When you hear "the life of the president," you may think that you are busy every day and run around at meetings and business trips. What kind of life do you actually live in? Unlike ordinary employees, the president has a role as a manager, so there are things to be careful about in order to maintain it. In this article, I will explain the lifestyle to succeed as president.
1. Dekiru President's lifestyle habits: Value interaction with people
Dekiru's president values "interaction with people". Because people are the most important source of information. There are various sources of information in the world. For example, books, magazines, information sites on the Internet, etc., whether paid or free, can be said to be full of information. Among them, we can get the most dense information from people. Anyone can have a dialogue. They will answer your questions directly. Although AI is developing, it seems that the quality and level of information required by the president is still far from that of dialogue with real human beings.
Then, what kind of people will the president of Dekiru interact with? The most common are successful people and other business owners. As a leader in a company, it is very important to learn ideas and receive advice from people who have successful experiences. Dekiru's president meets people he can respect and learn in person, and learns about management attitudes and how to live as a human being. Even if you don't have such connections, there are ways to use seminars and social gatherings. If the exchange meeting is limited to "for business owners", you will be able to expand your network of contacts with colleagues who are interested in similar issues while learning.
2. Dekiru President's lifestyle habits: Be sure to have "time to think"
The president of Dekiru always secures "time to think". Management is in a position to lead the organization. It's like the captain of a ship. When you go out to sea, the environment changes a lot. On some days the weather is fine, and you may encounter a raging storm. A ship floating in the ocean basically has no help or escape. It is the captain's role to safely guide the cargo and crew on board to the destination while responding to the changing environment. The skill required of the president, who is in the same position as the captain, is "judgment." The president is forced to make daily decisions such as whether to move forward or backward, whether to go to the right or to the left.
It is generally said that it is necessary to run the PDCA cycle in order to make a correct decision. PDCA is the idea of improving things through a series of flows of Plan (plan), Do (execution), Check (evaluation), and Act (improvement). The main role of the president is Plan, but for that purpose, we need to pay attention to what the overall flow is like. Therefore, it is essential to have time to think about what you need to do to solve a business problem and what you have done. At a minimum, you should have this time once a day. If possible, it is recommended that you take about two hours to think about what you want to do and how you will manage it in the future.
3. Dekiru President's lifestyle habits: Choose "good things" without deciding things by price
The president of Dekiru judges the value of things by their essence. In economic society, "price" is generally used as an index of the value of goods. However, prices can change depending on the situation. In that sense, the price doesn't make much sense for the president who decides things based on "good" or "bad".
4. Dekiru President's lifestyle habits: Don't do what you don't have to do
The president who is devious basically leaves what he does not have to do to others. Being the head of an organization, you don't have to spend your precious time and money on things you don't have to do. It is the president's job to clarify the entire work process and decide the direction, so let's leave the rest to the employees. It may be one of the president's jobs to clarify the sense of purpose for work and to live in a well-balanced manner so as not to confuse play with work.
Living with a high awareness as president
If you are a big president, it is important to be aware that you are the top of the organization and proceed with your work. However, in reality, you may not have the time to spare and it may be difficult to have the habits described here. At that time, it is necessary to devise ways to create time. For example, a driver or secretary can be thought of as a tool to create the time needed as president. Let's consider it.
【 TransACT Group 】
When asking for a secretary to be dispatched, what kind of skills do you care about? We will invite you to come, so you want to avoid mismatches with each other. There are three elements to check.
■ Schedule management and business trip arrangements are perfect! High management ability
What should be noted is the work experience of the dispatch candidate so far. Secretarial work includes group secretaries that support multiple people in a department, and some have experience as an individual secretary. In both cases, it is highly likely that you are doing work such as schedule management and business trip arrangements in your work, but those who supported multiple people experienced a lot of such work. I tend to be. In addition, if you work in a sales department, there are many business trip arrangements, meetings with customers, meetings, etc., so it will be a point to check that as well.
