are always deeply involved with executives and can learn the knowledge and skills at the cutting edge of business. Observing the ideas of the bosses you work with up close will be a valuable experience that will enrich your life. Next, it is one of the rewards of the secretary to improve skills related to business etiquette. By interacting with various important people, you will naturally improve your business etiquette and entertainment skills, and it will be easier for you to aim for career advancement. In addition, various happenings occur in the work of a secretary, and it is required to deal flexibly according to the situation. Therefore, it is also worthwhile for the secretary to develop the ability to make decisions and respond flexibly.
■ A good secretary contributes to the growth of the company!
In this way, having a good secretary will not only streamline your work, but will likely lead to business growth. Transact introduces human resources with excellent qualities and helps to create an environment. In addition to dispatching and introducing human resources, we also offer a variety of proposals that meet the needs of our customers, such as dispatching staff to be introduced and contracting business. If you are looking for a good secretary, talk to TransACT.
【 TransACT Group 】
Some people want to work as an executive driver, but are wondering if they will do the job. In such cases, try to improve the skills required of executive drivers. Therefore, this time, I will introduce the skills necessary to become an executive driver.
■ Accurate geographic knowledge and safe driving
Officer drivers need to know a lot about the road. Of course, you need to know it as a route on the map, but that's not enough. This is because the conditions of roads vary depending on the time and time of day. For example, in March, road construction will increase and many roads will not be accessible. There are many roads where the situation changes drastically between morning and noon. For example, near elementary schools, some roads are closed only in the morning. To work as an executive driver, you must have accurate geographic knowledge, including these circumstances. It is also essential to always drive safely. This is because it is a job that affects not only myself but also the lives of officers. Rough driving can cause anxiety and stress for executives. Even when you are in a hurry, it is important to adhere to traffic rules and keep safety first.
■ People who are good at building relationships
One of the skills required for executive drivers is the ability to build good relationships. Many people think that communication is unnecessary because it is a driving job. However, I meet with officers every day, and I often talk to them. In addition, we may deal with related parties who are on board with the officers. Since all of them are high-ranking people, including executives, it can be said that skills to build relationships like entertainment are important. You must understand your role and position and respond appropriately. If you get angry about your language and behavior, you can quickly be replaced by another person. It is important to build a relationship that makes you feel comfortable in the same space.
■ People who can manage their health thoroughly
Being able to manage one's health is also important for executive drivers. Sudden sick leave or late arrival can seriously hinder the work of officers. You may miss a meeting or deal, or your important contract may be ruined. Also, if you feel sick while driving, you will have to stop driving halfway. If you continue to drive forcibly when you are not feeling well, there is a high possibility that you will have an accident. If such a situation occurs, it will bother the officers and damage the company. Therefore, while working as an executive driver, thorough health management is required, such as refraining from drinking alcohol and getting enough sleep.
【 TransACT Group 】
While considering the employment of an exclusive executive driver, do you get lost in what kind of person is appropriate? Also, many people may not know how appropriate about rewards. Therefore, in this article, I will explain the preferred personality and general rewards as an exclusive driver. Think about hiring exclusive drivers.
1. Price for hiring exclusive drivers
Usually, if you employ a dedicated driver, you will need a reward of about 400,000 yen a month. Of course, working on an exclusive work is not just a normal driver's license. Professional drivers know driving skills and manners to pick up smartly. But some people may want to keep the cost a little more. In that case, you can use a service that dispatches professional drivers. If it is a dispatch service, you can contract when you need it, and you do not need to hire directly.
The fee varies depending on the dispatcher and plan, but in some cases it costs around 250,000 yen to 500,000 yen per month. Prices are also set according to the contents, such as plans that only use pick -up when you go to work on weekdays, and plans that can be used in a few days in one month. If you use a taxi frequently or travel at work, hiring a dedicated driver or using a dispatch service may save you money.
2. What kind of person is the driver?
If you hire a driver, you may not know what kind of person is appropriate. Therefore, I will explain what kind of person is preferred as a driver and what the effects can be.