■ Thorough attention to customers! A secretary who can act proactively
When working as a secretary, the qualities of being attentive, caring, and having high communication skills are essential points. However, this will not be known until you actually work together. So how do you know? It is also necessary to infer such skills that are difficult to identify immediately from the experience of dispatch candidates. People with personal secretarial experience and support experience in the upper management of the company are often required to always be one step ahead of their work. If you have a lot of experience in secretarial work in this way, it is highly likely that you can ask with confidence.
■ Is it OK to leave the creation of materials? Office software skills
One of the important elements of a secretary's skill is computer skill. There are various types of software for business, and it seems that many people use it every day, but business efficiency will differ dramatically depending on whether they are accustomed to the operation or not. Whether or not you can master these will be a very important point in hiring. Some software has certification tests. If you are a qualified person, you have enough confidence to judge that there is no problem in your work. It could be a key point in hiring decisions. In addition, there are spreadsheet software and presentation creation software in the work, but it is good to check what kind of materials were created in the work experience of the dispatch candidate. If you are in the sales department, you can make some guesses, such as having a lot of experience in creating presentation materials.
【 TransACT Group 】
I think there are people who want to be executive drivers but don't know the specific method. There is more than one way to become an executive driver. There are also methods unique to executive drivers. So this time, I will introduce what kind of method is available.
■ Apply for a job offer / recruitment project
A common way to become an executive driver is to apply for a job or recruitment. Search for information published in job change information magazines and job change sites, and submit your resume. There is often an interview after the document screening. It is essential to have a driver's license as a condition of employment, and it may be advantageous if you have a lot of driving experience. Especially if you have a lot of driving experience in the area where the company you are applying for, you will get a positive evaluation because you are familiar with geography. Another point is the small history of accidents and violations. Traffic rules and safe driving are very important for executive drivers. If you repeat accidents and violations before applying, you will be less likely to be hired. Selection will be judged comprehensively through resumes and interviews.
■ Internal transfer at the company where you are employed
In some cases, a person hired as a sales position becomes an executive driver due to an internal transfer. Some people make a request to move, but some people move according to corporate policy. One example is when you remain in a company after retirement and work as a part-time employee. If the previous job does not have a post-retirement position, you will be assigned another job. There are cases where an officer driver is presented as an option at that time. As an officer driver, there are many officers who want an elderly person in the company. One of the reasons is that he has more driving experience than young people, but also because he has a long experience working in the same industry. It is desirable for executive drivers to be good at etiquette and familiar with the common sense and customs of the industry.
■ Introduction from acquaintance
Some people are introduced by acquaintances to become executive drivers. Although it is less than general recruitment and recruitment, there are cases where an acquaintance of an officer who is looking for an officer driver introduces him. This method only applies to people with such connections, but it is likely to be adopted when introduced. You may be interviewed after being referred, but often only a simple confirmation is required. This is because the hiring method is based on the credit of the referrer and the referrer. Therefore, both the referrer and the referrer must be careful. Introducing inappropriate people can be a nuisance to executives and companies. If the person who is introduced is also working loosely, there is a risk of causing trouble not only to the officers and companies but also to the person who introduced them.
【 TransACT Group 】
Even if you know that there is a driver dispatch service in the world, you do not know where to contact even if you want to ask. You can find a lot of service companies by searching the Internet, but I'm worried about how to negotiate. What points should be kept in mind when negotiating?
■ Hearing about the desired driver immediately after making an inquiry
As soon as you contact the driver dispatch service company, we will hear about the driver you want. In that case, first go back to the starting point of why you ask for driving and select a person. If your goal is sightseeing, tell them and they will send you people who are familiar with the sights in the area. If you add a request to eat delicious food, you may be taken to a gourmet spot that only the locals know. Also, if you would like to ask for a location bus, you will be introduced to someone who has the skills to drive a large vehicle safely, knows the location suitable for the location, and is familiar with the shops that arrange location lunch boxes.