2-1. There are courtesy and manners
What is required for the dedicated driver of the officers is business manners and correct courtesy. If you are a driver, you will have more opportunities to interact with people outside the company, such as business partners and guests. It is important not only for basic things such as greetings, but also to be able to take natural care and do not harm the other person's mood. When picking up, it is important to open and open the door. Sometimes you may carry your luggage, and there are also rainy days. There is also a manner to carry your luggage properly in the necessary situations and give your umbrella smartly.
2-2. You can be attentive
A dedicated person who entrusts driving will be with you all the time during the movement. Therefore, it is important to be a person who can be attentive. Of course, the point is that you can thoroughly have a confidentiality, but the point is whether you can spend comfortably. You may have a trivial conversation while traveling. In that case, there is a person who does not give the ego and is willing to listen to it. Even if you are asked for opinions, you can spend comfortably if you are a supporting role in general theory, not a biased content. It is important not only to pay attention to maintenance so that you can move comfortably at any time, but also to be attentive to prepare the inside of the car before boarding.
2-3. Driving with a sense of security
The most important quality required for drivers is driving technology. If you hire a dedicated driver, you will be left for the safety while moving. In the unlikely event of an accident, it could affect your work. First of all, it is fundamental to follow the traffic rules. Of course, you can't remove the time strictly. If you can keep the time accurately, you can say that it is unlikely that you will drive unreasonably, and the risk of delaying the scheduled time can be reduced. Choose a person who can pay close attention to avoid accidents without violating traffic. For comfortable travel, starting and stopping are required to be smooth. And it is important to be familiar with geography for quick and safe movement.
Let's hire a driver
If you have a lot of movement or the frequency of taxis frequently, you can expect various benefits by hiring exclusive drivers. Even those who are dissatisfied or stressful in taxi use can freely pick them up according to their own convenience. If so, you can work without worrying about time. While traveling, you can also look at the materials. The employment of an exclusive officer driver has many benefits, so let's consider it.
【 TransACT Group 】
Cars are often needed, both privately and at work. If possible, you should refrain from driving in order to concentrate on work and sightseeing. In such a case, you should remember that the driver dispatch service is available. It can be used in various scenes.
■ Example ① Use driver dispatch for sightseeing in Tokyo, etc.
Some major taxi companies offer driver dispatch services. Instead of taking a taxi, it will drive your private car. It is possible to use it at a price that is not much different from using a taxi. Unlike a taxi, it will drive your own car, so you can relax and enjoy sightseeing. Especially if you are a tourist destination, you should be unfamiliar with the road. It is encouraging that a veteran driver who is familiar with the area will guide you to the recommended course. Also, since the driver with a class 2 license is a reliable driver, the risk of an accident is not high, so you can concentrate on sightseeing with confidence. The fee is hourly, so if you invite your friends and do a Dutch bill with a large number of people, you can use it reasonably.
■ Example ② Use driver dispatch for CM shooting to improve image (driver only)
There may be times when you want to get a location bus but you can't arrange for a driver due to a sudden commercial shoot. When it comes to location buses, you need a large driver's license, so finding an alternative driver is difficult. At such times, you should remember that there is a driver dispatch service. In many cases, even urgent requests can be met. In addition to having a large driver's license, you also have a class 2 driver's license, so you don't have to worry about accidents and you can trust your driving with confidence. As a professional driver, he knows the road well and should be able to get rid of traffic jams in Tokyo. Some dispatch service companies specialize in location teams, and some arrange location valves.
■ Example ③ When recording a program, use driver dispatch for transportation by location bus
A location bus is also required for program recording. After all, if the driver cannot be arranged, it will be a problem. A large license is required for the location bus, and considering safety, we would like the type 2 license holder to drive. Since celebrities can also be carried on the location bus, the windows of the car are often covered with dark smoke, and it is difficult to drive because of poor visibility. We also recommend the driver dispatch service at such times. Some dispatch service companies dispatch people who have a lot of experience in driving location buses, and they also offer location proposals based on many years of experience. I'm looking for a place like this, but just by consulting, you can be taken to the place as you imagined.
【 TransACT Group 】