■ Estimate from the most requested dispatch form / operation system
According to the Specified Worker Dispatch Law, the dispatch of workers such as drivers is divided into three types: "general worker dispatch", "specific worker dispatch", and "introducer scheduled dispatch". The maximum contract period for "general worker dispatch" is 3 years, and there is no upper limit for the dispatch period for "specific worker dispatch". In addition, in "introducer dispatch", you will be dispatched as a temporary employee and will be working for a period of up to 6 months. You should carefully consider which contract method to use. In addition, it is also necessary to establish a concrete operation system, such as the time to be picked up every day and the time to wait as a driver. It is important to get a quote after firmly arranging the dispatch form and operation system.
■ Introducing a driver that matches your wishes, and if there is no problem, a contract is concluded!
If you tell the driver dispatch service company about the desired personnel, you will be introduced to the personnel who are likely to meet your wishes. If the purpose of use is for a day-only tour such as a sightseeing tour, there is no problem if you decide on the ease of talking and personality. However, when it comes to chauffeurs for executives with long-term contracts, driving skills are not the only skills required of that person. You should choose someone who has good business etiquette so that you will not be ashamed to accompany you anywhere. To do this, it's a good idea to have some candidates come out and have an interview. In addition, it is important to have a good relationship with the officer who will be the passenger for the longest relationship. It is a good idea to have an officer present at the time of the interview and select a person who is convinced.
【 TransACT Group 】
The role of an officer is a very important and responsible role. There are many busy people, and there may be some who find it difficult to manage schedules and work. An executive secretary is recommended because it supports such a busy executive. In this article, we will introduce the main job contents of the executive secretary who will be a reassuring partner for your business and the merits of hiring it.
1. What is the job content of an executive secretary?
The duties of an executive secretary are wide-ranging. First of all, basic duties include "answering phones and visitors". It is common to coordinate visitor appointments and serve tea during visits. In addition, "schedule management" is one of the important jobs of the secretary. There is a pattern in which the executive manages their own schedule and shares it with the secretary, and a pattern in which the secretary puts in a schedule and informs the executive. In addition, we also make "business trip arrangements". Know the executive's schedule in advance and arrange transportation such as planes and trains. In addition to that, I am in charge of tasks such as checking emails received by officers and preparing materials. You will often create documents necessary for business using PowerPoint.
2. What are the skills required for an executive secretary?
In order to perform the above tasks without any problems, an executive secretary is required to have various skills. First of all, computer skills such as Word and Excel. Skills to handle Office software are necessary to create materials used by executives, and of course you must also know basic operations such as e-mail and Internet search. Familiarity with business documents is also an important point, as materials and emails will be written in business-appropriate language.
Depending on where you work, such as foreign-affiliated companies and companies that export products overseas, you may be required to have language skills. English is especially in high demand, so it shouldn't hurt to learn it. Next, information management ability to select and manage information appropriately is also one of the skills required for a secretary. In particular, managing information about your boss's schedule should be treated with caution. Finally, communication skills to facilitate human relationships are also essential skills. A secretary who can mediate between the boss and the people involved and give a good impression to everyone is useful.
3. What are the merits of becoming an executive secretary?
The first advantage of becoming an executive secretary is that you can acquire business etiquette and a polite demeanor. Due to the nature of the work of supporting executives, executive secretaries will always be working around top-notch people. Through dealing with visitors and entertainment, you will naturally acquire an attitude suitable for business, which will also help you improve your skills. Business etiquette and a polite demeanor should be very useful in jobs other than secretarial work.
Another appeal of secretarial work is that it allows you to interact with executives that you normally don't get to interact with. When working in a clerical position, there are few opportunities to interact with management. It is one of the great rewards of a secretary to be involved on a daily basis with the executives who move the company.
And the executive secretary has the advantage of being able to work with pride. There must be many people who dreamed of being a secretary since childhood. You'll feel proud when you're in a job you aspire to, and when you're behind the board.
4. What are the disadvantages of becoming an executive secretary?
While there are many benefits to being an executive secretary, there are also some drawbacks. First of all, the executive secretary must work according to the convenience of the executive. If the executive works late at night, you may have to work overtime, so you may not be able to schedule private appointments. Even when I leave my seat for a little while, I need to call out to other secretaries and ask them to take my place, so I have to be careful. In addition, secretaries work closely with officers. The hard part of secretarial work is that you have to understand the personality of the executive and always think about what they are looking for. In addition, I sometimes worry about interpersonal relationships in the secretariat. There are dozens of secretaries working in large companies, and most of them are women.
5. What is the average annual salary of an executive secretary?
The average annual income of executive secretaries is said to be around 4-4.5 million yen for full-time employees. If you convert it to a monthly salary, it will be around 350,000 yen. The average hourly wage for temporary workers is around 1,700 yen. However, annual income and hourly wages vary greatly depending on the workplace and skills, so it is not possible to generalize. If you work overtime almost every day to match the officer in charge, your annual income will naturally be higher. In addition, secretaries who speak English fluently and who are highly regarded for their work performance tend to be paid higher.
6. What are the characteristics of a person who is suitable for an executive secretary?
The ideal executive secretary is someone who can take care of everyone. Executives are more productive when secretaries look out for everyone around them. It is also important to be able to sense what executives are looking for and act in anticipation. Executives are very busy and don't have the time to tell them exactly what they need to do. Therefore, a secretary who decides the necessary work by himself and completes it is highly valued.
Next, people who can act calmly even if something happens are also suitable for executive secretaries. Unexpected situations are inevitable in secretarial work, such as sudden visits by executives from other companies and canceled schedules. It will be difficult for someone who is panicked and unable to do anything when something happens to do the job of a secretary without any problems. We are looking for people who can always have a relaxed mind and can calmly deal with incidents.
A secretary who comes into contact with important people in the company on a daily basis is in a position where it is easy to know the confidential information of the company. For this reason, it is important to be firm and not leak company secrets. People who are good at conveying information are also suitable for executive secretaries. In order not to waste the time of busy executives, the ability to report only necessary matters in a compact manner is required.
7. What are the benefits of hiring an executive secretary?
What are the benefits of hiring an executive secretary? Specific benefits include:
7-1. You can concentrate on your main work
By hiring a secretary, executives have the advantage of being able to concentrate on their main business. In many cases, executives are responsible for important tasks for business continuity, such as deciding corporate policies and holding discussions with executives of business partners. However, busy executives are busy with various clerical work other than their main work, and it is not uncommon that "the main work does not proceed as expected." Even in such a case, a secretary can be entrusted with messy work. By entrusting secretaries with tasks that executives do not need to do directly, it is possible to create an environment where they can concentrate on their main tasks.
7-2. Oversee miscellaneous affairs
If you hire an executive secretary, it can be said that it is a big merit that "it supervises miscellaneous affairs". There is a wide range of daily miscellaneous tasks such as answering phones and emails, managing schedules and preparing documents. Although executives need to supervise these operations, it is extremely difficult to handle them in the middle of their main operations. Many executives have their secretaries supervise such a huge amount of miscellaneous affairs. If you hire an excellent secretary, you can rest assured that not only will you handle miscellaneous affairs, but they will also thoroughly check the quality. By having the secretary accurately distribute miscellaneous tasks and give appropriate instructions, you can expect results that are comparable to those of executives themselves.
7-3. Become a business adviser
Due to their position, executives sometimes find it difficult to speak frankly with other employees. Business is full of problems. However, there are many cases where people feel lonely and stressed because they have no one to talk to about their worries. Even in such cases, having a secretary can be a good business adviser. The secretary mainly deals with management and executives, and is not involved in hierarchical relationships or factions within the company. Therefore, you can talk freely without any hesitation. You can rest assured that confidentiality will be taken seriously. Also, if you have a secretary as a consultation partner for business, projects, etc., you can hear objective opinions. By consulting with someone you trust, you will be able to proceed with your work from multiple perspectives.
■Executive secretaries are business partners
Hiring an executive secretary has many benefits. Not only do you leave miscellaneous chores to them, but they will also be active as a reliable partner in your business, such as having them consult with you at times. The temporary staffing service “Transact” introduces high-quality secretaries. How about using Transact to find an excellent secretary?
【 TransACT Group 】